Aia billing specialist Job at Robert Half (Pflugerville)

Project Billing Specialist

This position is responsible for end‑to‑end AIA billing and project‑based financ...

Location

United States , Greenbelt

Salary:

70000.00 - 80000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Demonstrated experience with AIA billing in a project-based environment
Background in project accounting, contract administration, or construction accounting
Strong understanding of percent-complete billing, retainage, and change order tracking
Hands-on accounting experience directly related to billing, revenue recognition, or project reporting
High attention to detail with the ability to manage multiple active projects and deadlines
Proficient in Excel and project accounting/ERP systems (Deltek, Sage Intacct, Oracle, Procore, or similar preferred)

Job Responsibility

Prepare, review, and submit monthly AIA progress billings, including G702/G703 forms and continuation schedules
Track contract values, approved change orders, retainage, stored materials, and billing caps
Ensure billings align with contract terms, project milestones, and percent-complete reporting
Maintain complete and audit-ready billing backup, including lien waivers, pay applications, and approvals
Respond directly to client and internal billing inquiries and resolve discrepancies efficiently
Coordinate billing timelines with project managers to ensure timely submission and cash collection
Support project setup including billing terms, schedules of values, budgets, and cost codes
Track contract modifications, change orders, and amendments throughout the project lifecycle
Maintain organized contract, billing, and project documentation
Assist with project closeout, final billings, and retainage release

Fulltime

Billing and Collections Specialist

We are looking for a detail-oriented Billing and Collections Specialist to join ...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in billing, collections, or a related role
Familiarity with construction billing processes, including AIA billing and lien waivers, is highly preferred
Proficiency in managing large client portfolios and maintaining accurate financial records
Strong skills in billing systems and the ability to work efficiently with spreadsheets
Excellent attention to detail and organizational abilities
Effective communication and collaboration skills, particularly when working with project managers and other stakeholders
Ability to meet deadlines in a fast-paced environment

Job Responsibility

Oversee the complete monthly billing process, including preparing invoices, securing necessary approvals, and ensuring timely submissions
Maintain and update spreadsheets for clients, ensuring data accuracy and organization
Handle change orders and manage billing processes, including follow-ups on lien waivers for subcontractors
Collaborate with project managers to support reporting and provide necessary financial insights
Assist in audit-related activities by preparing and organizing relevant documentation
Ensure compliance with billing standards and practices, particularly in construction-related projects
Work closely with the controller to finalize and notarize invoices as required
Provide support in resolving billing discrepancies and client inquiries in a timely manner

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

Robert Half is partnering with a growing construction client in San Diego to ide...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts receivable experience, preferably in construction
Experience with progress billing, SOV, and AIA billing strongly preferred
Strong attention to detail and ability to manage multiple projects
Proficiency in Excel and accounting systems
Strong communication skills, particularly for collections and internal coordination

Job Responsibility

Prepare and issue monthly progress billings based on Schedule of Values (SOV)
Generate invoices, including AIA billing, lien releases, and supporting documentation
Process change orders and extras to ensure accurate contract value and billing
Post and apply customer payments and maintain accurate AR records
Handle collections on progress billings and retention balances
Verify job setup and ensure alignment between contracts, billing, and accounting records
Provide preliminary notices and maintain insurance documentation
Support the accounting team with data entry and administrative tasks

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join our team in Murphy,...

Location

United States , Murphy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of proven experience in accounts receivable, including billing, collections, and cash applications
Must have 2+ years of recent construction and AIA billing experience
Strong proficiency in Microsoft Excel, including pivot tables and VLOOKUP functions
Knowledge of commercial B2B billing processes and AIA billing practices
Excellent organizational skills with the ability to manage multiple tasks and deadlines
Strong analytical skills with attention to detail and accuracy in financial reporting
Effective communication and interpersonal skills for collaborating with clients and team members
Ability to work independently and adapt to a dynamic work environment

Job Responsibility

Oversee the management of accounts receivable processes, ensuring timely and accurate billing and collections
Process cash applications efficiently, reconciling payments to ensure accuracy and completeness
Handle AIA billing tasks, including preparation and submission of invoices in alignment with project requirements
Monitor and track all cash activity, maintaining detailed records of transactions
Collaborate with team members to address and resolve outstanding collections in a thorough and attentive manner
Utilize QuickBooks or similar systems to manage accounts and generate financial reports
Prepare and analyze reports related to accounts receivable, ensuring data accuracy and reliability
Support commercial B2B billing functions, adhering to company policies and client expectations
Leverage advanced Excel skills, including pivot tables and VLOOKUP functions, to manage and interpret financial data
Maintain clear communication with clients and internal teams to address inquiries related to accounts receivable

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Accounts Receivable Specialist / Project Accountant

We are partnering with a growing, team-oriented organization to hire an Accounts...

