AP Specialist Job at Robert Half (Stuart)

AP Specialist

Exciting opportunity to join a growing publicly traded biotech company seeking a...

Location

United States , Newark

Salary:

90000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 4 plus years of full cycle AP processing experience
Experience with high volume AP invoices
Biotech industry experience a plus but not required
Proficient in Coupa system, NetSuite experience preferred
Strong communication skills

Job Responsibility

Verify and process vendor invoices in a precise and timely manner
Maintain a large number of vendor accounts while adhering to company policies and procedures
Collaborate with vendors and internal teams to resolve discrepancies swiftly
Perform 3-way and 2-way matching of invoices to purchase orders
Reconcile vendor statements and work with the Purchasing team to resolve discrepancies
Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses
Participate in system enhancements and upgrades in collaboration with Financial Systems team
Provide excellent customer service to all stakeholders, including vendors, management, and colleagues
Perform special projects and other ad-hoc duties as needed

What we offer

Bonus
Equity
Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

AP Specialist

The AP Specialist will be responsible for overseeing and executing the managemen...

Location

United States , New York

Salary:

95000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years as an AP specialist
Experience at a hedge fund preferred
Experience with QuickBooks required

Job Responsibility

Oversee the company’s AP mail and email boxes and ensure all invoices are processed in the AP system
Review invoices against service contracts to ensure invoices are correct
Facilitate payments to vendors via the company’s bank platform
Maintain the company and its affiliated entities official books and records
Obtain and collect all necessary internal approvals on invoices

Ap specialist

Are you a talented An Accounts Payable Accountant ready for a new challenge? Our...

Location

Canada , Vaughan

Salary:

70000.00 - 80000.00 CAD / Year

Randstad

Expiration Date

February 07, 2026

Requirements

Bachelor’s degree in accounting or business administration preferred
Minimum 5-7 years AP experience in a manufacturing environment
Demonstrated full-cycle AP experience
Strong attention to detail, accuracy, and follow-through
Advanced Excel skills and experience with ERP systems - Microsoft Dynamics GP is an asset
Ability to meet strict deadlines with minimal supervision
Excellent written and interpersonal communication skills
Ability to handle confidential information with discretion

Job Responsibility

Responsible for the accurate and timely processing of all account payable transactions, including vendor invoices, recurring monthly charges, employee expenses, and corporate credit cards. Ensure proactive follow-up, strict adherence to deadlines, and complete audit ready documentation. Supports month-end close, reconciliations and accruals
Maintain a comprehensive monthly recurring invoice calendar (utilities, IT-related expenses, property maintenance, taxes, leases, subscriptions, etc.) and ensure no missed or late payments
Proactively request invoices from vendors if not received on time (email reminders, portal downloads)
Follow a strict internal approval workflow and obtain all invoice approvals before payment
Escalate delays to the Controller when approvals or documents are not received within expected timelines
Ensure accurate coding, and timely resolution of all discrepancies
Process full-cycle accounts payable from receipt through payment and filing
Perform 3-way match for invoices, purchase orders, and receipts
Employee Expenses and Credit Cards
Reporting & Reconciliation

What we offer

Competitive Salary
Benefits
flexible work hours
great location
Opportunity to work with the leadership team

Fulltime

Accounts Payable (AP) Specialist

A leading organization in Rancho Santa Fe, CA is seeking a highly skilled Accoun...

Location

United States , Rancho Santa Fe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree in accounting, finance, or a related field preferred
3+ years of full-cycle AP experience in a high-volume or complex environment
Experience with ERP systems such as NetSuite, SAP, or Oracle
Advanced Excel skills (e.g., pivot tables, VLOOKUP)
High level of accuracy
Problem-solving abilities
Excellent communication skills

Job Responsibility

Full-Cycle Accounts Payable Management: Manage a high volume of invoices, ensuring timely and accurate entry into the system
Perform 2-way and 3-way matching of invoices, purchase orders, and receipts
Prepare payment batches and process payments via check, ACH, or wire transfer
Vendor Management: Serve as the primary point of contact for vendor inquiries, ensuring prompt and professional communication
Reconcile vendor accounts, researching and resolving discrepancies as they arise
Assist in the setup and maintenance of vendor files and records
Reporting and Compliance: Assist with AP-related month-end close tasks, such as reconciling AP sub-ledger to the general ledger
Generate reports on aging payables, ensuring compliance with internal controls and organizational policies
Support annual audits by preparing AP documentation as requested by auditors

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

AP Specialist

Archer is an aerospace company based in San Jose, California building an all-ele...

