Apartment Maintenance Administrator Job at Aspen Square Management

New

Maintenance Administrator

To assist the Maintenance Team in providing a best-in-class building and facilit...

Location

United Kingdom , London

Salary:

Not provided

Quintain

Expiration Date

May 30, 2026

Requirements

Previous demonstrable experience within a similar position and/ or Building Services roles
with good knowledge and understanding of managing contractors and facilities management contracts
IT literate with good knowledge of CRM software and skills in all MS Office packages
Impeccable written and spoken English, excellent organisation skills and concise, meticulous record keeping and time/ priority management
Resilient, with a sense of urgency and the ability to work well under pressure, applying solutionbased thinking whilst maintaining attention to detail
Tenacious, self-starter with the ability to prioritise work efficiently and use own initiative and problem-solving skills when situations are presented & react to situations in a calm and professional manner
Proactive attitude, a real team player, excellent communication and people skills, happy liaising with customers, contractors, and stakeholders via multiple channels providing exemplary customer service
Ability to adapt to evolving processes and adopt new procedures
Excellent verbal, written and organisational skills

Job Responsibility

Assist the Maintenance Team in providing a best-in-class building and facilities management service for the residential development
Co-ordinate and support the workload of maintenance teams in delivering the highest quality of customer service whilst ensuring the landlord’s assets are maintained in the most cost-effective and efficient manner
Support the Maintenance Administration Manager and the Acting Maintenance Manager in day to day running of the Maintenance dept as required
Oversee the receipt, progression and completion of all maintenance tasks that are allocated to the Maintenance Team
Co-Ordinating the schedules of the Maintenance Operatives to satisfy the workload in a timely manner
Oversee the move in / move out process for residents
Ensuring the highest possible levels of customer service are delivered
Become competent with the tech / software systems
Have a full in-depth understanding of the processes required for Resident Maintenance Cases, End of Tenancy checks, Apartment Refresh works, Inventory Management, Asset Tagging management system
Work with / support other Quintain Living teams to deliver excellent customer service

What we offer

Competitive Salary and Benefits

Fulltime

New

Maintenance Operative

Under the direct supervision of their Line Manager, the Maintenance Technician w...

Location

United Kingdom , London

Salary:

Not provided

Quintain

Expiration Date

May 30, 2026

Requirements

Strong interpersonal skills essential as this is a customer facing role
must be well presented
IT literate with experience of using systems to monitor, track and update reported issues essential
Administration skills a must, previous experience of using a CRM platform required
Must have the ability to carry out general reactive maintenance
Trade background ideal but not essential, must be able to carry out general every day maintenance tasks that don't require a specialist and be able to identify where a specialist is required
A positive mindset and adaptable/ receptive to change in a rapidly expanding business
A team player

Job Responsibility

Physically review all reported resident maintenance cases via the Resident Portal/ App and verify whether a defect or a maintenance case, arranging access with residents, and taking necessary action to resolve and close as appropriate
Updating the status of maintenance cases on the CRM platform
Report defects to the in-house Defects Resolution Team
Report maintenance case updates to the Resident Managers
Carry out apartment pre-tenancy checks and sign off as 'Market Ready'
Pre-move out apartment checks and record works required in advance of move-out
Carry out all apartment refresh works as are required to bring the apartments back to a lettable condition
Apartment inventories prior to new move-ins and at time of move-out
In-apartment asset management and control
Assist with maintaining inventory condition and standards

What we offer

Competitive Salary and Benefits
minimum callout fee of 2 hours, paid at the hourly rate in these instances

Fulltime

Onsite Property Manager

Managerial position with authority, responsibility, and accountability to plan, ...

