AP / Expense Report Specialist Job at Robert Half (Sarasota, Florida)

AP Specialist

Exciting opportunity to join a growing publicly traded biotech company seeking a...

Location

United States , Newark

Salary:

90000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 4 plus years of full cycle AP processing experience
Experience with high volume AP invoices
Biotech industry experience a plus but not required
Proficient in Coupa system, NetSuite experience preferred
Strong communication skills

Job Responsibility

Verify and process vendor invoices in a precise and timely manner
Maintain a large number of vendor accounts while adhering to company policies and procedures
Collaborate with vendors and internal teams to resolve discrepancies swiftly
Perform 3-way and 2-way matching of invoices to purchase orders
Reconcile vendor statements and work with the Purchasing team to resolve discrepancies
Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses
Participate in system enhancements and upgrades in collaboration with Financial Systems team
Provide excellent customer service to all stakeholders, including vendors, management, and colleagues
Perform special projects and other ad-hoc duties as needed

What we offer

Bonus
Equity
Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

AP Specialist

Archer is an aerospace company based in San Jose, California building an all-ele...

Location

United States , San Jose

Salary:

75000.00 - 80000.00 USD / Year

Archer Aviation

Expiration Date

Until further notice

Requirements

2+ years of accounts payable with general accounting experience
Understanding of tax (sales, use tax)
Experience working in an early-stage or high-growth company, where team resources are limited, and processes and systems are not yet fully established
Working knowledge of SAP
Strong knowledge of Microsoft Excel and/Or Google Sheets required
Exposure to international payments and multicurrency transactions
Strong attention to detail and ability to resolve complex situations independently and escalate appropriately
Good communication skills
Assist with other projects as needed
Experience with invoice automation tools or expense management systems

Job Responsibility

3-way and 2-way match invoice entry
Monitor invoice aging and ensure suppliers are paid on time
Handling purchase orders and goods receipt discrepancies
Support our subsidiaries
Efficiently handle the end-to-end process of expense reports, ensuring accuracy and compliance with company policies
Work with various departments to resolve questions or issues in the invoice process
Reconcile AP statements and resolve vendor discrepancies
Comfortable working independently and with the team in a fast-paced and high-volume environment
Help improve systems and processes to create more structure
Supplier onboarding and approval

Fulltime

Accounts Payable Specialist

The responsibilities of the position include all aspects of accounts payable pro...

Location

United States , Dover

Salary:

55000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

3 years accounts payable or general accounting experience
knowledge of accounts payable and general accounting procedures and best practices
knowledge of relevant accounting and office software
proficient in data entry and management

Job Responsibility

Maintain vendor files
review, sort and route incoming vendor invoices for approval
perform 3-way matching of invoices, PO’s and receiving documentation as appropriate
process and post invoices to the vendor ledgers
review and process check requests and expense reports
research and resolve invoice discrepancies and issues as needed
ensure complete documentation and appropriate approvals are obtained for all payables
cross-check payables against other accounting documentation as needed
generate draft journal entries to record intercompany transactions and related activity for review
communicate regularly with Purchasing and other employees, supervisors/managers

What we offer

medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan

Fulltime

Manager, Accounts Payable

As the Manager, Accounts Payable, you will oversee and optimize PagerDuty’s glob...

Location

Portugal , Lisbon

Salary:

Not provided

PagerDuty

Expiration Date

Until further notice

Requirements

4+ years’ experience successfully owning the end-to-end completion of full cycle accounts payable and expense reporting or relevant experience
demonstrated success working cross-functionally and supporting business stakeholders
ability to communicate clearly and professionally to all levels of the company and external suppliers
bachelor’s Degree in Business, Finance, Supply Chain, or related field, or equivalent experience (preferred)
1+ years’ of experience successfully managing a team (preferred)
working knowledge of AP systems such as Coupa and NetSuite, Full Cycle Accounts Payable, and Generally Accepted Accounting Principles (preferred)
proficiency in G-Suite, MS Excel, Word, PowerPoint, and AP analytics tools (preferred)
experience in the tech or comparable industry with the ability to operate in a fast-paced environment (preferred).

Job Responsibility

oversee the full accounts payable cycle, including invoice processing, expense reporting, credit cards, payments, reconciliations, and SOX controls
manage, mentor, and develop AP specialists
set priorities, provide guidance, and foster a culture of accountability and continuous improvement
perform AP tasks such as invoice review, payment processing, reconciliations, supplier onboarding, and responding to inquiries
own and continuously improve AP procedures and systems
track and report on AP KPIs
own the month-end close process for AP
act as the control owner for SOX
ensure timely and accurate tax filings on form 1099
act as a key liaison between internal business partners and suppliers

What we offer

competitive salary
comprehensive benefits package
flexible work arrangements
company equity
ESPP (Employee Stock Purchase Program)
retirement or pension plan
generous paid vacation time
paid holidays and sick leave
Dutonian Wellness Days & HibernationDuty - companywide paid days off in addition to PTO
paid parental leave

Fulltime

AP Specialist

We are looking for a detail-oriented AP Specialist to join our team in Sarasota,...

