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We are looking for a detail-oriented AP Clerk/Filing Clerk to join our team in Sarasota, Florida on a contract basis with the potential for a permanent position. This role focuses on supporting accounts payable operations through accurate invoice processing, expense review, and organized document management. The ideal candidate brings strong attention to detail, solid administrative skills, and the ability to work efficiently with financial records and supporting documentation.
Job Responsibility
Review incoming vendor invoices for completeness, accuracy, and appropriate billing details before processing
Enter payable transactions into the accounting system and assign the correct general ledger coding
Investigate pricing, quantity, or documentation discrepancies and coordinate follow-up to support timely resolution
Examine employee expense submissions, verify receipts and policy alignment, and process approved reports in the financial system
Prepare invoice packets by collecting and attaching required backup materials for audit and payment purposes
Maintain orderly vendor records and invoice files to support accurate tracking and document retrieval
Assist the department with administrative tasks such as preparing mailings, printing materials, and handling postage-related needs
Requirements
At least 1 year of experience in accounts payable, invoice processing, or a related accounting support role
Working knowledge of employee expense report review and reimbursement processing
Proficiency in Microsoft Excel and Microsoft Word for recordkeeping, data entry, and document preparation
Ability to identify discrepancies, perform basic research, and follow through on issue resolution
Strong organizational skills with the ability to manage filing systems and supporting documentation accurately
High level of attention to detail and accuracy when working with financial information
Effective communication skills and the ability to support daily administrative and departmental tasks