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AP/Office Manager

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Robert Half

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Location:
United States , Eden Prairie

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

We are looking for a dependable AP/Office Manager to support daily operations for a busy flight school. This position combines accounts payable coordination, front office administration, and exam support, making it a great fit for someone who enjoys variety and takes pride in keeping things organized. The ideal candidate brings a welcoming presence to the workplace, communicates clearly with students and visitors, and handles administrative details with accuracy and care.

Job Responsibility:

  • Manage incoming invoices, confirm billing details, assign proper coding, and coordinate timely payment processing through QuickBooks Online
  • Maintain orderly accounts payable files and supporting records to ensure documentation is accurate, accessible, and up to date
  • Oversee front desk activity by greeting students, customers, and guests while creating a welcoming and friendly first impression
  • Provide day-to-day office coordination, including administrative support and general operational assistance to help the workplace run efficiently
  • Administer student testing sessions by following established procedures, preparing the testing area, and monitoring exams appropriately
  • Assist test takers with arrival procedures, scheduling logistics, and general questions to support a smooth exam experience
  • Respond to customer inquiries with a helpful, consultative approach that focuses on understanding needs and offering clear guidance
  • Contribute to additional accounting or office-related tasks as priorities change and business needs develop

Requirements:

  • Experience supporting accounts payable functions and general office administration
  • Working knowledge of QuickBooks Online for invoice handling and payment-related tasks
  • Strong customer service skills with the ability to interact effectively throughout the day in a front desk setting
  • Clear verbal and written communication skills, along with strong listening ability
  • High level of organization and attention to detail when managing multiple responsibilities
  • Dependable work habits and comfort with a fully onsite position
  • Detail-oriented, approachable demeanor and a service-oriented mindset
What we offer:
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
  • Free online training
  • Competitive compensation

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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