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Ghafari Associates Logo Ghafari Associates · IT - Software Development

Architectural Specifications Writer

United States, Indianapolis · Job Posted May 28, 2026
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Job Description

JOB DESCRIPTION: GENERAL SUMMARY: The Specifications Writer, with general direction from the Manager-Specifications, coordinates the preparation of specifications (establishing material requirements and describing installation) for all disciplines; Establishes and maintains office standard specifications.

Job Responsibility

  • Work with project managers, architects and engineers to prepare specifications for schematic, design development and construction documents
  • Educate less experienced staff throughout the course of the project on specification writing principles
  • Seek out additional opportunities to learn about products and technologies and disseminate information to team members
  • Update Ghafari master specifications as required
  • Coordinate and expedite specification preparation among the disciplines
  • coordinate word processing support to produce final specification documents to meet project schedules
  • Conduct technical investigation of products, materials and construction methods to edit project specifications
  • Review selected submittals for conformance with contract documents, as requested by architects
  • Ensure compliance with related codes and regulations imposed by governing authorities in collaboration with project architects and engineers
  • Prepare written portion of addenda and bulletins relating to specifications
  • Gather on-site data pertinent to the preparation of specifications
  • Prepare contract conditions, general and bidding requirements as required
  • Revise, maintain, and establish new standard specifications required for a given custom assignment
  • Establish and update procedures related to the maintenance of job files
  • Efficiently use client master specification editing software
  • Perform related duties as assigned

Requirements

  • Bachelor's degree in Architecture, Engineering or Construction Management
  • Registered Architect preferred
  • Active and participating CSI membership preferred
  • CDT, CCCA, and/or CCS accreditation preferred
  • Five or more years' experience writing specification documents in architectural/engineering industry
  • Proficiency in Master Spec, Master Works, and Microsoft Office applications
  • BIM 360/ACC, Bluebeam, Spec Link Cloud, Visispecs and SpecsIntact proficiency preferred
  • Excellent written and oral communication skills

Nice to have

  • Registered Architect preferred
  • Active and participating CSI membership preferred
  • CDT, CCCA, and/or CCS accreditation preferred
  • BIM 360/ACC, Bluebeam, Spec Link Cloud, Visispecs and SpecsIntact proficiency preferred
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