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Robert Half Logo Robert Half · IT - Administration

AP Clerk/Filing Clerk

United States, Sarasota · Job Posted May 11, 2026
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Job Description

We are looking for a detail-oriented AP Clerk/Filing Clerk to support accounts payable operations and document management in Sarasota, Florida. This contract opportunity has the potential to become permanent and is ideal for someone with at least 1 year of experience who can handle invoice processing, expense review, and administrative support with accuracy and efficiency. The person in this role will help keep financial records organized, ensure timely entry of transactions, and assist the department with day-to-day clerical tasks.

Job Responsibility

  • Review vendor bills for completeness and accuracy before processing them for payment
  • Enter invoice details into the accounting system and assign the appropriate general ledger coding
  • Investigate pricing, quantity, or documentation differences and coordinate follow-up to resolve outstanding issues
  • Process employee expense submissions and verify that reimbursements are entered correctly in the financial system
  • Examine expense reports to confirm they align with company guidelines and supporting policies
  • Compile invoices with backup materials to ensure records are complete and ready for audit or approval
  • Maintain orderly vendor files and invoicing records so documents can be retrieved quickly and accurately
  • Provide administrative assistance to the department through tasks such as printing, mail preparation, postage handling, and related office support

Requirements

  • At least 1 year of experience in accounts payable, invoice processing, or a related clerical accounting role
  • Working knowledge of employee expense report review and payment support procedures
  • Proficiency in Microsoft Excel and Microsoft Word for tracking, documentation, and daily reporting tasks
  • Familiarity with general ledger coding and accurate data entry within financial systems
  • Strong attention to detail with the ability to identify discrepancies and follow through on resolution
  • Effective organizational skills for maintaining structured files and supporting documentation
  • Ability to manage multiple priorities while meeting deadlines in a fast-paced office environment

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
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