AP/AR Specialist Job at Robert Half (Seattle)

Ap/Ar Specialist

The AP/AR Specialist is responsible for managing day-to-day accounts payable and...

Location

United States , Lawrenceville

Salary:

65000.00 - 70000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
2+ years of experience in AP, AR, or purchasing/procurement
Experience with ERP/accounting systems (NetSuite)
Proficiency in Microsoft Excel (VLOOKUP, pivot tables preferred)
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

Process high-volume vendor invoices, ensuring accuracy and proper coding to the general ledger
Perform 2-way and 3-way invoice matching (PO, invoice, receipt)
Schedule and process weekly payment runs (check, ACH, wire)
Maintain vendor records and respond to vendor inquiries
Monitor aging reports and resolve discrepancies or payment issues
Assist with month-end close, including AP accruals and reconciliations
Generate and issue customer invoices in a timely manner
Post cash receipts (checks, ACH, credit card) and apply payments accurately
Monitor AR aging and follow up on outstanding balances
Conduct collections efforts and maintain customer communication

Fulltime

AP/AR Specialist

Location

United States , Southfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience handling accounts payable, accounts receivable, or a blended AP/AR role
Associate degree in Accounting, Finance, Business, or a related discipline is preferred
Proficiency in Microsoft Excel with the ability to work efficiently with financial data and reports
Experience with accounting software, including Microsoft Dynamics or similar ERP systems, is preferred
Strong attention to detail and the ability to maintain accurate financial and account records
Proven ability to balance multiple tasks and adapt quickly in a fast-paced, high-volume setting
Effective communication and problem-solving skills for working with vendors, customers, and cross-functional teams
Detail-oriented, team-focused approach with a positive attitude and solid organizational skills

Job Responsibility

Manage incoming vendor invoices by reviewing details for accuracy, assigning proper coding, and entering transactions into the accounting system
Coordinate payment activity for outstanding obligations through approved methods such as electronic payments and check processing while meeting established deadlines
Keep supplier account records organized and current, ensuring documentation aligns with company standards and audit readiness expectations
Compare vendor statements against internal records, investigate variances, and work with appropriate contacts to correct discrepancies promptly
Support receivables processes by preparing customer invoices, recording billing activity, and posting incoming payments accurately
Communicate with customers, vendors, and internal departments to address invoice questions, payment concerns, and account issues professionally
Assist with intercompany transaction processing and related entries within financial systems, including platforms such as Microsoft Dynamics 365 and Exflow
Help maintain accurate financial records by reconciling account activity and identifying items that require follow-up or resolution

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

AP/AR Specialist

We are looking for an AP/AR Specialist to support day-to-day accounting operatio...

Location

United States , Chula Vista

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable, accounts receivable, or a combination of both
Hands-on experience with accounting software, including required experience with company ERP systems
SAP Business One experience is strongly preferred
Bilingual communication skills in English and Spanish, with the ability to interact effectively with customers and vendors
Background in industries such as irrigation distribution, landscape supply, industrial supply, logistics, manufacturing, construction supply, or waterworks is highly preferred
Familiarity with distribution or inventory accounting, freight reconciliation, contractor account support, or project-based billing is preferred
Strong Microsoft Excel skills and overall computer proficiency for managing records, reports, and daily accounting workflows
Excellent attention to detail, organization, and the ability to manage multiple priorities in a fast-paced environment
Strong customer service and communication skills, with the ability to maintain accurate financial records and support account documentation

Job Responsibility

Oversee invoice processing for accounts payable, verify vendor statements, and reconcile payments to ensure obligations are recorded and settled accurately
Administer accounts receivable tasks such as customer billing, payment posting, collections outreach, cash application, and review of past-due balances
Work with contractors and customers to address outstanding balances, answer payment-related questions, and support timely resolution of account discrepancies
Provide accounting support for project-driven billing, inventory activity, and other distribution-related financial transactions
Partner with Sales, Operations, Warehouse, Logistics, and Purchasing teams to resolve questions involving invoices, freight expenses, and payment status
Examine purchase orders, transportation charges, landed cost details, and shipping documents to confirm financial accuracy and proper supporting documentation
Assist with customer credit monitoring, account reconciliation, and follow-up on holds or exceptions that may affect order processing
Maintain organized and accurate financial records within company accounting platforms and contribute to month-end reporting and general administrative support
Respond to vendor and customer inquiries in a thorough and attentive manner in both English and Spanish while delivering strong service and clear communication

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan

AP/AR Specialist

We are looking for an AP/AR Specialist to support core financial operations in S...

