Ap specialist (invoice to pay process) Job at Randstad (Gdańsk)

Ap Specialist (Invoice To Pay Process)

For our Client, a world-leading Nordic-based industrial company operating global...

Location

Poland , Gdańsk

Salary:

Not provided

Randstad

Expiration Date

June 30, 2026

Requirements

University degree (Bachelor or Master) in Accounting, Economics, Business Administration, or a related field
Minimum 2 years of working experience in Invoice to Pay
Understanding of Invoice to Pay end-to-end process and financial accounting
Fluency in English, both written and spoken
One or more of the following languages will be an asset: German, French, Spanish, Dutch, Portuguese, Italian, Swedish, Norwegian, or Finnish
Knowledge of ERP systems, preferably SAP S/4 Hana, ServiceNow and Basware is an advantage
Self-driven and development-oriented attitude
Systematic, organized, and proactive approach with numerical accuracy
Problem-solving capabilities and a development-oriented attitude

Job Responsibility

Processing purchase invoices and matching them with POs, ensuring timely payments and discount utilization
Acting as a quality gatekeeper in your area of responsibility and proactively reporting any process deviations
Monitoring invoice workflow, resolving blockages, and analyzing GR/IR discrepancies
Serving as a contact point for suppliers and business stakeholders regarding invoice status and payments
Supporting month-end closing activities, including processing accruals and verifying account balances
Participating in process improvement projects and system testing during updates or migrations
Supporting audits and performing internal control checks (e.g., fraud detection reports)
Actively cooperating with the team, sharing knowledge, and supporting the onboarding of new colleagues

What we offer

Exciting opportunity to build a new GBS site in Gdansk
Collaborative, supportive and innovative atmosphere
Great colleagues and a multicultural working environment
Possibility to develop your professional skills with modern processes and tools
Career opportunities within a global organisation
Competitive pay and bonus scheme
Flexible working time and hybrid working
Competitive benefit package
Modern office location at Olivia Centre

Fulltime

Accounts Payable Specialist

Grace is seeking an Accounts Payable Specialist (Invoice Posting) to join our AP...

Location

Philippines , Muntinlupa City

Salary:

Not provided

W. R. Grace & Co.-Conn.

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in Accountancy or equivalent
At least four to five years of work experience in Accounts Payable
Knowledgeable in SAP – purchasing, materials management, and reconciliation
Knowledgeable in Readsoft application and ARIBA Network
Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
Facilitative leadership skills and project management skills
Detail-oriented and demonstrates ability to consistently meet targets and SLA
Results-oriented
proactive and can work with minimal supervision
Strong interpersonal skills-ability to communicate to all levels in the organization and across functions

Job Responsibility

Subject-Matter-Expert (SME) of all types in Account Payable Invoice processes such as Invoice dropping, Invoice verification, and Invoice posting
Analyze and process all complex invoices, on all types, from all regions and ensure process it within the agreed Service Level Agreement (SLAs)
Analyzes and resolve escalated issue in all types of invoices basic and complex submitted to AP both via ARIBA network and AP Mailbox
Act as ancillary service and intelligence in providing feedback, resolution, and intelligence source for any process improvement breakthroughs
Provides posting support cross-functionally between regions
Coordinates and communicates with the local sites for any posting-related issues, and inquiries
Handles and perform deep-dive analysis of escalated and unresolved task/issues related to invoice posting and provide issue resolution
Act as a Tier 3 of support in handling and resolving S2P Helpdesk tickets related to invoice processing
Lead and coordinates process improvements initiatives and projects with AP Supervisor and AP teams
Secure metrics and reporting system generates operational reports, analyzes, and provides input to improve process efficiency

What we offer

Guaranteed 14th month Pay
Above-market Retirement Plan Design
LinkedIn Learning Access
Established Performance Incentive Program
HMO coverage for employees on day 1
Free HMO coverage for up to 3 qualified dependents
Educational Assistance

Senior AP Specialist (Invoice to Pay Process) With European Languages

For our Client, a world-leading Nordic-based industrial company operating global...

Location

Poland , Gdańsk

Salary:

Not provided

Randstad

Expiration Date

June 30, 2026

Requirements

university degree (Bachelor or Master) in Accounting, Economics, Business Administration, or a related field
minimum 4 years of working experience in Invoice to Pay
good understanding of Invoice to Pay end-to-end process and financial accounting
experience in working with the ERP systems, preferably SAP S/4 Hana, ServiceNow or Basware
fluency in English, both written and spoken
systematic, organized, and proactive approach with numerical accuracy
strong problem-solving capabilities and a development-oriented attitude
excellent customer service skills and the ability to build collaborative relationships in a team
cultural sensitivity and the ability to work effectively in a global environment

