Asc Project Assistant

• Coordinates and supports project activities of the Program team in performing various project and administrative tasks
• Creates and develops accurate, timely, and quality visual presentations
• Conducts research in addition to compiling and typing statistical reports for the program department
• Organizes and maintains government and/or commercial project and contract filing system, and files correspondence and other records
• Maintains project management tracking systems, conducts research, coordinates with necessary vendors/service providers, drafts reports, managing program team correspondence, etc.
• Assists in ensuring projects tasks are completed timely in addition to various administrative functions such as generating presentation materials, etc.
• Creates reports that track information for PMs (including but not limited to: Material Variance Comparison Spreadsheet, Estimate at Completion Comparison Spreadsheet, Weekly Labor Reports, Excess Inventory Spreadsheet, etc.)
• Performs and oversees government and/or commercial program data management responsibilities IAW corporate date management processes
• Assists PMs with presentations for internal and external customers on various government and/or commercial program topics
• Coordinates and Oversees Government ceremonies for the assigned program (ex. Christening, Government Dinners, Keel Laying, Steel Cutting Ceremony, Etc.)
• Organizes and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
• Works independently and within a team on special nonrecurring and ongoing projects
• Act as a liaison with other departments and outside agencies
• Handles confidential and non-routine information and explains policies when necessary
• Prepares outgoing mail and messages, e-mail and faxes
• Creates and maintains database and spreadsheet files
• Composes and prepares confidential and routine correspondence, reports, and other complex documents, including Program Managers’ correspondence to customers
• Reads and routes incoming mail for program/department
• Reviews files and official records to ensure compliance with Company Quality procedures
• Other general tasking as required by the PM

• Minimum of 5 years performing project and/or administrative support duties
• Proficient in the use of computer software, such as MS Office (Microsoft Word, Excel, PowerPoint etc.), and SharePoint
• Able to produce accurate, timely, and quality presentations
• Ability to plan and schedule work assignments as directed
• Excellent organizational skills
• Excellent communication skills, including written and oral communication
• Ability to multi-task, prioritize tasks, and meet strict deadlines
• Attention to detail and problem-solving capabilities
• Basic understanding of material variances and other financial spreadsheets
• Knowledgeable in contract submittals
• Knowledgeable in Government Ceremonies

Shipbuilding/manufacturing is highly desired

• Competitive Pay
• Comprehensive Benefits Package
• Career Development
• Cutting-Edge Projects
• Positive Work Environment & Company Values