Location

United States , San Jose

Salary:

75000.00 - 80000.00 USD / Year

Archer Aviation

Expiration Date

Until further notice

Requirements

2+ years of accounts payable with general accounting experience
Understanding of tax (sales, use tax)
Experience working in an early-stage or high-growth company, where team resources are limited, and processes and systems are not yet fully established
Working knowledge of SAP
Strong knowledge of Microsoft Excel and/Or Google Sheets required
Exposure to international payments and multicurrency transactions
Strong attention to detail and ability to resolve complex situations independently and escalate appropriately
Good communication skills
Assist with other projects as needed
Experience with invoice automation tools or expense management systems

Job Responsibility

3-way and 2-way match invoice entry
Monitor invoice aging and ensure suppliers are paid on time
Handling purchase orders and goods receipt discrepancies
Support our subsidiaries
Efficiently handle the end-to-end process of expense reports, ensuring accuracy and compliance with company policies
Work with various departments to resolve questions or issues in the invoice process
Reconcile AP statements and resolve vendor discrepancies
Comfortable working independently and with the team in a fast-paced and high-volume environment
Help improve systems and processes to create more structure
Supplier onboarding and approval

Fulltime

AP Specialist

Robert Half Finance and Accounting is partnering with a local construction type ...

Location

United States , Aurora

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an Accounts Payable role
Expertise in performing Check Runs
Experience in Coding Invoices
Proficient in Data Entry tasks
Familiarity with Invoice Processing

What we offer

401K with match
medical, vision, dental, and life and disability insurance

Fulltime

Accounting Specialist

We are offering a contract to permanent employment opportunity for an Accounting...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Accounting Software Systems
Experience with Concur
Familiarity with various Accounting Functions
Expertise in Accounts Payable (AP) and Accounts Receivable (AR)
Knowledge in Auditing
Experience in Billing Functions, payroll and benefits
Proficiency in Microsoft Excel

Job Responsibility

Execute accounting functions, including management of Accounts Payable (AP) and Accounts Receivable (AR)
Utilize Accounting Software Systems and Concur to manage and track financial transactions
Conduct regular audits to ensure accuracy in financial data and adherence to financial regulations
Oversee billing functions, ensuring accurate and timely invoicing
Maintain comprehensive and accurate customer credit records
Regularly monitor customer accounts and take appropriate actions based on their status
Use Microsoft Excel for data analysis and financial reporting
Ensure the correct entry of payables, receivables, and benefits in the ERP system
Respond to customer inquiries, providing high-quality service

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

A dynamic company in Carlsbad, CA is seeking an experienced Accounts Payable Spe...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate degree in accounting or finance preferred
2+ years of full-cycle AP experience in a high-volume environment
Familiarity with AP software and accounting systems (e.g., SAP, NetSuite, QuickBooks)
Proficiency in Microsoft Office Suite, especially Excel
Strong analytical, organizational, and communication skills
High attention to detail

Job Responsibility

Process high-volume invoices (e.g., manual, automated, recurring) in a timely and accurate manner
Match purchase orders, invoices, and receipts using 2-way or 3-way matching processes
Review payments for compliance with internal policies and resolve discrepancies as required
Serve as the primary point of contact for vendor inquiries regarding payments and invoice status
Maintain vendor accounts by reconciling statements and addressing past-due invoices
Establish and maintain positive relationships with all vendors
Prepare and process payment runs, which include checks, ACH, and wire transfers
Assist with monthly bank reconciliations and maintain accurate records of transactions
Generate and submit reports on accounts payable metrics and outstanding liabilities

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Fulltime

AP Specialist

Robert Half

Location:
United States , Stuart

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 07, 2026

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Job Description:

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Requirements:

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Job Posted:January 07, 2026

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Job Posted:
January 07, 2026