AP / Expense Report Specialist Job at Robert Half (Sarasota, Florida)

AP Specialist

We’ve partnered with a growing manufacturing company to add an Accounts Payable ...

Location

United States , Torrance

Salary:

18.00 - 24.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent hands-on experience
At least 1 year of accounts payable experience in a high-volume setting
Proficient in Microsoft Excel
Experience working in a manufacturing environment is a plus
Familiarity with NetSuite and Salesforce preferred
Experience with QuickBooks (Desktop and/or Online)
Experience with Navan (travel, expense, and corporate card platform) is a plus
Proficiency in Microsoft Office Suite

Job Responsibility

Support the Accounts Payable Supervisor in managing the weekly vendor payment process
Partner with procurement teams and vendors to address AP-related questions, investigate invoice discrepancies, and resolve issues efficiently
Handle the full accounts payable cycle, including three-way matching and entering invoices into systems such as QuickBooks or NetSuite
Review and match purchase orders with corresponding invoices for accuracy
Maintain organized records and filing systems for financial and corporate documents
Perform bank reconciliations across multiple entities
Oversee company purchasing activities and manage travel & expense processes through the Navan platform
Assist the Finance and Accounting team with reporting, audits, and other ad hoc projects
Take on additional responsibilities as needed

What we offer

Medical
Dental
401(k)
Direct deposit
Commuter benefits

Fulltime

Ap Specialist

We are looking for a skilled AP Specialist in the Norfolk, VA area. This person ...

Location

United States , Norfolk

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Working knowledge of Accounts Payable
Able to meet deadlines in a high volume environment
Minimum of 3 years of relevant accounts payable or related accounting experience required
Communicate effectively with internal stakeholders in both written and verbal formats
Manage daily workload and prioritize tasks independently

Job Responsibility

Understand and follow timelines to ensure timely accounts payable processing
Prepare invoices, expense vouchers, and other payment documentation for scheduled payment cycles
Maintain accurate files and accounting records
Review accounts payable reports and respond to issues or questions as needed
Process invoices, vouchers, and employee expense reimbursements
Identify and escalate discrepancies or processing issues when appropriate
Work with internal departments to obtain supporting documentation and resolve invoice or purchase order discrepancies
Research issues in internal systems before escalating concerns
Perform other related duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Payroll & AP Specialist

We are seeking a detail-oriented Payroll & AP Specialist to join our finance tea...

Location

Israel , Tel Aviv

Salary:

Not provided

Island

Expiration Date

Until further notice

Requirements

Certified Payroll Controller – mandatory
Certified Bookkeeper (Level 1+2) – mandatory
Minimum 7 years of payroll and AP bookkeeping experience – mandatory
Experience in working with NetSuite – mandatory
Fluent English

Job Responsibility

Full Cycle Payroll: Manage end-to-end payroll processes for local employees in collaboration with external payroll provider, including monthly payroll processing, employee onboarding to offboarding, statutory and pensions reporting and payments
Payroll Operations: Collect, validate and prepare all payroll inputs, from multiple sources, to be shared with the payroll provider. Reconcile payroll data, review and approve provider output to ensure correct processing of the payroll, while supporting payroll accruals and account reconciliations
Benefits Administration: Act as the main point of contact for all pension providers and related processes. Monitor vacation, sick leave balances, and handle Miluim-related settlements and claims
Payroll Support and Compliance: Act as the main point of reference in payroll related questions, while ensuring compliance with local labor laws, tax regulations, and social benefits requirements
Accounts Payable: Full responsibility for managing local credit cards, employee reimbursements and travel expenses processes, transactions and reconciliations, including maintenance of approval flows, data integrity and communication with all relevant stakeholders
Financial Reporting: Take part in month-end, quarter-end, and year-end closing procedures, including reconciliation of credits cards, employee reimbursements and balance sheet reconciliations
Process Improvement: Continuously identify and implement improvements to payroll and AP processes and systems to enhance efficiency and accuracy
Ad-hoc Projects: Participate in various projects and provide financial analysis as required

Fulltime

AP Specialist

Specialty company located in the Plymouth Meeting, PA area is looking to hire an...

