Aia billing specialist Job at Robert Half (Pflugerville)

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Accounts Receivable Specialist

We are looking for an experienced Accounts Receivable Specialist to join our tea...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts receivable, including cash applications and billing functions
Strong knowledge of commercial collections and familiarity with AIA billing processes
Proficiency in NetSuite and Microsoft Excel for financial analysis and reporting
Experience in the construction industry or related field is highly desirable
Excellent communication and interpersonal skills to interact with clients and internal teams
High level of accuracy and attention to detail in financial record-keeping
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Knowledge of industry regulations and compliance standards for accounts receivable

Job Responsibility

Manage accounts receivable processes, including cash applications and collections to ensure timely payments
Oversee billing functions, including construction-related AIA billing, with accuracy and attention to detail
Monitor and reconcile cash activity on a regular basis to maintain accurate financial records
Utilize NetSuite and Microsoft Excel effectively to analyze and report financial data
Collaborate with internal teams to resolve discrepancies and improve accounts receivable workflows
Communicate professionally with clients to address payment inquiries and resolve outstanding balances
Maintain compliance with company policies and industry regulations in all accounts receivable activities
Prepare detailed reports on receivables and collections for management review
Support process improvements to enhance efficiency in billing and collections
Ensure proper documentation and tracking of all accounts receivable transactions

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Accounts Receivable Specialist

We are looking for a skilled Accounts Receivable Specialist to join our team in ...

Location

United States , Sterling

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts receivable, including invoicing and collections
Proficiency in preparing aging reports and monthly financial statements using Excel
Familiarity with AIA billing processes and related documentation
Strong understanding of accounts payable processes and ability to cross-train in this area
Excellent communication and organizational skills for collaborating with contractors and team members
Ability to work independently and manage priorities in a fast-paced, office-based environment
Advanced proficiency in Microsoft Excel for financial reporting and analysis

Job Responsibility

Prepare and process accurate accounts receivable invoices and billing documentation
Manage collections activities, including following up on overdue accounts within established timelines
Generate and maintain accounts receivable aging reports using Excel to track outstanding balances
Create monthly accounts receivable financial reports to provide insights into cash flow and revenue
Collaborate with general contractors to gather necessary documentation and resolve payment inquiries
Cross-train in accounts payable processes to ensure operational flexibility and team coverage
Utilize Excel to perform detailed financial analyses and reporting tasks
Ensure compliance with AIA billing standards and prepare required AIA documents
Monitor cash application activities to accurately record payments and maintain account balances

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Accounts Receivable Specialist

We are looking for an experienced Accounts Receivable Specialist to join our tea...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts receivable, including billing and cash applications
Proficiency in QuickBooks and familiarity with Comsense software
Strong knowledge of AIA billing processes
Excellent organizational skills and attention to detail
Ability to analyze financial data and generate accurate reports
Effective communication skills to work with cross-functional teams
Capability to manage multiple tasks and meet deadlines
Commitment to maintaining confidentiality and adhering to company policies

Job Responsibility

Oversee and manage billing operations using QuickBooks and Comsense systems
Prepare and deliver daily and weekly cash reporting to ensure accurate financial tracking
Generate and update reports related to accounts receivable functions
Process and monitor cash applications to maintain accurate account balances
Handle AIA billing procedures with precision and attention to detail
Collaborate with internal teams to streamline billing processes and resolve discrepancies
Maintain organized financial records and ensure compliance with company policies
Provide timely updates and insights on accounts receivable performance
Support continuous improvement initiatives within the accounts receivable department

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Construction billing specialist

Our client is looking for a construction billing specialist to join their team o...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
Minimum of 2 years of billing experience, ideally within the construction industry or a comparable sector
Strong understanding of construction billing processes, including AIA documentation, progress billing, retainage, and change order management
Proficient in construction accounting software (e.g., Textura, Sage, Procore or equivalent)
Exceptional attention to detail and organizational abilities
Effective communication and interpersonal skills
Proven ability to work independently and consistently meet deadlines
Skilled in Microsoft Office Suite (Excel, Word, Outlook)

Job Responsibility

Generate, review, and distribute project invoices to clients in accordance with contract terms, project milestones, and approved change orders
Partner with project managers and accounting personnel to validate billing data and ensure accuracy and completeness
Monitor payment activity, record receipts, and reconcile discrepancies in the accounting system
Lead the collections process by proactively following up on outstanding accounts and resolving billing issues with clients
Compile comprehensive billing reports for internal stakeholders, summarizing receivables, progress payments, and other relevant financial indicators
Maintain and archive all billing documentation, including contracts, change orders, and payment records
Support month-end and year-end close activities related to billing and accounts receivable
Collaborate with the finance team to ensure compliance with company policies, procedures, and client agreements
Keep informed of industry trends and best practices specific to construction billing and accounting

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Accounting Specialist

This role will focus primarily on AIA billing, collections, RFIs, and more. Grea...

