Ap Analyst Job at Robert Half (Chicago)

Job Description

The Accounts Payable (AP) Analyst manages the company’s outgoing expenses and ensures all invoices are processed and paid accurately, timely, and in compliance with company policies. This role is accountable for end-to-end AP processing, vendor relations, monthly reconciliations, and issue resolution, partnering closely with Accounting, Operations, and cross-functional teams.

Job Responsibility

Invoice Intake & Verification - Receive, review, and validate invoices and employee expense reports for accuracy, proper coding, approvals, and supporting documentation
Payment Processing - Prepare and execute payments (ACH, wires, checks) per company policy and schedule and in compliance with the company’s internal controls
Vendor Management - Maintain vendor master data (W-9s/1099 designations, banking instructions)
respond to vendor inquiries
track and reconcile outstanding credit memos
Month-End Close Support - Reconcile AP subledger to the general ledger
prepare AP accruals
confirm payable reports to ensure amounts paid were accurate
support schedules for audits
Compliance & Controls - Uphold AP policies/procedures
support 1099 year-end reporting
contribute to process improvements and automation initiatives
Treasury – Support treasury activities by managing bank account maintenance, preparing and submitting bank documentation, coordinating responses to KYC inquiries, and monitoring bank account fees
Cross-Functional Collaboration - Partner with Accounting, Procurement, and business teams to resolve issues, improve cycle times, and sustain vendor relationships
Perform other duties as assigned

Requirements

Education: Bachelor's degree in Accounting or Finance preferred (not required)
Experience: 2–4 years in Accounts Payable or a related accounting function with demonstrated ownership of AP processes
Systems: Proficiency with ERP/AP automation tools
Technical Skills: Solid Excel skills
Professional Skills: Detail orientation, problem-solving, written/verbal communication, and the ability to work effectively in a fast-paced, deadline-driven environment
Accuracy and Attention to Detail
Analytical and Problem-Solving Skills
Organizational and Time Management
Technical Proficiency
Communication and Collaboration
Integrity and Confidentiality
Adaptability and Initiative

Nice to have

Treasury experience is a strong plus
Experience with Yardi Procure-to-Pay (Payscan) is a strong plus

What we offer

medical, vision, dental, life, and disability insurance
bonus
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Ap Analyst

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