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The Parts Coordinator manages aftermarket parts orders from start to finish, supporting material flow, ensuring on-time delivery, and providing strong customer service to internal and external stakeholders.
Job Responsibility:
Coordinate parts deliveries and ensure material availability for production and service teams
Work with Supply Chain to evaluate suppliers and address inventory or material issues
Track material flow, identify delays, and communicate updates to stakeholders
Maintain accurate Sales Orders and ensure SAP information is kept current
Monitor vendor progress and communicate status updates daily
Review shortage reports and assist Purchasing in preventing material disruptions
Track weekly shipments and ensure delivery remains on schedule
Review new Sales Orders and verify accurate order entry and shipping alignment
Identify critical material risks and coordinate mitigation actions
Coordinate the transfer of goods between departments and provide regular updates
Update monthly revenue forecasts based on delivery and material status
Requirements:
Strong communication, organization, and decision-making skills
Detail-oriented with the ability to analyze issues and recommend improvements
Knowledge of MRP systems, supplier lead times, and material flow
Proficiency in Microsoft Excel, Word, and Outlook
Understanding of BOM structures and Lean tools
Ability to work overtime, weekends, or holidays when needed
Bachelor’s degree in supply chain, operations, or related field
Minimum 5 years of experience in materials, supply chain, or aftermarket coordination