Aia billing specialist Job at Robert Half (Pflugerville)

Construction Billing Specialist

A respected commercial construction contractor is seeking an experienced Constru...

Location

United States , Escondido

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of construction billing experience
Experience with AIA billing and progress billing required
Familiarity with Sage 300 CRE, Vista by Viewpoint, Foundation, or similar construction accounting software preferred
Strong Microsoft Excel skills
Excellent communication and organizational abilities
Understanding of construction contracts and job costing preferred

Job Responsibility

Prepare and submit progress billings, time-and-material invoices, and final project billings
Review subcontractor invoices and supporting documentation
Track contract values, change orders, retainage, and billing milestones
Monitor outstanding invoices and coordinate with customers regarding payment status
Process lien releases and assist with project closeout documentation
Maintain project billing records and customer files
Reconcile billing activity with the general ledger
Assist with month-end reporting and revenue recognition
Partner with project managers to resolve billing discrepancies

What we offer

Competitive compensation and benefits
Free online training
Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Project Billing Specialist

Robert Half has partnered with a large construction organization in their search...

Location

United States , Wolcott

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in construction accounting, project billing, or a similar project-based financial role
Working knowledge of AIA billing procedures and documentation requirements
Hands-on experience with Sage 300, Sage Timberline, or related construction accounting systems
Strong understanding of job costing, change order tracking, and subcontractor payment processes
Ability to analyze financial data, identify discrepancies, and communicate issues promptly
High level of accuracy when managing invoices, cost records, and supporting documentation
Effective collaboration skills with accounting teams, project managers, and operations staff

Job Responsibility

Oversee the financial administration of assigned construction projects, including invoicing, cost allocation, approved changes, and cash activity monitoring
Maintain current and accurate job cost records covering labor, materials, equipment usage, subcontracted work, and purchase commitments
Compile monthly customer billing packages with all required supporting documents, including AIA-style billing when needed
Review subcontractor invoices, track lien documentation, and support payment processing in accordance with contract terms
Monitor project commitments, accruals, and projected spending to help identify cost concerns before they affect performance
Prepare financial reports, budget comparisons, and variance explanations for project and operations leadership
Partner with project managers, field personnel, and preconstruction teams to clarify budget assumptions and support financial decisions
Support project closeout by reconciling accounts, organizing final documentation, and ensuring records are ready for audit or compliance review

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Construction Billing Specialist

We are looking for a Construction Billing Specialist to support a growing portfo...

Location

United States , Lewisburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in construction billing, project billing coordination, or a closely related role
Hands-on knowledge of AIA billing, including G702/G703 forms and continuation sheet management
EXPERIENCE WITH AIA Billing and Lien Wavers Required
Experience using construction billing platforms such as Textura, Procore, Trimble Pay, B2G, or similar systems
Strong understanding of lien waivers, release documents, and compliance requirements within construction projects
Proficiency in Excel with the ability to manage billing data, reconciliations, and reporting tasks efficiently
High attention to detail with the ability to manage multiple deadlines in a fast-paced environment
Strong communication skills for working with customers, vendors, and cross-functional internal teams
Tennessee Notary certification is preferred
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Company has existing backlog of AIA Billing and Lien Wavers. Immediate goal is to clear entire backlog, and then to evolve into full role
Produce and distribute customer invoices with all required backup documents to ensure timely and accurate billing
Prepare monthly progress billings using AIA G702/G703 forms and project-specific continuation sheets for active construction projects
Update schedules of values, monitor approved change orders, and maintain current percent-complete information for each job
Track invoice approvals, payment progress, retainage balances, and outstanding documentation needed for billing release
Prepare and manage lien waivers, conditional and unconditional releases, and other compliance-related paperwork tied to project billing
Work closely with clients, subcontractors, and internal stakeholders to resolve invoice discrepancies, contract questions, and missing documents
Lead the customer onboarding process for billing setup and maintain organized records for each account
Maintain a detailed billing calendar, support month-end reconciliation and reporting, and perform periodic audits of sales order pricing for accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Project Billing Specialist

This position is responsible for end‑to‑end AIA billing and project‑based financ...

Location

United States , Greenbelt

Salary:

70000.00 - 80000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Demonstrated experience with AIA billing in a project-based environment
Background in project accounting, contract administration, or construction accounting
Strong understanding of percent-complete billing, retainage, and change order tracking
Hands-on accounting experience directly related to billing, revenue recognition, or project reporting
High attention to detail with the ability to manage multiple active projects and deadlines
Proficient in Excel and project accounting/ERP systems (Deltek, Sage Intacct, Oracle, Procore, or similar preferred)

Job Responsibility

Prepare, review, and submit monthly AIA progress billings, including G702/G703 forms and continuation schedules
Track contract values, approved change orders, retainage, stored materials, and billing caps
Ensure billings align with contract terms, project milestones, and percent-complete reporting
Maintain complete and audit-ready billing backup, including lien waivers, pay applications, and approvals
Respond directly to client and internal billing inquiries and resolve discrepancies efficiently
Coordinate billing timelines with project managers to ensure timely submission and cash collection
Support project setup including billing terms, schedules of values, budgets, and cost codes
Track contract modifications, change orders, and amendments throughout the project lifecycle
Maintain organized contract, billing, and project documentation
Assist with project closeout, final billings, and retainage release