Job Responsibility

independently managing accounting processes for the most complex entities and acting as a 'quality gatekeeper' in your area of responsibility
proactively identifying and implementing improvements, automation, and harmonization in the Invoice to Pay process to increase efficiency
participating in global development projects and optimizing End-to-End processes in cooperation with global process owners
performing system and acceptance tests during updates, data migrations, or the implementation of new financial tools
onboarding new employees, conducting process training, and supporting the development of team competencies
identifying operational risks, preparing mitigating actions, and ensuring compliance with company policies and guidelines
handling escalations (complex cases), removing process obstacles, and resolving complicated system issues
overseeing month-end closing activities (accruals, account analysis), supporting audits, and ensuring internal control compliance
building strong partnerships with purchasing, suppliers, and local business stakeholders, and monitoring payment liquidity
supporting the Team Lead in organizing teamwork, setting priorities, and achieving the department's strategic goals

What we offer

exciting opportunity to build a new GBS site in Gdansk as part of global GBS operation in a good company
collaborative, supportive and innovative atmosphere
great colleagues and a multicultural working environment
possibility to develop your professional skills with modern processes and tools
career opportunities within a global organisation
competitive pay and bonus scheme
flexible working time and hybrid working with office for purpose for 2 days a week
competitive benefit package
modern office location at Olivia Centre along the main railroad line

Fulltime

Senior AP Specialist (Invoice to Pay Process) with Korean, Japanese, Chinese

For our Client, a world-leading Nordic-based industrial company operating global...

Location

Poland , Gdańsk

Salary:

Not provided

Randstad

Expiration Date

June 30, 2026

Requirements

University degree (Bachelor or Master) in Accounting, Economics, Business Administration, or a related field
Minimum 4 years of working experience in Invoice to Pay
Good understanding of Invoice to Pay end-to-end process and financial accounting
Experience in working with the ERP systems, preferably SAP S/4 Hana, ServiceNow or Basware
Knowledge of Korean, Japanese, or Chinese at a minimum of B2 level
Fluency in English, both written and spoken
Systematic, organized, and proactive approach with numerical accuracy
Strong problem-solving capabilities and a development-oriented attitude
Excellent customer service skills and the ability to build collaborative relationships in a team
Cultural sensitivity and the ability to work effectively in a global environment

Job Responsibility

Independently managing accounting processes for the most complex entities and acting as a "quality gatekeeper" in your area of responsibility
Proactively identifying and implementing improvements, automation, and harmonization in the Invoice to Pay process to increase efficiency
Participating in global development projects and optimizing End-to-End processes in cooperation with global process owners
Performing system and acceptance tests during updates, data migrations, or the implementation of new financial tools
Onboarding new employees, conducting process training, and supporting the development of team competencies
Identifying operational risks, preparing mitigating actions, and ensuring compliance with company policies and guidelines
Handling escalations (complex cases), removing process obstacles, and resolving complicated system issues
Overseeing month-end closing activities (accruals, account analysis), supporting audits, and ensuring internal control compliance
Building strong partnerships with purchasing, suppliers, and local business stakeholders, and monitoring payment liquidity
Supporting the Team Lead in organizing teamwork, setting priorities, and achieving the department's strategic goals

What we offer

Collaborative, supportive and innovative atmosphere
Great colleagues and a multicultural working environment
Possibility to develop your professional skills with modern processes and tools
Career opportunities within a global organisation
Competitive pay and bonus scheme
Flexible working time and hybrid working with office for purpose for 2 days a week
Competitive benefit package
Modern office location at Olivia Centre along the main railroad line

Fulltime

AP Specialist (Invoice to Pay Process) with Korean, Japanese, Chinese

For our Client, a world-leading Nordic-based industrial company operating global...

Location

Poland , Gdańsk

Salary:

Not provided

Randstad

Expiration Date

June 30, 2026

Requirements

University degree (Bachelor or Master) in Accounting, Economics, Business Administration, or a related field
minimum 2 years of working experience in Invoice to Pay
understanding of Invoice to Pay end-to-end process and financial accounting
fluency in English, both written and spoken
knowledge of Korean, Japanese, or Chinese at a minimum of B2 level
self-driven and development-oriented attitude
systematic, organized, and proactive approach with numerical accuracy
problem-solving capabilities and a development-oriented attitude

Job Responsibility

Processing purchase invoices and matching them with POs, ensuring timely payments and discount utilization
acting as a "quality gatekeeper" in your area of responsibility and proactively reporting any process deviations
monitoring invoice workflow, resolving blockages, and analyzing GR/IR discrepancies
serving as a contact point for suppliers and business stakeholders regarding invoice status and payments
supporting month-end closing activities, including processing accruals and verifying account balances
participating in process improvement projects and system testing during updates or migrations
supporting audits and performing internal control checks (e.g., fraud detection reports)
actively cooperating with the team, sharing knowledge, and supporting the onboarding of new colleagues

What we offer

Exciting opportunity to build a new GBS site in Gdansk as part of global GBS operation
collaborative, supportive and innovative atmosphere
great colleagues and a multicultural working environment
possibility to develop your professional skills with modern processes and tools
career opportunities within a global organisation
competitive pay and bonus scheme
flexible working time and hybrid working with office for purpose for 2 days a week
competitive benefit package
modern office location at Olivia Centre along the main railroad line

Fulltime

Senior AP Specialist

Senior AP Specialist is responsible for timely and accurate processing of invoic...