Location

United States , West Blocton

Salary:

34000.00 - 36000.00 USD / Year

Red Rock Realty Group

Expiration Date

Until further notice

Requirements

Fair Housing Certification and ADA Compliance training
Proficient in Microsoft Word, Excel, Outlook and Teams
Knowledge of AppFolio software or other Real Estate management software
Excellent verbal and written communication skills
Detail oriented with strong organizational skills and ability to multi-task
Excellent time management skills are essential to perform all administrative and maintenance tasks
Must strive toward Red Rock’s Vision and maintain Red Rock’s Values in all endeavors
Extensive mobility and good physical condition
Must be able to perform the physical functions of the position, which may include, but are not limited to: ability to walk property, to complete physical inspections, deliver resident communications, and to show apartments
Must pass drug screening and background check

Job Responsibility

Prioritize, plan, assign, and monitor daily activities, service requests, make-ready priorities and construction projects
Maintain inventory system of maintenance supplies
Responsible for fiscal budgetary compliance to approved operational budget
Complete budget preparation, and annual property inspection for same
Maintain a budget control log and reviews financial statements monthly
Achieve budget goals regarding occupancy, expenses, etc
Review monthly income, expense, and variance budget reports
Negotiate for supplies and services with vendors and contractors to achieve the best possible prices
Obtain purchase orders per policy and advise manager of any expense overages
Ensure all invoices are processed/posted per company standards

Fulltime

New

Senior Maintenance Operative

The Senior Maintenance Operative will be responsible for overseeing a team of Ma...

Location

United Kingdom , London

Salary:

Not provided

Quintain

Expiration Date

May 15, 2026

Requirements

Strong interpersonal skills essential as this is a customer facing role
must be well presented
IT literate with experience of using CRM / CAFM systems to monitor, track and update reported issues essential
Well-organised and must have strong Administration skills
Relevant experience at a similar level is required
A positive mindset and adaptable/ receptive to change in a rapidly expanding business
A team player overall, but can work independently for large amounts of time, accounting for their work output
Flexibility is required
May be required to attend site in the event of emergencies outside of normal working hours to attend to maintenance matters and there will be a minimum callout fee of 2 hours, paid at the hourly rate in these instances.

Job Responsibility

Oversee the team's response to resident maintenance cases raised via the Resident Portal / App which may involve direct interface with customers and / or third party contractors
Support the Maintenance Manager and Assistant Maintenance Manager in day to day running of the department
Assisting with managerial checks, department reporting and overseeing the successful and timely completion of all aspects of the department's work
Ensuring the team regularly update the status of maintenance cases on the CRM platform, ensuring good communication levels at all times with both customers and other Quintain Living teams
Identifying and where necessary arranging for training and development of the team
Report defects to the in-house Defects Resolution Team, attending meetings where needed
Oversee, and where necessary evolve, the process for pre-tenancy checks ensuring all apartments are ready for new move-ins
Carry out quality control checks and where necessary train operatives to ensure these checks are done to the correct standard
Oversee the Inventory move IN / OUT process in order to comply with lease obligations
Carry out periodic inspections / quality control checks on Pre Move-In (Dusty) cleans and End of Tenancy Cleans, liaising with the relevant contractors where necessary

What we offer

Competitive Salary and Benefits

Fulltime

Leasing Administrator

Our client is seeking a detail‑oriented Leasing Administrator to support a multi...

Location

United States , Parsippany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of apartment leasing and application processing experience in a high‑volume setting
Strong understanding of Fair Housing regulations and rental screening processes
Experience with property management software (Yardi and RentCafe preferred)
Highly organized, reliable, and customer‑focused with strong written and verbal communication skills
High school diploma required
four‑year degree preferred

Job Responsibility

Reviewing and processing rental applications, verifying income and supporting documentation, and identifying inconsistencies
Preparing and distributing electronic lease agreements and monthly lease renewals, ensuring accuracy and compliance
Coordinating application deadlines, lease execution, and move‑in requirements including utilities, insurance, and required forms
Supporting and guiding leasing consultants, assisting with training, workflow coordination, and daily office operations
Responding to resident and applicant inquiries and assisting with lease changes such as roommate additions or removals
Providing administrative support to property management and maintenance teams as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Resident Service Agent

JLL are looking to recruit a Resident Service Agent to join the team at Sugar Ho...

