AO4 Executive Assistant Job at Randstad (Brisbane)

Job Description

The Executive Assistant provides high-level, confidential administrative and executive support to a senior leader or team. This role is responsible for managing a demanding and complex workload in a fast-paced environment, ensuring the efficient and effective operation of the executive office.

Job Responsibility

Proactively manage the executive's diary, including scheduling meetings, organising travel, and screening all incoming calls and correspondence
Prepare high-quality documentation, including reports, briefings, presentations, and minutes for meetings
Act as the primary point of contact and build strong, professional relationships with a wide range of internal and external stakeholders
Coordinate and track projects, manage competing priorities, and ensure that all deadlines are met
Maintain confidential records and information in compliance with government policies and procedures

Requirements

Demonstrated experience in providing confidential and high-level administrative support to a senior executive within a large, complex organisation, preferably in the public sector
Proven ability to multitask, prioritise, and manage a heavy workload with a high degree of autonomy and attention to detail
Excellent written and verbal communication skills, with the ability to build rapport and influence outcomes with diverse stakeholders
A proactive and solutions-focused mindset with the ability to anticipate needs and resolve issues effectively under pressure
Advanced proficiency with the Microsoft Office Suite and experience with relevant government systems and databases

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AO4 Executive Assistant

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