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Robert Half Logo Robert Half · Finance

AP / AR Specialist

United States, St. Helena · Job Posted June 29, 2026
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Job Description

We are looking for an AP / AR specialist to join a winery in California on a contract assignment. This onsite role will support daily payables and receivables activities in a fast-moving accounting environment and is well suited for someone who can become productive quickly. The position focuses heavily on invoice processing, vendor coordination, receivables tracking, and accurate financial recordkeeping while partnering closely with internal teams.

Job Responsibility

  • Oversee the daily intake of invoices, review submitted documents for completeness, and enter payable transactions accurately into the accounting system
  • Apply correct coding to invoices, identify duplicate or incomplete submissions, and resolve discrepancies before routing items for approval
  • Manage approval workflows from initial submission through final release status, following up with stakeholders to keep processing on schedule
  • Support vendor administration by creating new supplier records, updating existing information, and responding to routine payment-related questions
  • Maintain accounts receivable records for wholesale distribution customers and monitor open balances to support timely collections
  • Work with internal business partners to reconcile receivable activity, investigate variances, and prepare accurate tracking reports
  • Review depletion allowance claims, confirm supporting distributor documentation, and process credit memos in accordance with established requirements
  • Contribute to accounting continuity by using Business Central and Contignia effectively and helping keep transactions organized in a lean team setting

Requirements

  • Hands-on experience in accounts payable and accounts receivable, preferably in a high-volume accounting environment
  • Demonstrated ability to code invoices, process payables accurately, and support check run or payment cycle activities
  • Familiarity with ERP or accounting platforms such as Microsoft Dynamics Business Central or comparable systems
  • Strong attention to detail with the ability to identify errors, duplicate invoices, and missing documentation
  • Comfortable working independently while maintaining clear communication with vendors and internal stakeholders
  • Organized approach to managing multiple priorities in a fast-paced onsite office environment
  • Proficiency in invoice processing, account reconciliation, and maintaining accurate financial records

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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