Location

United States , Plano

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in accounts receivable and/or project accounting
2+ years of experience working in the construction industry, required
Experience with AIA billing, job costing, and contract-based invoicing
Familiarity with GC billing portals (Textura, Procore, or similar) is a plus
Strong understanding of lien waivers, pay applications, and construction billing processes
Ability to manage multiple projects and deadlines in a detail-oriented environment
Strong communication skills and ability to collaborate cross-functionally

Job Responsibility

Manage full-cycle AR and project billing for large-scale contracts, including AIA billing and time & materials invoicing
Collaborate with general contractors, project managers, and account managers to support billing accuracy, change orders, and job costing
Prepare and track pay applications, lien waivers, and vendor waivers, coordinating with AP to ensure compliance requirements are met
Submit and manage billing through GC portals (e.g., Textura, Procore) and maintain accurate project documentation
Perform account reconciliations and collections for assigned projects, resolving discrepancies and ensuring timely payment
Assist with contract review and administration, acting as a liaison between internal stakeholders, customers, and legal counsel
Support project compliance requirements, including insurance documentation (e.g., CSIP) and bond-related items
Oversee billing for multiple locations, including a mix of major contract and service-based billing for an additional office
Process cash applications and deposits (EFTs and checks) on a rotating basis within the AR team
Serve as a key contributor on complex, high-value projects, ensuring accuracy and attention to detail across a moderate volume of highly detailed invoices

What we offer

medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan

Fulltime

Accounts Receivable Specialist

We are looking for a skilled Accounts Receivable Specialist to join our team in ...

Location

United States , Sterling

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts receivable, including invoicing and collections
Proficiency in preparing aging reports and monthly financial statements using Excel
Familiarity with AIA billing processes and related documentation
Strong understanding of accounts payable processes and ability to cross-train in this area
Excellent communication and organizational skills for collaborating with contractors and team members
Ability to work independently and manage priorities in a fast-paced, office-based environment
Advanced proficiency in Microsoft Excel for financial reporting and analysis

Job Responsibility

Prepare and process accurate accounts receivable invoices and billing documentation
Manage collections activities, including following up on overdue accounts within established timelines
Generate and maintain accounts receivable aging reports using Excel to track outstanding balances
Create monthly accounts receivable financial reports to provide insights into cash flow and revenue
Collaborate with general contractors to gather necessary documentation and resolve payment inquiries
Cross-train in accounts payable processes to ensure operational flexibility and team coverage
Utilize Excel to perform detailed financial analyses and reporting tasks
Ensure compliance with AIA billing standards and prepare required AIA documents
Monitor cash application activities to accurately record payments and maintain account balances

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Accounts Receivable Specialist

We are looking for an experienced Accounts Receivable Specialist to join our tea...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts receivable, including billing and cash applications
Proficiency in QuickBooks and familiarity with Comsense software
Strong knowledge of AIA billing processes
Excellent organizational skills and attention to detail
Ability to analyze financial data and generate accurate reports
Effective communication skills to work with cross-functional teams
Capability to manage multiple tasks and meet deadlines
Commitment to maintaining confidentiality and adhering to company policies

Job Responsibility

Oversee and manage billing operations using QuickBooks and Comsense systems
Prepare and deliver daily and weekly cash reporting to ensure accurate financial tracking
Generate and update reports related to accounts receivable functions
Process and monitor cash applications to maintain accurate account balances
Handle AIA billing procedures with precision and attention to detail
Collaborate with internal teams to streamline billing processes and resolve discrepancies
Maintain organized financial records and ensure compliance with company policies
Provide timely updates and insights on accounts receivable performance
Support continuous improvement initiatives within the accounts receivable department

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Billing and Collections Specialist

We are looking for a detail-oriented Billing and Collections Specialist to join ...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in billing, collections, or a related role
Familiarity with construction billing processes, including AIA billing and lien waivers, is highly preferred
Proficiency in managing large client portfolios and maintaining accurate financial records
Strong skills in billing systems and the ability to work efficiently with spreadsheets
Excellent attention to detail and organizational abilities
Effective communication and collaboration skills, particularly when working with project managers and other stakeholders
Ability to meet deadlines in a fast-paced environment

Job Responsibility

Oversee the complete monthly billing process, including preparing invoices, securing necessary approvals, and ensuring timely submissions
Maintain and update spreadsheets for clients, ensuring data accuracy and organization
Handle change orders and manage billing processes, including follow-ups on lien waivers for subcontractors
Collaborate with project managers to support reporting and provide necessary financial insights
Assist in audit-related activities by preparing and organizing relevant documentation
Ensure compliance with billing standards and practices, particularly in construction-related projects
Work closely with the controller to finalize and notarize invoices as required
Provide support in resolving billing discrepancies and client inquiries in a timely manner

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

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Aia billing specialist

Job Description

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