Location

United States , Conshohocken, PA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting or Finance
2+ years of Accounts Payable (AP) experience
Intercompany transactions experience
Experience with Microsoft Dynamics preferred
Strong communication skills
Excellent organizational and time management skills

Job Responsibility

Oversee full accounts payable cycle
Code invoices and match purchases
Process 1099 Forms
Resolve invoice discrepancies
Process expense reimbursements
Month-End/Year-End Close
Prepare financial reports and statements
Assist with AP benefits administration activities
General Ledger processing
Perform accounting research

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

AP Specialist

Join our Full-Time Engagement Professionals (FTEP) team as an AP Specialist! As ...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years AP experience (multi-client or project-based work is a plus)
Strong attention to detail and analytical skills
Solid understanding of accounting principles
Proficiency in accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks)
Excellent communication and problem-solving abilities

Job Responsibility

Manage end-to-end AP processes (invoice coding, matching PO, vendor payments, reconciliations)
Ensure accuracy and timeliness of payments and expense reports
Respond to vendor inquiries and resolve discrepancies
Assist with month-end close and audit requests
Maintain organized records and support compliance initiatives

What we offer

Competitive salary and benefits package
Access to diverse and challenging assignments across industries
Opportunities for ongoing training and career growth
A supportive, collaborative team environment
Ability to re-engage with clients for future projects, ensuring continuity of talent
medical, vision, dental, life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time
paid holidays
Choice Time Off (CTO)

Fulltime

AP Specialist

We are looking for a detail-oriented AP Specialist to join our team in Sarasota,...

Location

United States , Sarasota, Florida

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of experience in accounts payable or similar financial roles
Proficiency in processing expense reports and working with financial systems
Familiarity with Oracle-based software or similar platforms is highly preferred
Strong skills in Excel and Word to manage and track financial data
Ability to work efficiently in a high-volume, fast-paced environment
Excellent communication skills for effective collaboration with internal teams
Keen attention to detail to ensure accuracy and compliance
Comfortable working with digital systems and adapting to technology-focused workflows

Job Responsibility

Validate and verify the accuracy of vendor invoices
Properly enter invoices into the financial system with correct G/L account coding
Research and identify invoice variances and follow up to resolve discrepancies
Process and audit employee expense reports within the financial system
Review expense reports for compliance with company policies
Assemble invoices with required supporting documentation
Maintain organized and accurate vendor and invoicing files
Provide departmental support, including mailings, printing, postage, and handling

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

AP Specialist

Archer is an aerospace company based in San Jose, California building an all-ele...

Location

United States , San Jose

Salary:

75000.00 - 80000.00 USD / Year

Archer Aviation

Expiration Date

Until further notice

Requirements

2+ years of accounts payable with general accounting experience
Understanding of tax (sales, use tax)
Experience working in an early-stage or high-growth company, where team resources are limited, and processes and systems are not yet fully established
Working knowledge of SAP
Strong knowledge of Microsoft Excel and/Or Google Sheets required
Exposure to international payments and multicurrency transactions
Strong attention to detail and ability to resolve complex situations independently and escalate appropriately
Good communication skills
Assist with other projects as needed
Experience with invoice automation tools or expense management systems

Job Responsibility

3-way and 2-way match invoice entry
Monitor invoice aging and ensure suppliers are paid on time
Handling purchase orders and goods receipt discrepancies
Support our subsidiaries
Efficiently handle the end-to-end process of expense reports, ensuring accuracy and compliance with company policies
Work with various departments to resolve questions or issues in the invoice process
Reconcile AP statements and resolve vendor discrepancies
Comfortable working independently and with the team in a fast-paced and high-volume environment
Help improve systems and processes to create more structure
Supplier onboarding and approval

Fulltime

Ap specialist

Our client is looking for an experienced and self-motivated Accounts Payable spe...

Location

United States , Austin

Salary:

24.00 - 28.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

At least three (3) years of experience in Accounts Payable required
Experience with fast-growing multi-site organization - preferred
Experience with account coding
Firm grasp of credit card charges and payment processing

Job Responsibility

Ensuring invoices are recorded, allocated, and coded correctly in accordance with our policies and procedures
Process and review employee expense reports ensuring expenses are within policy limits and submitted timely
Ensuring accurate and on time payments of bills and other items with adherence to departmental procedures
Review and reconcile invoice discrepancies and vendor accounts
Reconciliation of AP subledger detail to G/L accounts
Handling of internal and external inquiries concerning payment and account status
Management of accounts payable files and records
Develops and coordinates training for all departments on travel, AP, travel card, and Concur, including applicable policies and procedures
Ownership of escalations and other rushed items
Working closely with Corporate Accounting and Finance teams with ad-hoc analysis or other projects as needed

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Fulltime

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AP / Expense Report Specialist

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