Location

Ukraine , Kyiv

Salary:

Not provided

SC Johnson

Expiration Date

Until further notice

Requirements

Fluent Ukrainian and English required
Experience in Accounts Payable (or AR/Finance) within a multinational environment
Strong background in processing high volumes of documentation and multiple currencies
Knowledge of SAP
experience with MEDoc and Ukrainian VAT legislation
Proven ability to meet deadlines with accuracy and attention to detail
Strong communication and collaboration skills
Proficient IT skills, including intermediate MS Excel
Ability to manage multiple priorities in a fast‑paced, changing environment
Strong numeracy skills

Job Responsibility

Validate, process, and post Intercompany and third‑party invoices
Follow up blocked invoices to drive resolution
Understands Procure to Pay process (P2P)
Perform AP reconciliations, vendor statement reconciliations, and aging balance reviews
Process vendor queries and provide high‑quality support to internal stakeholders
Manage acts and delivery notes, ensuring completeness and compliance
Monitor receipt of physical originals and postal documentation
Detect missing delivery proofs and identify SCJ self‑pickup of goods
Validate marketing service documentation, including photos and manager approvals
Verify VAT invoice accuracy (dates, sums, numbering, source documents)

What we offer

Excellent opportunity for career development and progression
Highly collaborative work environment
Autonomous and flexible working culture

Fulltime

Senior Accounts Payable Specialist

Senior AP Specialist is responsible for timely and accurate processing of invoic...

Location

Ukraine , Kyiv

Salary:

Not provided

SC Johnson

Expiration Date

Until further notice

Requirements

Fluent Ukrainian and English required
Experience in Accounts Payable (or AR/Finance) within a multinational environment
Strong background in processing high volumes of documentation and multiple currencies
Knowledge of SAP
experience with MEDoc and Ukrainian VAT legislation
Proven ability to meet deadlines with accuracy and attention to detail
Strong communication and collaboration skills
Proficient IT skills, including intermediate MS Excel
Ability to manage multiple priorities in a fast‑paced, changing environment
Strong numeracy skills

Job Responsibility

Validate, process, and post Intercompany and third‑party invoices
Follow up blocked invoices to drive resolution
Understands Procure to Pay process (P2P)
Perform AP reconciliations, vendor statement reconciliations, and aging balance reviews
Process vendor queries and provide high‑quality support to internal stakeholders
Manage acts and delivery notes, ensuring completeness and compliance
Monitor receipt of physical originals and postal documentation
Detect missing delivery proofs and identify SCJ self‑pickup of goods
Validate marketing service documentation, including photos and manager approvals
Verify VAT invoice accuracy (dates, sums, numbering, source documents)

What we offer

Excellent opportunity for career development and progression
Highly collaborative work environment
Autonomous and flexible working culture
Recognized and rewarded

Fulltime

Senior Accounts Payable Specialist

Virta Health is on a mission to reverse metabolic disease in one billion people....

Location

United States

Salary:

50861.00 - 58127.00 USD / Year

Virta Health

Expiration Date

Until further notice

Requirements

4+ years of progressive Accounts Payable experience, including ownership of core AP workflows
Demonstrated experience with full-cycle invoice processing, PO matching, payment execution, and issue resolution
Experience managing or owning employee expense reimbursements and corporate credit card programs
Strong understanding of internal controls, approval hierarchies, and AP best practices
Proven ability to work independently, exercise sound judgment, and resolve ambiguous issues
Experience contributing to process improvements, system enhancements, or documentation (SOPs)
Proficiency in Microsoft Excel and Word and Google Workspace (Sheets, Docs, Slides, Gmail)
Experience using accounting and AP systems such as NetSuite, Airbase, or similar platforms
Strong organizational and prioritization skills in a high-volume, deadline-driven environment
Excellent communication and interpersonal skills, including comfort interacting with cross-functional teams

Job Responsibility

Own full-cycle invoice processing, including accurate GL and department coding, PO matching, approvals, and issue resolution (approximately 300-400 invoices per month [subject to increase as the company grows])
Serve as the primary owner of the AP inbox, managing vendor and internal inquiries promptly and professionally and escalating issues appropriately
Own and execute the weekly vendor payment run, ensuring accuracy, timeliness, and adherence to controls
Maintain responsibility for bank portal activities (positive pay and other monitoring, statement retrieval, wire set-ups and transfers, etc)
Perform month-end close duties with minimal oversight including managing invoice accrual workflows and account reconciliations
Assist in the preparation and distribution of annual 1099s, ensuring compliance and accuracy
Support AP Specialist with new vendor onboarding, credit card transactions workflows, and expense report approvals, as needed
Assist in maintaining AP SOPs, ensuring documentation stays current as processes evolve
Act as a point of escalation and informal mentor to the AP Specialist
Identify, recommend, and implement process improvements to enhance efficiency and scalability

What we offer

Offers Equity

Fulltime

Ap specialist (invoice to pay process)

Randstad

Location:
Poland , Gdańsk

Category:
-

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 25, 2026

Expiration:
May 31, 2026

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