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Robert Half Logo Robert Half · Finance

Ap Travel & Expense Coordinator

United States, Arlington · Job Posted May 27, 2026
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Job Description

We are looking for an AP Travel & Expense Coordinator to support travel and expense processing while contributing to broader accounts payable operations in Arlington, Virginia. This role is ideal for someone who works accurately in a high-volume environment, communicates well across departments, and is comfortable guiding employees through expense submission procedures. The position offers the opportunity to play a visible role within finance while helping maintain timely, compliant, and well-documented payment processes.

Job Responsibility

  • Review and process employee travel and expense submissions in Concur, ensuring reports comply with company policies and are completed accurately
  • Support end-to-end accounts payable activities by entering, validating, and routing invoices for timely payment
  • Organize large volumes of vendor invoices by matching supporting documents, assigning correct coding, and preparing batches for processing
  • Reconcile corporate card activity and record related general ledger entries to maintain accurate financial data
  • Prepare and distribute 1099 documentation for applicable vendors and subcontractors in accordance with reporting requirements
  • Assist with month-end accounting tasks, including account reconciliations, accrual preparation, and support for financial reporting
  • Provide training and day-to-day guidance to employees on expense reporting procedures and Concur usage
  • Partner with the Accounts Payable team and finance leadership to resolve discrepancies, improve accuracy, and maintain efficient workflows

Requirements

  • At least 2 years of experience in accounts payable or travel expense report processing
  • Hands-on experience using Concur for expense management and report processing
  • Background handling invoice processing in a high-volume environment with strong attention to detail
  • Working knowledge of account reconciliation, accrual support, and general accounting principles
  • Proficiency in Microsoft Excel and confidence performing data entry with a high degree of accuracy
  • Strong verbal and written communication skills with the ability to assist employees and coordinate with internal stakeholders

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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