AR Clerk

• Accurately prepare and timely issue invoices for services based on completed work or contractual agreements
• Record and reconcile incoming payments, including electronic payments and checks, with the corresponding invoices
• Maintain up-to-date and accurate customer records, including outstanding balances, payment history, and contact details
• Act as the primary contact point for client billing inquiries and COI requests, ensuring a positive client experience
• Collaborate with sales and operations teams to resolve any billing issues or discrepancies
• Regularly communicate with clients to provide payment reminders and address overdue accounts
• Ensure timely collection of payments from outstanding accounts in line with company policies
• Maintain accurate and updated AR records in the company's accounting and operations software
• Prepare weekly and monthly AR reports for management, including payment trends, aging summaries, and outstanding balances
• Contribute to the month-end and year-end closing processes, which includes entry of Inventory and Equipment usage into accounting systems
• Assist in the preparation of financial audits by providing necessary AR documentation
• Ensure compliance with company policies, procedures, and GAAP principles
• Perform administrative duties such as answering and directing phone calls, collecting and distributing mail, filing paperwork, attending to visitors, and deliveries
• Meet with AR Manager to review and improve AR processes for enhanced efficiency and accuracy
• Stay updated on best practices in accounts receivable management and ensure compliance with Generally Accepted Accounting Principles (GAAP)
• Suggest and implement tools or techniques to optimize AR operations

• Minimum of 2 years of experience in a similar role
• Proficiency in Account Coding
• Familiarity with Accounting Software Systems
• Comprehensive understanding of Accounting Functions
• Experience with Accounts Receivable (AR)
• Knowledge of Billing Functions
• Experience in Cash Applications
• Capability in B2B collections
• Proficiency in Billing Collection
• Ability to Collect Outstanding payments
• Experience in Collecting Payments
• Understanding of Collection Processes
• Experience in Collections, particularly in a commercial setting
• Proficiency in Deltek ComputerEase software
• Strong skills in Microsoft Excel

SKILLS needed in AIA billing and Lien Waivers knowledge

• medical
• vision
• dental
• life and disability insurance
• eligibility to enroll in company 401(k) plan