Fulltime

Construction billing specialist

Our client is looking for a construction billing specialist to join their team o...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
Minimum of 2 years of billing experience, ideally within the construction industry or a comparable sector
Strong understanding of construction billing processes, including AIA documentation, progress billing, retainage, and change order management
Proficient in construction accounting software (e.g., Textura, Sage, Procore or equivalent)
Exceptional attention to detail and organizational abilities
Effective communication and interpersonal skills
Proven ability to work independently and consistently meet deadlines
Skilled in Microsoft Office Suite (Excel, Word, Outlook)

Job Responsibility

Generate, review, and distribute project invoices to clients in accordance with contract terms, project milestones, and approved change orders
Partner with project managers and accounting personnel to validate billing data and ensure accuracy and completeness
Monitor payment activity, record receipts, and reconcile discrepancies in the accounting system
Lead the collections process by proactively following up on outstanding accounts and resolving billing issues with clients
Compile comprehensive billing reports for internal stakeholders, summarizing receivables, progress payments, and other relevant financial indicators
Maintain and archive all billing documentation, including contracts, change orders, and payment records
Support month-end and year-end close activities related to billing and accounts receivable
Collaborate with the finance team to ensure compliance with company policies, procedures, and client agreements
Keep informed of industry trends and best practices specific to construction billing and accounting

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Billing / Accounts Receivable Specialist

We are looking for a detail-oriented Billing / Accounts Receivable specialist to...

Location

United States , Burr Ridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
Previous experience in accounts receivable, collections, billing, or a related accounting support function
Proficiency with Microsoft Excel and other Microsoft Office applications
Familiarity with accounting software and financial systems
SAP experience is a plus
Strong written and verbal communication skills with the ability to work effectively across departments and with customers
Solid organizational skills, attention to detail, and the ability to analyze account information accurately
Working knowledge of general math, cash activity, check processing, and core billing or receivables functions
Experience with construction accounting, lien waivers, AIA billing, and discrepancy resolution is preferred

Job Responsibility

Follow established accounts receivable workflows and maintain accurate processing standards across daily activities
Investigate account variances by gathering supporting documentation, reviewing records, and determining the source of discrepancies
Address unauthorized or incorrect deductions by applying defined resolution procedures and tracking outstanding items to closure
Communicate with customers regarding past-due balances and work toward timely payment through effective negotiation
Coordinate with teams such as order entry, finance, controllership, cash application, and billing to resolve account-related issues
Prepare and submit requests for cancellations, credits, and rebills when account corrections are needed
Manage dispute resolution activities and maintain clear documentation of actions taken on customer accounts
Complete billing-related documentation, including lien waiver and specialized customer billing submissions, in accordance with requirements
Safeguard sensitive financial information by handling records and communications with discretion and confidentiality

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan

Fulltime

Billing and Collections Specialist

We are looking for a detail-oriented Billing and Collections Specialist to join ...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in billing, collections, or a related role
Familiarity with construction billing processes, including AIA billing and lien waivers, is highly preferred
Proficiency in managing large client portfolios and maintaining accurate financial records
Strong skills in billing systems and the ability to work efficiently with spreadsheets
Excellent attention to detail and organizational abilities
Effective communication and collaboration skills, particularly when working with project managers and other stakeholders
Ability to meet deadlines in a fast-paced environment

Job Responsibility

Oversee the complete monthly billing process, including preparing invoices, securing necessary approvals, and ensuring timely submissions
Maintain and update spreadsheets for clients, ensuring data accuracy and organization
Handle change orders and manage billing processes, including follow-ups on lien waivers for subcontractors
Collaborate with project managers to support reporting and provide necessary financial insights
Assist in audit-related activities by preparing and organizing relevant documentation
Ensure compliance with billing standards and practices, particularly in construction-related projects
Work closely with the controller to finalize and notarize invoices as required
Provide support in resolving billing discrepancies and client inquiries in a timely manner

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Billing and Collections Specialist

We are looking for a detail-oriented Billing and Collections Specialist to join ...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in billing, collections, or a related role
Familiarity with construction billing processes, including AIA billing and lien waivers, is highly preferred
Proficiency in managing large client portfolios and maintaining accurate financial records
Strong skills in billing systems and the ability to work efficiently with spreadsheets
Excellent attention to detail and organizational abilities
Effective communication and collaboration skills, particularly when working with project managers and other stakeholders
Ability to meet deadlines in a fast-paced environment

Job Responsibility

Oversee the complete monthly billing process, including preparing invoices, securing necessary approvals, and ensuring timely submissions
Maintain and update spreadsheets for clients, ensuring data accuracy and organization
Handle change orders and manage billing processes, including follow-ups on lien waivers for subcontractors
Collaborate with project managers to support reporting and provide necessary financial insights
Assist in audit-related activities by preparing and organizing relevant documentation
Ensure compliance with billing standards and practices, particularly in construction-related projects
Work closely with the controller to finalize and notarize invoices as required
Provide support in resolving billing discrepancies and client inquiries in a timely manner

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

Select Country

Aia billing specialist

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?