CrawlJobs Logo

Ap Specialist

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Milwaukee

Category Icon
Category:
Finance

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Robert Half is partnering with a distribution client in the recruiting for an AP Specialist to join their team. In this role, you will help keep the payables process accurate, organized, and on schedule by managing a large volume of invoices and supporting dependable vendor payments. This position is well suited to someone who works carefully with financial details, stays focused under deadlines, and can navigate invoice activity tied to inventory and distribution operations.

Job Responsibility:

  • Review, code, and enter a high volume of supplier invoices while verifying accuracy and proper documentation
  • Coordinate timely payment processing to ensure vendors are paid according to agreed terms and company schedules
  • Reconcile invoice discrepancies by working with internal teams and external suppliers to resolve pricing, quantity, or receipt issues
  • Maintain complete and accurate accounts payable records to support reporting, audit readiness, and financial control
  • Handle invoice workflows connected to inventory purchases and distribution center activity with close attention to detail
  • Communicate with vendors to address payment questions, research open items, and help preserve positive business relationships
  • Support data entry and transaction updates across accounting platforms such as QuickBooks, Sage, or Sage Intacct as needed
  • Assist with inventory-related accounting tasks, including annual inventory support and payables record verification.

Requirements:

  • Experience in accounts payable or a similar accounting support position, preferably in a high-volume environment
  • Working knowledge of invoice processing, vendor payments, and financial data entry procedures
  • Familiarity with ERP and accounting systems
  • Ability to manage multiple deadlines while maintaining accuracy in detailed financial work
  • Understanding of inventory-related transactions within a distribution, warehouse, or wholesale setting
  • Strong communication skills for working effectively with vendors and internal departments
  • Proficiency in basic account reconciliation and researching payment or invoice discrepancies.
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Ap Specialist

AP Specialist

Exciting opportunity to join a growing publicly traded biotech company seeking a...
Location
Location
United States , Newark
Salary
Salary:
90000.00 - 95000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 4 plus years of full cycle AP processing experience
  • Experience with high volume AP invoices
  • Biotech industry experience a plus but not required
  • Proficient in Coupa system, NetSuite experience preferred
  • Strong communication skills
Job Responsibility
Job Responsibility
  • Verify and process vendor invoices in a precise and timely manner
  • Maintain a large number of vendor accounts while adhering to company policies and procedures
  • Collaborate with vendors and internal teams to resolve discrepancies swiftly
  • Perform 3-way and 2-way matching of invoices to purchase orders
  • Reconcile vendor statements and work with the Purchasing team to resolve discrepancies
  • Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses
  • Participate in system enhancements and upgrades in collaboration with Financial Systems team
  • Provide excellent customer service to all stakeholders, including vendors, management, and colleagues
  • Perform special projects and other ad-hoc duties as needed
What we offer
What we offer
  • Bonus
  • Equity
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

AP Specialist

The AP Specialist will be responsible for overseeing and executing the managemen...
Location
Location
United States , New York
Salary
Salary:
95000.00 - 110000.00 USD / Year
arrowsearchpartners.com Logo
Arrow Search Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • 3-5 years as an AP specialist
  • Experience at a hedge fund preferred
  • Experience with QuickBooks required
Job Responsibility
Job Responsibility
  • Oversee the company’s AP mail and email boxes and ensure all invoices are processed in the AP system
  • Review invoices against service contracts to ensure invoices are correct
  • Facilitate payments to vendors via the company’s bank platform
  • Maintain the company and its affiliated entities official books and records
  • Obtain and collect all necessary internal approvals on invoices
Read More
Arrow Right

Accounts Payable (AP) Specialist

A leading organization in Rancho Santa Fe, CA is seeking a highly skilled Accoun...
Location
Location
United States , Rancho Santa Fe
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate or bachelor’s degree in accounting, finance, or a related field preferred
  • 3+ years of full-cycle AP experience in a high-volume or complex environment
  • Experience with ERP systems such as NetSuite, SAP, or Oracle
  • Advanced Excel skills (e.g., pivot tables, VLOOKUP)
  • High level of accuracy
  • Problem-solving abilities
  • Excellent communication skills
Job Responsibility
Job Responsibility
  • Full-Cycle Accounts Payable Management: Manage a high volume of invoices, ensuring timely and accurate entry into the system
  • Perform 2-way and 3-way matching of invoices, purchase orders, and receipts
  • Prepare payment batches and process payments via check, ACH, or wire transfer
  • Vendor Management: Serve as the primary point of contact for vendor inquiries, ensuring prompt and professional communication
  • Reconcile vendor accounts, researching and resolving discrepancies as they arise
  • Assist in the setup and maintenance of vendor files and records
  • Reporting and Compliance: Assist with AP-related month-end close tasks, such as reconciling AP sub-ledger to the general ledger
  • Generate reports on aging payables, ensuring compliance with internal controls and organizational policies
  • Support annual audits by preparing AP documentation as requested by auditors
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

