Alumni and board operations specialist Job at UC San Diego (La Jolla)

Alumni and board operations specialist

UC San Diego

Location:
United States , La Jolla ▼
San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

68382.00 - 105695.00 USD / Year ▼

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Job Description:

The primary responsibility of the Alumni and Board Operations Specialist is to support and help advance alumni relations, engagement, identification, cultivation, solicitation, and stewardship during the Decade of Alumni. The Specialist understands the critical importance of volunteer management, leadership, and stewardship.

Job Responsibility:

Support and help advance alumni relations, engagement, identification, cultivation, solicitation, and stewardship during the Decade of Alumni
Perform key analytical, writing and support functions to assist the Assistant Vice Chancellor, Alumni Relations (Asst. VC, AR) in their leadership of alumni relations, the Alumni Association, and the UC San Diego Alumni Association Board, as well as alumni relations staff and members of the Advancement Department
Under the direction of the Asst. VC, AR supports the UC San Diego Alumni Association Board President, and at times, Alumni Board Officers and Directors
Facilitate the Asst. VC, AR’s and Alumni Board's and its Committee’s complex and varied responsibilities, including but not limited to: meeting preparation, planning, calendaring
event logistics from creation to execution
meeting agendas, presentations and minutes
internal and external briefings and correspondence, bylaw compliance, updating and maintaining constituent records and electronic historical records
using, supporting and implementing various technology platforms (i.e., OnBoard, Asana, Blackbaud, websites), in-person and virtual meeting logistics, complex calendar and travel management, budget administration, and various forms of communications
Under the direction of the Asst. VC, AR supports other University-affiliated alumni boards, affiliated alumni organizations, and advisory groups
Work with appropriate central operations teams to resolve any facilities, payroll, space, human resources, IT or safety concerns, as needed
Use professional concepts to apply organization policies and procedures to oversee, administer and analyze a variety of ongoing administrative operational issues
Administer defined operational program
Assist the Asst. VC, AR in implementing the Alumni Relations Strategic Plan and the goals and objectives that are part of that plan
Provide expertise and support to all other areas of the alumni relations team as the occasion arises and helps to fulfill other responsibilities as they relate to the department's vision and Strategic Plan

Requirements:

Ability to use sound judgment in responding to issues and concerns
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing
Solid organizational skills and ability to multi-task with demanding timeframes
Working knowledge of common organization-specific and other computer application programs
Ability to use discretion and maintain confidentiality
Excellent working knowledge of the organizational structure and operations of a not-for-profit organization, including responsibilities, financial structure, and the role of an Alumni Association Board
Extensive experience in providing preliminary and conclusive reasoning skills to understand and interpret the issues and needs of the organization, priorities and next steps
Experienced in analyzing existing/proposed policies and procedures to summarize outcomes and to provide reports and information with good judgment and professionalism
Outstanding proven writing and editing skills, using standard English grammar and word usage
Demonstrated working knowledge of Chicago Manual of Style rules
Strong, written and oral communication skills that accurately express substance and nuance
Proven ability to work with a high level of independence while employing mature judgement and maintaining confidentiality, ability to prioritize assignments and departmental needs to meet deadlines
Demonstrated ability to problem-solve or make recommendations for creative solutions to general issues/problems
Ability to properly handle sensitive issues which arise frequently in the rapidly changing environment, where improper handling may have serious consequences
Exceptional interpersonal skills to communicate and interact in a courteous and effective manner, using tact and diplomacy while exercising good judgment with individuals at all levels in person, in writing, or by telephone
Demonstrated competency and commitment to equity, diversity and inclusion
Strong organizational skills with significant experience maintaining complicated files and records electronically, with acute attention to accuracy and details
High level of computer literacy and in-depth experience with web browsers
Working experience with web authoring and graphics applications, and demonstrated experience in designing websites
Experience with, and ability to develop and use, computer applications and capabilities to create and maintain databases, and produce correspondence, reports and tools for analysis and review i.e. Word, Excel, Adobe, Powerpoint, desktop publishing skill and knowledge preferred
Proven administrative ability in accomplishing established goals and objectives and maintaining office activities with respect to these procedures and guidelines
Strong sense of ethical conduct that will inspire confidence and motivation
Demonstrated understanding of the philosophy of quality service and group process, with proven aptitude for working as part of a team
Must have demonstrated knowledge of relationship management principles, including knowledge of alumni volunteer and engagement opportunities
Experience with executive-level administrative operations management including but not limited to independent complex calendaring and arranging domestic and foreign travel
preparing accurate itineraries and briefing documents
processing complicated financial and travel expense reimbursements

Additional Information:

Job Posted:
January 20, 2026

Expiration:
January 29, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

UC San Diego - All Job Offers

Job Link Share:

Alumni and board operations specialist

UC San Diego

Location:
United States , La Jolla ▼
San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 20, 2026

Expiration:
January 29, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 20, 2026

Expiration:January 29, 2026

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