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Are you a proactive administrative professional who thrives in a fast-paced executive environment? We are looking for a dedicated AO4 Executive Support Officer to provide high-level assistance to our Executive Director and broader branch. This is a temporary opportunity based in the Brisbane CBD.
Job Responsibility:
Provide comprehensive and high-level secretarial support, independently managing administrative and logistical issues
Proactively manage the client's complex calendar, schedule meetings, prepare agendas, and develop presentations
Prepare complex administrative and Ministerial correspondence (e.g., Ministerial Briefs, letters, PPQs) using platforms like Mincor Neo/MECS
Undertake secretariat duties for key committees, including minute-taking and action tracking
Coordinate all travel arrangements
Support the Estimates process by assisting with documentation
Collaborate effectively with diverse internal and external stakeholders, building strong relationships
Communicate and negotiate effectively with all levels, demonstrating professionalism
Use financial and HR systems for procurement, assets, and reporting
Requirements:
Experience in providing senior level support to Directors, Executive Directors and wider office support
Skilled in identifying complex problems and delivering effective solutions
Excellent communication skills and resilience, able to thrive in a high-pressure environment with competing priorities
Previous government experience is highly preferred