AP Specialist

Robert Half Finance and Accounting is partnering with a local construction type ...
Location
Location
United States , Aurora
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in an Accounts Payable role
  • Expertise in performing Check Runs
  • Experience in Coding Invoices
  • Proficient in Data Entry tasks
  • Familiarity with Invoice Processing
What we offer
What we offer
  • 401K with match
  • medical, vision, dental, and life and disability insurance
  • Fulltime
Read More
Arrow Right

AP Specialist

Archer is an aerospace company based in San Jose, California building an all-ele...
Location
Location
United States , San Jose
Salary
Salary:
75000.00 - 80000.00 USD / Year
archer.com Logo
Archer Aviation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of accounts payable with general accounting experience
  • Understanding of tax (sales, use tax)
  • Experience working in an early-stage or high-growth company, where team resources are limited, and processes and systems are not yet fully established
  • Working knowledge of SAP
  • Strong knowledge of Microsoft Excel and/Or Google Sheets required
  • Exposure to international payments and multicurrency transactions
  • Strong attention to detail and ability to resolve complex situations independently and escalate appropriately
  • Good communication skills
  • Assist with other projects as needed
  • Experience with invoice automation tools or expense management systems
Job Responsibility
Job Responsibility
  • 3-way and 2-way match invoice entry
  • Monitor invoice aging and ensure suppliers are paid on time
  • Handling purchase orders and goods receipt discrepancies
  • Support our subsidiaries
  • Efficiently handle the end-to-end process of expense reports, ensuring accuracy and compliance with company policies
  • Work with various departments to resolve questions or issues in the invoice process
  • Reconcile AP statements and resolve vendor discrepancies
  • Comfortable working independently and with the team in a fast-paced and high-volume environment
  • Help improve systems and processes to create more structure
  • Supplier onboarding and approval
  • Fulltime
Read More
Arrow Right

Accounting Specialist

We are offering a contract to permanent employment opportunity for an Accounting...
Location
Location
United States , Walnut Creek
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in Accounting Software Systems
  • Experience with Concur
  • Familiarity with various Accounting Functions
  • Expertise in Accounts Payable (AP) and Accounts Receivable (AR)
  • Knowledge in Auditing
  • Experience in Billing Functions, payroll and benefits
  • Proficiency in Microsoft Excel
Job Responsibility
Job Responsibility
  • Execute accounting functions, including management of Accounts Payable (AP) and Accounts Receivable (AR)
  • Utilize Accounting Software Systems and Concur to manage and track financial transactions
  • Conduct regular audits to ensure accuracy in financial data and adherence to financial regulations
  • Oversee billing functions, ensuring accurate and timely invoicing
  • Maintain comprehensive and accurate customer credit records
  • Regularly monitor customer accounts and take appropriate actions based on their status
  • Use Microsoft Excel for data analysis and financial reporting
  • Ensure the correct entry of payables, receivables, and benefits in the ERP system
  • Respond to customer inquiries, providing high-quality service
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

A dynamic company in Carlsbad, CA is seeking an experienced Accounts Payable Spe...
Location
Location
United States , Carlsbad
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • associate degree in accounting or finance preferred
  • 2+ years of full-cycle AP experience in a high-volume environment
  • Familiarity with AP software and accounting systems (e.g., SAP, NetSuite, QuickBooks)
  • Proficiency in Microsoft Office Suite, especially Excel
  • Strong analytical, organizational, and communication skills
  • High attention to detail
Job Responsibility
Job Responsibility
  • Process high-volume invoices (e.g., manual, automated, recurring) in a timely and accurate manner
  • Match purchase orders, invoices, and receipts using 2-way or 3-way matching processes
  • Review payments for compliance with internal policies and resolve discrepancies as required
  • Serve as the primary point of contact for vendor inquiries regarding payments and invoice status
  • Maintain vendor accounts by reconciling statements and addressing past-due invoices
  • Establish and maintain positive relationships with all vendors
  • Prepare and process payment runs, which include checks, ACH, and wire transfers
  • Assist with monthly bank reconciliations and maintain accurate records of transactions
  • Generate and submit reports on accounts payable metrics and outstanding liabilities
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

The responsibilities of the position include all aspects of accounts payable pro...
Location
Location
United States , Dover
Salary
Salary:
55000.00 - 65000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3 years accounts payable or general accounting experience
  • knowledge of accounts payable and general accounting procedures and best practices
  • knowledge of relevant accounting and office software
  • proficient in data entry and management
Job Responsibility
Job Responsibility
  • Maintain vendor files
  • review, sort and route incoming vendor invoices for approval
  • perform 3-way matching of invoices, PO’s and receiving documentation as appropriate
  • process and post invoices to the vendor ledgers
  • review and process check requests and expense reports
  • research and resolve invoice discrepancies and issues as needed
  • ensure complete documentation and appropriate approvals are obtained for all payables
  • cross-check payables against other accounting documentation as needed
  • generate draft journal entries to record intercompany transactions and related activity for review
  • communicate regularly with Purchasing and other employees, supervisors/managers
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right