Location

United States , Neptune

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in accounting or financial administration
Proficiency in AIA billing
Prior collections experience
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Knowledge of procurement processes and financial documentation

Job Responsibility

Process and manage billing activities, ensuring accurate and timely invoicing
Handle purchase orders and maintain procurement records to support operational needs
Collaborate with teams to manage change orders and maintain financial documentation
Assist with financial reporting and reconciliation tasks to ensure compliance and accuracy
Utilize accounting software and tools to streamline workflows and maintain data integrity
Support the submission and tracking of documentation related to financial processes
Coordinate with vendors and internal teams to resolve discrepancies and maintain smooth operations
Ensure compliance with company policies and industry regulations in all accounting activities
Provide administrative support for accounting and finance functions as required

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Accounts Receivable Specialist

This role provides an exciting opportunity to join a fast-paced organization wit...

Location

United States , Vista, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in accounts receivable roles, particularly in the construction industry
Strong understanding of construction billing processes and AIA documentation
Proficiency in construction-related accounting software such as Sage 100 Contractor, QuickBooks, or similar platforms
Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUPs)
Excellent organizational and communication abilities
Strong attention to detail, with the ability to manage multiple responsibilities in a deadline-driven environment

Job Responsibility

Process, review, and post customer invoices for multiple ongoing construction projects
Monitor outstanding balances and generate aging reports to identify delinquent accounts
Collaborate with project managers to resolve billing and collection issues related to job expenses
Match purchase orders and supporting documents to determine proper billing amounts
Issue payment reminders and communicate with clients regarding overdue invoices
Assist with lien releases, waivers, and documentation related to accounts
Post payments received via checks, wire transfers, and other methods in the system
Reconcile accounts regularly to ensure internal records are accurate and up to date

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Accounts Payable Specialist

Robert Half has partnered with a construction company based in the East Hartford...

Location

United States , East Hartford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience (any additional accounting experience is a plus!)
Accounting / ERP software experience
Comfortable in small office / close-knit team environment
Construction industry is preferred
Minimum of 2 years of experience in accounts payable or a similar role
Familiarity with AP processes within the construction industry is preferred
Strong communication skills to interact with vendors and internal teams
Ability to handle high transaction volumes efficiently and accurately
Knowledge of accounting software is a plus

Job Responsibility

Entering vendor invoices, 3-way matching
Assign invoices to PO's and associated projects
Reconcile vendor statements
Managing sales tax exempt certificates as needed per project
Assist with preparing weekly check runs
Processing lien waivers
AR/Collections
AIA Billing
Certified Payroll

What we offer

Healthcare insurance
401k match
Paid time off

Fulltime

Accounts Receivable Specialist

Are you an experienced Accounts Receivable Specialist with a background in const...

Location

United States , San Ramon

Salary:

25.00 - 32.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of accounts receivable experience in a construction or project-based accounting environment
Strong understanding of construction accounting practices, including familiarity with AIA (American Institute of Architects) billing and retainage
Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and advanced Excel skills (v-lookups, pivot tables, etc.)
Excellent organizational skills to handle a high volume of transactions
Strong communication and interpersonal abilities to collaborate with clients and internal teams
Bachelor’s degree in accounting, finance, or a related field (preferred but not required)

Job Responsibility

Manage the accounts receivable process, including invoicing, collections, and cash application to ensure timely and accurate processing
Monitor accounts for discrepancies, research client account issues, and resolve billing inquiries
Reconcile client accounts, including project-based billing for construction contracts and retained earnings
Prepare AR aging reports and track outstanding payments to maintain company cash flow targets
Partner with the project management and accounting teams to verify compliance with construction contracts, lien waivers, and retainage requirements
Ensure adherence to GAAP and construction accounting standards in AR functions

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Aia billing specialist

Robert Half

Location:
United States , Pflugerville

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 01, 2026

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Aia billing specialist

Robert Half

Location:United States , Pflugerville

Category:Finance

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 01, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Location:
United States , Pflugerville

Category:
Finance

Contract Type:
Not provided

Job Posted:
March 01, 2026