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AP Clerk/Filing Clerk

United States, Sarasota · Job Posted June 29, 2026
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Job Description

We are looking for a detail-oriented AP Clerk/Filing Clerk to join our team in Sarasota, Florida on a contract basis with the potential for a permanent position. This role focuses on supporting accounts payable operations through accurate invoice processing, expense review, and organized document management. The ideal candidate brings strong attention to detail, solid administrative skills, and the ability to work efficiently with financial records and supporting documentation.

Job Responsibility

  • Review incoming vendor invoices for completeness, accuracy, and appropriate billing details before processing
  • Enter payable transactions into the accounting system and assign the correct general ledger coding
  • Investigate pricing, quantity, or documentation discrepancies and coordinate follow-up to support timely resolution
  • Examine employee expense submissions, verify receipts and policy alignment, and process approved reports in the financial system
  • Prepare invoice packets by collecting and attaching required backup materials for audit and payment purposes
  • Maintain orderly vendor records and invoice files to support accurate tracking and document retrieval
  • Assist the department with administrative tasks such as preparing mailings, printing materials, and handling postage-related needs

Requirements

  • At least 1 year of experience in accounts payable, invoice processing, or a related accounting support role
  • Working knowledge of employee expense report review and reimbursement processing
  • Proficiency in Microsoft Excel and Microsoft Word for recordkeeping, data entry, and document preparation
  • Ability to identify discrepancies, perform basic research, and follow through on issue resolution
  • Strong organizational skills with the ability to manage filing systems and supporting documentation accurately
  • High level of attention to detail and accuracy when working with financial information
  • Effective communication skills and the ability to support daily administrative and departmental tasks

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan

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