AP Specialist / Staff Accountant Job at Robert Half (Los Angeles)

Staff Accountant / Accounts Payable Specialist

Our client within professional services is seeking a Staff Accountant / Accounts...

Location

United States , Manhattan

Salary:

80000.00 - 100000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of experience in accounting, AP, or billing
strong attention to detail
solid Excel skills

Job Responsibility

Support day-to-day accounting operations, including accounts payable, billing, reconciliations, and general financial reporting
maintaining accurate records
assisting with client billing arrangements
supporting process improvements across the finance function

Fulltime

Senior Specialist, Accounting (Us)

Every year, we help hundreds of thousands of people find rewarding jobs in the e...

Location

India , Hyderabad

Salary:

Not provided

Randstad

Expiration Date

December 21, 2026

Requirements

Requires working knowledge of own discipline and a basic understanding of concepts and procedures in related disciplines
demonstrates knowledge of the company, processes and customers
performs a range of assignments related to discipline
uses prescribed guidelines or policies in analyzing situations and resolving problems to deliver continuous business results
receives a moderate level of guidance and direction
may provide informal guidance to new team members
impacts quality and effectiveness of own team and may impact other closely related work teams whose activities are interdependent
explains factual, sometimes complex and potentially dynamic information to others in straightforward situations

Job Responsibility

Independently, distributes expenditures, encumbrances, receipts, and receivables according to schedules
records accruals and prepayments, allocations and account entries, ensuring accuracy and compliance
validates the data received before conducting all analysis and manages exceptions
compiles and analyzes complex financial information, which includes preparation, entry and review of account entries to general ledger accounts, AP voucher preparation, and invoice preparation
identifies complex trends, anomalies and opportunities for improvement of the accounting processes
under minimal guidance, reconciles general ledger accounts
ensures and reviews activities for compliance with the Company's accounting policies, procedures, standards and internal controls, providing feedback to support staff involved in accounting activities
processes finance and accounting on complex activities
generates and updates reports on management's requirement
supports issue resolution based on analysis and errors related to processing of accounting data

Accounts Payable Specialist

Perform the day-to-day processing of accounts payable transactions to ensure tha...

Location

Canada , Brampton

Salary:

56000.00 - 68000.00 USD / Year

Encore Global

Expiration Date

Until further notice

Requirements

High School diploma, some college a plus or equivalent experience
Minimum 3 years Accounts Payable experience
Proficiency in Microsoft Excel is required
Basic accounting experience
Previous experience Oracle and/or Kanverse preferred
Must have strong customer service background
Ability to lead other team members and work effectively with internal and external clients
Highly motivated and self-directed
Performance driven
Keen attention to details

Job Responsibility

Compile, process and maintain Accounts Payable invoices
Perform a 2-way match within Oracle and Kanverse by verifying accuracy of the Invoice data to the PO and receipt of PO data
Process invoices with minimal supervision
Process and follow-up on rush items
Manage any exceptions to the process according to standard company procedures and resolve these issues in a timely manner
Weekly review and follow up of invoices
Communicate with internal customers, for example Director of Event Technology (DET) and other buyers and/or outside vendors regarding, to obtain required documentation and/or explaining our Accounts Payable procedures
Identify and resolve issues related to problem invoices, work with internal buyer/vendor to prevent recurrences
Archive all invoices in our Finance team's dedicated folder for AP
Reconcile vendor statements timely, which would include but is not limited to researching vendor inquiries, by telephone, email and regular mail

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing organization...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience handling full-cycle accounts payable responsibilities in an accounting or finance setting
Strong understanding of invoice coding, account coding, and payment processing best practices
Experience working with electronic payments, including ACH, EFT, and check runs
Ability to communicate clearly with vendors and colleagues while addressing questions and resolving issues
Comfortable working independently, staying organized, and managing priorities without close supervision
Familiarity with accounting systems such as Microsoft Dynamics Business Central
exposure to AvidXchange is a plus
Working knowledge of Excel, including the ability to use functions such as VLOOKUPs and pivot tables
High attention to detail and accuracy when entering invoices, reconciling information, and maintaining records

Job Responsibility

Process a steady volume of invoices each week, ensuring timely and accurate entry, coding, and documentation
Manage day-to-day payment activity, including ACH transactions, EFTs, and occasional check processing, while maintaining complete ledger records
Review invoices and supporting materials for accuracy, proper approvals, and alignment with vendor agreements before payment is released
Respond to vendor and internal inquiries related to invoice status, payment timing, and account discrepancies in a clear and courteous manner
Investigate and resolve billing differences by coordinating with vendors and internal team members to clarify contract terms and payment details
Maintain organized accounts payable records and support the integrity of financial data within the accounting system
Assist with accounts payable workflow improvements as new tools such as AvidXchange are introduced into the process
Partner with the controller, accounting staff, and other finance team members to support core AP operations and meet deadlines

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs

Payroll Specialist

We are seeking a detail-oriented Payroll Specialist to join a Business Office. T...