Location

United States , Sarasota, Florida

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of experience in accounts payable or similar financial roles
Proficiency in processing expense reports and working with financial systems
Familiarity with Oracle-based software or similar platforms is highly preferred
Strong skills in Excel and Word to manage and track financial data
Ability to work efficiently in a high-volume, fast-paced environment
Excellent communication skills for effective collaboration with internal teams
Keen attention to detail to ensure accuracy and compliance
Comfortable working with digital systems and adapting to technology-focused workflows

Job Responsibility

Validate and verify the accuracy of vendor invoices
Properly enter invoices into the financial system with correct G/L account coding
Research and identify invoice variances and follow up to resolve discrepancies
Process and audit employee expense reports within the financial system
Review expense reports for compliance with company policies
Assemble invoices with required supporting documentation
Maintain organized and accurate vendor and invoicing files
Provide departmental support, including mailings, printing, postage, and handling

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Accountant - Accounts Payable & Controls Specialist

We are looking for a proactive and detail-oriented Accountant - Accounts Payable...

Location

Canada

Salary:

56000.00 - 70000.00 CAD / Year

Bird Canada

Expiration Date

Until further notice

Requirements

4–7 years of experience in Accounts Payable, AP Operations, or related roles
Strong understanding of AP controls, vendor reconciliations, and payment processes
Experience working with ERP systems
Experience with expense management and corporate credit card platforms
High attention to detail and strong analytical skills
Ability to work independently in a fully remote environment
Strong sense of ownership and accountability
Excellent communication skills in English

Job Responsibility

Support and oversee weekly payment runs
Act as escalation point for payment inquiries and vendor issues
Reconcile vendor balances and resolve discrepancies
Own and monitor the Company’s Top vendors, performing monthly reviews, variance analysis, and balance adjustments when required
Manage vendor credits, refunds, and prepayments
Review and monitor invoice coding to ensure accuracy and consistency across GL accounts, departments, markets, amortization schedules, and periods
Partner with Accounting to design and implement a consistent invoice coding process
Identify and correct miscoding, working closely with Accounting
Proactively flag recurring coding issues and drive standardization and control improvements
Own AP ledger, AP reconciliations, corporate credit cards, and expense report accounts

What we offer

Plenty of time off to relax and recharge, plus a wellness resource to help you wind down
A work-from-home stipend
An employer-paid healthcare package
Bird ride credits

Fulltime

Senior Accounts Payable Specialist

Virta Health is on a mission to reverse metabolic disease in one billion people....

Location

United States

Salary:

50861.00 - 58127.00 USD / Year

Virta Health

Expiration Date

Until further notice

Requirements

4+ years of progressive Accounts Payable experience, including ownership of core AP workflows
Demonstrated experience with full-cycle invoice processing, PO matching, payment execution, and issue resolution
Experience managing or owning employee expense reimbursements and corporate credit card programs
Strong understanding of internal controls, approval hierarchies, and AP best practices
Proven ability to work independently, exercise sound judgment, and resolve ambiguous issues
Experience contributing to process improvements, system enhancements, or documentation (SOPs)
Proficiency in Microsoft Excel and Word and Google Workspace (Sheets, Docs, Slides, Gmail)
Experience using accounting and AP systems such as NetSuite, Airbase, or similar platforms
Strong organizational and prioritization skills in a high-volume, deadline-driven environment
Excellent communication and interpersonal skills, including comfort interacting with cross-functional teams

Job Responsibility

Own full-cycle invoice processing, including accurate GL and department coding, PO matching, approvals, and issue resolution (approximately 300-400 invoices per month [subject to increase as the company grows])
Serve as the primary owner of the AP inbox, managing vendor and internal inquiries promptly and professionally and escalating issues appropriately
Own and execute the weekly vendor payment run, ensuring accuracy, timeliness, and adherence to controls
Maintain responsibility for bank portal activities (positive pay and other monitoring, statement retrieval, wire set-ups and transfers, etc)
Perform month-end close duties with minimal oversight including managing invoice accrual workflows and account reconciliations
Assist in the preparation and distribution of annual 1099s, ensuring compliance and accuracy
Support AP Specialist with new vendor onboarding, credit card transactions workflows, and expense report approvals, as needed
Assist in maintaining AP SOPs, ensuring documentation stays current as processes evolve
Act as a point of escalation and informal mentor to the AP Specialist
Identify, recommend, and implement process improvements to enhance efficiency and scalability

What we offer

Offers Equity

Fulltime

Accounts Payable Specialist

We are offering an exciting opportunity in Wilmington, Delaware, for an Accounts...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience as an Accounts Payable Specialist or in a similar role
Proficient in Accounting Software Systems
Comprehensive knowledge of Accounting Functions and Accounts Payable (AP)
Experience with Check Processing and spotting Discrepancies
Familiarity with Payable Invoices and Weekly Account Payable
Skilled in 3 Way Matching and Form 1099 procedures
Capable of handling Expense Reporting, Expense Accruals, and Monthly Accruals
Proficiency in entering Vendor Invoices
Experience in handling Deposits
Ability to Code Invoices and perform Coding Invoices tasks

Job Responsibility

Accurately and efficiently process customer credit applications
Maintain and manage vendor files with precision
Handle incoming vendor invoices: sort, route for approval, and perform 3-way matching with invoices, PO’s, and receiving documentation
Post invoices to vendor ledgers and process check requests and expense reports
Investigate and resolve any invoice discrepancies and issues that may arise
Ensure all payable transactions have complete documentation and appropriate approvals
Cross-check payables against other accounting documentation as required
Generate draft journal entries for intercompany transactions and related activity for review
Regularly communicate with Purchasing and other team members and managers
Track payable activities, reconcile accounts payable transactions, and other accounts as assigned

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training
competitive compensation

Fulltime

AP / Expense Report Specialist

Robert Half

Location:
United States , Sarasota, Florida

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 07, 2026

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Job Description:

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