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We are looking for an AP Analyst to support high-volume accounts payable operations for a retail food store organization in Monmouth County, New Jersey. This Long-term Contract position is ideal for someone who can manage invoice activity with accuracy, coordinate closely with internal teams and vendors, and help maintain timely payment processing in a fast-paced environment. The role will focus on invoice review, credit handling, vendor communication, and financial close support while ensuring compliance with company procedures.
Job Responsibility:
Manage incoming invoices from system-based and manual sources, verify documentation, and route items for proper approval before payment or store billing is completed
Apply company financial guidelines to payment processing activities and store billing transactions to maintain accuracy and compliance
Partner with merchandising leaders to resolve disputed invoices, pending credits, and rejected items so transactions can move forward efficiently
Monitor store-level requests and credit activity each day, maintaining accurate tracking for follow-up and completion
Handle a high volume of manual store credit transactions each week and communicate finalized credits to vendors in a timely manner
Coordinate with IT support to identify and resolve system-related issues affecting invoice and credit processing
Respond promptly to questions from store operators and vendors while maintaining strong working relationships across both groups
Request monthly vendor statements, reconcile account activity, and track invoice trends by vendor on a weekly and monthly basis
Support vendor account research, assist with audit requests, process scheduled payments, and contribute to month-end close activities including accrual and open invoice support
Requirements:
1+ year of experience in accounts payable or a closely related accounting support role
Hands-on experience processing high-volume invoices with strong attention to detail and accuracy
Working knowledge of accounts payable procedures, invoice approval flow, and payment processing controls
Ability to investigate discrepancies, resolve vendor issues, and follow through on outstanding credits or billing questions
Strong communication skills for collaborating with internal departments, store teams, vendors, and IT support
Comfortable managing multiple priorities, meeting recurring deadlines, and maintaining organized transaction records
Proficiency with accounts payable systems and standard business software used for tracking invoices and payments