Location

United States , Wilkes-Barre

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of payroll processing experience (school district or public sector preferred)
Exposure to Accounts Payable functions
Familiarity with payroll systems and ERP/accounting software (e.g., Munis, Tyler, SAP, Oracle, or similar)
Strong knowledge of payroll laws, tax regulations, and compliance requirements
High level of accuracy, organization, and attention to detail
Ability to handle confidential information with discretion
Proficient in Microsoft Excel

Job Responsibility

Process full-cycle payroll for salaried and hourly staff, administrators, and support personnel
Maintain accurate payroll records, including deductions, benefits, taxes, and garnishments
Ensure compliance with federal, state, and local payroll regulations
Reconcile payroll reports and resolve discrepancies in a timely manner
Manage timekeeping data and review for accuracy prior to payroll processing
Prepare and distribute payroll reports to leadership as needed
Assist with year-end processing, including W-2s and audit support
Process vendor invoices and ensure proper coding and approvals
Enter invoices into the accounting system and maintain accurate records
Assist with check runs and electronic payments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Specialist

We are seeking an organized and detail-oriented Accounting Assistant to support ...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, or a related field (entry level are encouraged to apply)
Prior experience or internship in accounting or bookkeeping is a plus but not required
Proficiency in Microsoft Office, particularly Excel (knowledge of spreadsheets and formulas)
Strong attention to detail and excellent organizational skills
Effective communication and interpersonal skills
Willingness to learn and adapt in a fast-paced environment
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Assist with the processing, verification, and reconciliation of invoices in accounts payable
Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records
Perform data entry into accounting systems to ensure the accuracy of financial records
Help resolve discrepancies, including research and communication with vendors and clients
Prepare and review weekly reports related to AP and AR activities
Maintain proper documentation of financial transactions in compliance with company policies
Partner with team members to ensure timely month-end and year-end close processes
Provide administrative support to accountants and finance staff as needed
Learn and work within various accounting software systems

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Payroll & HR / Inventory Specialist

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with payroll processing, preferably biweekly payroll for both hourly and salaried employees
Knowledge of HR administrative functions, including employee records and benefits coordination
Familiarity with workers’ compensation administration, including SAIF reporting, is preferred
Experience with inventory tracking, especially serialized inventory, is highly preferred
Understanding of accounts payable and inventory-related invoice reconciliation
Strong attention to detail, organization, and ability to manage multiple priorities

Job Responsibility

Process biweekly payroll for approximately 50 employees, including a mix of hourly and salaried staff
Track and maintain employee commissions using a relatively simple commission structure
Manage HR filing and recordkeeping, ensuring employee documentation is accurate and up to date
Submit and coordinate employee information related to health insurance and benefits administration
Handle SAIF workers’ compensation reporting and related documentation
Oversee serialized inventory tracking for flooring products
Support accounts payable processes tied to serialized inventory purchases and reconciliation
Maintain accurate records across payroll, HR, inventory, and AP functions

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Insurance Billing Specialist

Is your current job giving 'all-work-no-play' when it should be giving 'work-lif...

Location

United States , Mundelein

Salary:

60000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience with various e-billing systems, including CounselLink, Tymetrix, Legal Tracker, and similar platforms
Strong multitasking and organizational skills to handle high volumes of work efficiently
Familiarity with accounting software and systems such as ADP, Epic Software, and EHR systems
Expertise in managing Accounts Payable (AP) and Accounts Receivable (AR) processes
Ability to analyze billing discrepancies and recommend effective solutions
Excellent communication skills to interact with attorneys, staff, and clients
Knowledge of financial operations and procedures, including write-offs and month-end close
Ability to work independently and adapt to changing priorities in a hybrid work environment

Job Responsibility

Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines
Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements
Management of timekeepers and coordinate/process appeals as required
Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills)
Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances
Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected within a reasonable period
Follow up with billing attorney and client on all aged AR balances
Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals
Review and edit prebills in response to attorney requests
Proactively monitor potential errors that may result in the rejection of e-bills

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan
free online training

Fulltime

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AP Specialist / Staff Accountant

Job Description

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