Location

United States , Seattle

Salary:

25.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounts payable and accounts receivable functions in a detail-focused accounting or finance environment
Proficiency in invoice coding, invoice processing, and executing check or payment runs with strong accuracy
Knowledge of commission processing and the ability to validate calculations using business and sales data
Familiarity with procurement activities and an understanding of financial controls related to purchasing processes
Working knowledge of US GAAP and experience supporting audit activities and compliance needs
Strong reconciliation skills, including month-end account balancing and investigation of variances
Ability to analyze financial data, improve processes, and contribute to cash forecasting and related reporting

Job Responsibility

Manage daily accounts payable and accounts receivable activities to ensure timely, accurate processing and alignment with company standards
Review, code, and process invoices, prepare payment runs, and help maintain organized financial records across transactions
Calculate and administer commission payments using sales and operational data, verifying results for completeness and accuracy
Coordinate testing and validation for updates affecting payables, receivables, and commission-related workflows to reduce errors and maintain continuity
Evaluate financial and operational data trends to provide insights that support planning, reporting, and business decisions
Drive the development and rollout of procurement practices, helping establish consistent controls and efficient purchasing processes
Work with cross-functional partners to identify workflow gaps, improve procedures, and strengthen data quality across accounting operations
Complete monthly reconciliations, contribute to cash forecasting activities, and assist with audit support and compliance requirements

What we offer

Medical/Dental/Vision - 100% paid by employer for employee
401k with match
4 weeks PTO
9 paid holidays
5-week sabbatical after 5 years of employment

Fulltime

Ap/Ar Specialist

We are looking for an AP/AR Specialist to join a membership-focused organization...

Location

United States , San Rafael

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in accounts payable, accounts receivable, and general accounting support
Background working in high-volume transactional environments with consistent attention to detail
Ability to perform billing, data entry, and account reconciliation accurately and efficiently
Familiarity with complex accounting activity involving multiple transaction types or revenue channels
Strong organizational skills with the ability to manage competing deadlines and shifting priorities
Clear communication skills and professionalism when interacting with internal stakeholders, members, or vendors
Ability to work independently, make practical decisions, and respond effectively to time-sensitive needs

Job Responsibility

Enter and update large volumes of financial data with a high degree of accuracy across core accounting records
Process invoices, payments, cash receipts, and billing activity to support both accounts payable and accounts receivable functions
Reconcile account balances and review transactions to help maintain reliable financial reporting
Support daily accounting activity tied to multiple sources of revenue and routine operational needs
Manage a substantial monthly transaction load while keeping documentation complete, organized, and audit-ready
Assist with the handling and tracking of a high volume of financial records and supporting documents
Contribute to continuity of operations by supporting accounting workflows connected to the Club Essentials platform transition
Coordinate with leadership to determine priorities, address urgent items, and keep work moving on schedule

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

AP/AR Specialist

Our client is looking for a full-time, direct hire, AP/AR Specialist to support ...

Location

United States , Lansing

Salary:

25.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounts payable, accounts receivable, bookkeeping, or a closely related accounting support role
Practical experience posting payments and maintaining accurate customer and vendor account records
Working knowledge of AP and AR processes, including invoice handling, payment application, and account reconciliation
Comfortable performing administrative support tasks in a fast-paced office environment
Strong written and verbal communication skills for coordinating with internal teams and external contacts

Job Responsibility

Process incoming and outgoing transactions by recording vendor invoices, applying customer payments, and keeping account activity current
Maintain accurate financial documentation by updating ledgers, organizing payment records, and verifying supporting details for each entry
Reconcile credit card activity and other account balances to identify discrepancies and ensure records match source documents
Monitor accounts receivable status, follow up on outstanding balances, and post payments promptly to the appropriate accounts
Support accounts payable functions by reviewing invoices, preparing payments, and confirming that expenditures are recorded correctly
Handle cash-related tasks with care, including documenting receipts and maintaining accountability for funds processed
Provide general administrative support to the accounting function, including filing, data entry, and responding to routine payment inquiries

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Ap/Ar Specialist

We are seeking a highly detail-oriented and organized Accounts Payable & Account...

Location

Canada , Mississauga

Salary:

24.00 - 27.00 USD / Hour

Randstad

Expiration Date

July 03, 2026

Requirements

High school diploma or equivalent
Proven experience in Accounts Payable and Accounts Receivable roles
Strong attention to detail and excellent organizational skills
Strong written and verbal communication skills
Computer aptitude and MS Office skills
Intermediate proficiency in Excel, Word, and Outlook
Ability to handle multiple priorities in a fast-paced environment

Job Responsibility

Update and maintain accurate and up-to-date records of expenditures
Print weekly cheques for non-EFT/ACH vendors and ensure timely distribution
Respond to vendor invoices and promptly resolve any discrepancies
Ensure all payments adhere to company policy and are sent out on time
Resolve payment discrepancies and disputes with vendors
Set up payments to vendors in on-line banking as directed by the Supervisor
Prepare weekly customer statement reports, primarily using Excel, for larger customers
Ensure timely distribution of customer statements, by email for smaller customers, at least once per month
Prepare and mail invoices to customers in a timely manner
Accurately post payments to customer accounts

What we offer

Unlimited Free Access to Udemy
Collaborative team environment
Easily accessible by public transit

Fulltime

Ap/ar specialist

Robert Half is seeking a detail-oriented AP/AR Specialist to join our client in ...

Location

United States , Woodinville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in accounts payable/receivable
Familiarity with accounting systems and Excel
High level of accuracy and data entry skills
Strong communication and problem-solving abilities
Ability to manage multiple tasks and meet deadlines

Job Responsibility

Process accounts payable invoices and ensure timely payments
Generate accounts receivable invoices and follow up on outstanding balances
Reconcile vendor and customer accounts
Assist with month-end closing and reporting
Respond to internal and external inquiries related to AP/AR

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

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AP/AR Specialist

Job Description

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