Archivist

• Processing Archival Records (50%): Process, describe, and arrange archival collections with folder-level inventories and DACS-compliant finding aids
• Evaluate the general physical condition of archival materials and rehouse as needed
• Track materials in current or upcoming use
• Add/update archives inventories content in the Airtable database
• Appraisal and Transfer (25%): Maintain archives policies and procedures for ongoing discovery, acquisition, deaccession, preservation, and digitization
• Recommend updates to policies and procedures
• With Director, coordinate with staff at all levels to facilitate management and transfer of Museum's records
• Supervise interns working on archival projects
• Outreach (25%): Respond to internal and external research requests
• Work on design and installation of displays which may feature from both Collections and Archives
• Participate in programming for visitors, which includes leading, planning, or staffing programs
• Participate and support the Collections Board Committee meetings
• Assist with visitors in Collections office/storage as well as with day to day maintenance of the space
• Support institutional and departmental initiatives, goals and operations
• Collaborate with Museum leadership to further the Museum’s mission
• Participate in required all-staff activities, discussions, meetings, and trainings
• Ensure the preservation, growth, and access to the museum’s archival holdings
• Collaborate with colleagues across the Museum to enhance and support teaching and learning opportunities
• Manage the Museum's Institutional Archives
• Oversee archival processing, assist with reference requests, and facilitate records transfers
• Assist in developing policies and procedures to guide acquisition/deaccession, retention, preservation, and digitization efforts
• Gain intellectual control of archival materials, including processing, rehousing, inventorying, and ongoing discovery
• Digitization through scanning and photography
• Writing finding aids as well as editing previous versions
• Providing internal and external access for research use, including tracking rights and reproduction requests
• Assisting with ongoing outreach efforts to expand awareness and use
• Attend regular team, department, project, and all staff meetings as required
• Support grants, exhibits, programs, or philanthropy needs
• Work Museum-wide to implement the records retention schedule for physical and digital records
• Assist with ongoing digital maintenance, and the development of strategies for long-term digital preservation
• Gain familiarity with the collection holdings, assisting with general storage maintenance/upkeep, and assisting visitors and staff

• A minimum of Bachelor's degree required
• Some course work in Archival Studies, Records Management, Public History, Museum Studies or Historic Preservation or MA and MLIS degree in progress preferred
• 1-3 years of demonstrated experience in arranging and describing archival collections, or comparable experience
• Working knowledge of current metadata standards including DACS and EAD
• Familiarity with digital preservation principles, tools, and systems
• Excellent verbal and written communication skills
• Excellent PC skills with knowledge of Windows applications
• Working understanding of or experience with digitization practices including creation of Metadata
• Proficiently handle paper records, books, and photographs, including those in delicate condition
• Knowledgably arrange and describe archival collections
• Implement best practices and standards in digital and non-digital archives and preservation strategies
• Interact positively with diverse staff and visitors
• Communicate clearly in speaking and writing
• Be detail-oriented, self-motivated, responsible, and dependable
• Has an affinity for critical thinking and problem solving
• Familiarity with archival management databases such as ArchivesSpace
• Familiarity with online document sharing sites (e.g. Google Docs, Drop Box)
• Team orientation, flexibility, and ability to work both independently and collaboratively

Has an interest or background in social media (a plus)

• Health Insurance
• Dental Insurance
• Vision Insurance
• 13 Paid Holidays
• Up to 12 Sick days
• Mass Earn Sick Time
• Up to 10 Vacation days
• 403(b) Retirement Plan
• Flexible Spending Accounts
• Qualified Transportation Accounts
• Life Insurance
• Short-Term & Long-Term Disability
• American Alliance Museum Access
• New England Museum Association Access
• Free Admission to 100+ Museums