Location

United Kingdom , London

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Excellent communication skills and able to display sensitivity and understanding of resident’s needs
Excellent customer relations skills, a welcoming nature and plenty of energy & enthusiasm
Must be pro-active and able to use initiative to enhance the reputation of the building
Professional presentation, confident and outgoing nature
Well organised, ability to prioritise, problem-solve and work under pressure
Attention to detail to ensure high levels of customer service and maintaining and managing the building to an immaculate standard
A great team player who takes ownership and responsibility
A good level of education with strong written and verbal communication skills
A sound understanding of Health and Safety principals, methods and assessments
Good level of computer literacy including Microsoft Word, Excel and Outlook

Job Responsibility

To provide a warm and courteous welcome to all residents and visitors
To actively engage with residents, visitors, colleagues, and contractors to provide a seamless experience for residents
To co-ordinate day-to-day operations ensuring quality and service delivery always meet and exceed resident’s expectations
To anticipate residents’ needs by engaging and asking questions to understand those needs to be able to adapt services to those needs when required
Assisting residents moving into their apartment and completing apartment and appliance inductions as required
Supporting residents when moving out, ensuring all reports are filed, maintenance is actioned and deposit recommendations are made
Interact with customers to obtain feedback on the quality of product, service levels and overall satisfaction levels
Ensure a great working relationship is maintained with the client
Any other reasonable tasks asked to be performed by the management according to changing business needs
Supporting residents with any queries and ensuring any maintenance reports are actioned quickly and efficiently

Fulltime

Executive Office Manager

Astrion has an exciting opportunity for an Executive Office Manager. In this dyn...

Location

United States , Huntsville

Salary:

Not provided

Astrion

Expiration Date

Until further notice

Requirements

High School Diploma required, along with proven experience operating in a front desk environment and performing executive administrative tasks
Strong interpersonal skills with a professional and courteous phone manner
Positive, can-do attitude with the ability to work well with individuals at all levels
Highly reliable and punctual, with excellent organizational and time-management skills
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Demonstrated ability to manage multiple priorities in a fast-paced environment
Must be willing and able to travel to the Washington, D.C. office several times a week to support meetings and assist the Executive Leadership Team (ELT)

Job Responsibility

Visitor & Employee Support: Greet visitors and offer beverages to create a welcoming environment
Manage visitor access using Traction Guest (pre-registration, sign-in, badge replacements, app updates)
Serve as primary point of contact for onsite employees needing assistance or redirection
Coordinate special accommodations for guests (dietary, accessibility, etc.)
Support Marketing & Communications (MARCOM) with internal company events
Create flyers for announcements and events
Order and coordinate flower arrangements for employee life events (bereavement, new baby, surgery)
Set up office supplies and workspace for new hires
Cultivate and maintain positive working relationships with employees and vendors
Executive Administrative Support: Provide high-level administrative support to executive leadership

What we offer

Competitive salaries
Continuing education assistance
Professional development
Multiple healthcare benefits package options
401K with employer matching
Competitive time off policy along with a federally recognized holiday schedule

Fulltime

New

Decorator/Refresh Operative

Under the supervision of their Line Managers, the Refresh Operative will primari...

Location

United Kingdom , London

Salary:

Not provided

Quintain

Expiration Date

May 30, 2026

Requirements

Painting and/ or Decorating trade background is essential
Interpersonal and communication skills required
IT literate with experience of using CRM / CAFM systems to monitor, track and update reported issues desirable
Self-sufficient, well-organised with impeccable time keeping and management
Must have strong Administration skills
Strong sense of pride, leaving apartments in a clean, tidy state
A positive mindset and adaptable/ receptive to change
A team player overall, but can work independently for large amounts of time

Job Responsibility

Carry out all apartment refresh works to bring apartments back to a lettable condition
Assist with stock-checks ensuring enough paint and materials are kept on hand
Assist with carrying out Inventory move OUT process in order to comply with lease obligations
Assist with Refresh PPM to ensure apartment is ready for the next resident
Assist with pre-move out apartment checks and record works required
Assist with building compliance requirements related to Health and Safety
Use the company’s CRM and tech tools to record all activities
Carry out any other activities as required by the business
Undertake additional relevant duties as directed by your Manager
Participate in the full year and half year Performance Development Review process

What we offer

Competitive Salary and Benefits

Fulltime

Apartment Maintenance Administrator

Aspen Square Management

Location:
United States

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 21, 2025

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:December 21, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Job Posted:
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