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Solaris Healthcare Logo Solaris Healthcare · -

Admissions Coordinator

United States, Daytona Beach Employment contract · Job Posted June 16, 2026
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Job Description

Solaris HealthCare Daytona is now hiring. We are looking for caring and compassionate individuals to provide outstanding care to our residents each and every day. We're looking for a strong healthcare professional to assist our Admission Department on the weekend while performing reception duties. Our strength is our focus on our patients, families, and community. Thank you for your interest in exploring a career with us…We look forward to meeting you!

Job Responsibility

  • Assist the Admissions Director in developing census and quality mix by providing prospective residents and/or responsible parties with appropriate information and assistance to the nursing center
  • Completes all assigned tasks in a timely manner as instructed by supervisor
  • Adheres to work schedules in completing and performing assigned tasks
  • Cooperates with department personnel to ensure services can be adequately maintained
  • Create and maintain an atmosphere of warmth, personal interest and positive emphasis
  • Treats residents, residents family members, visitors and fellow employees with courtesy, respect and dignity
  • Meets with Supervisor on a regular basis to assist in identifying and correcting problem areas
  • Notifies facility when late arrival to or absence from work
  • Adheres to established employee policies and dress code
  • Meets acceptable center attendance requirements
  • Ensures that all care is provided in privacy
  • Alerts residents before entering residents rooms
  • Reports all grievances and complaints made by residents to supervisor
  • Reports all allegations of resident abuse and/or misappropriation of resident property
  • Handles walk in or telephone inquiries and documents on the inquiry logs
  • At the direction of the Admissions Director, follows up on inquiries by contacting case managers
  • At the direction of the Admissions Director conducts tours of the center
  • At the direction of the Admission Director, participates in community outreach events
  • Uses formal waiting list policy and keeps future reservations for residents
  • Reviews a list of unoccupied beds and makes preadmission reservations
  • At the direction of the Admissions Director, ensures that a model room is maintained
  • Maintains necessary knowledge of served market areas
  • At the direction of the Admissions Director, gathers demographic or clinical information prior to admission
  • Prior to admission enters new patient information into Matrixcare
  • At the direction of the Admission Director, verifies primary and or secondary insurances
  • Under supervision of Admissions Director, assumes responsibility for timely and accurate completion of admission contract
  • Explains differences in rates and charges to residents
  • Explains services and nursing home policy regarding payment of bills
  • Provides copies for families regarding limited liability treatment policy and legal surrogate
  • Gives families a list of all department heads and a resident handbook
  • Primary responsibility for presentation of admission agreements
  • If resident is confused, contacts family and identifies responsible party
  • Appropriate legal paperwork is to be requested and secured
  • After admission contract executed, delivers copy to resident
  • Responsible to check each room to ensure new admission readiness
  • Proficient in Matrix, MVP, FDLE, all payer verification systems
  • May assist Administrator in contacting families after admission and discharge
  • At the direction of the Admissions Director, ensures a Greeter Club/First Impression Program is in place
  • Assists Admission Director in training the Admission team
  • Orders, copies, and assembles admissions forms & booklets
  • Provides support to Care Transition Coordinator
  • Contributes articles to center newsletter
  • Assists the Admission Director with planning, coordinating, and executing community and referral source events
  • Reports observations concerning structural, equipment and furniture defects
  • Coordinates work of department with work of other departments
  • At the direction of the Admissions Director, may attend and participate in staff meetings
  • Maintains confidentiality of necessary information
  • Utilizes supplies and equipment properly and without waste
  • Thinks and acts calmly and logically to meet unusual occurrences
  • Performs any miscellaneous work assignments as may be required
  • Participates timely in in service training classes
  • Attends and participates in continuing educational programs
  • Participates in annual Solaris HealthCare in service training programs

Requirements

  • Must be able to read, write, speak, and understand the English language
  • Must possess the ability to make independent decisions when circumstances warrant such action
  • Must demonstrate the knowledge and skills necessary to provide care appropriate to the age related needs of the residents served
  • Must be a supportive team member, contribute to and be an example of team work and team concept
  • Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public
  • Must possess leadership ability and willingness to work harmoniously with and supervise other personnel
  • Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents based on whatever maturity level in which they are currently functioning
  • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing activities
  • Must be able to relate information concerning a residents condition
  • Must not pose a direct threat to the health or safety of other individuals in the workplace
  • Local travel engaging in outside sales calls, including periodic overnight travel, as needed or as directed by Administrator is required
  • Florida AHCA Clearinghouse background screening
  • College degree preferred
  • Sales experience, particularly in health care services, products or pharmaceuticals is desirable
  • Familiarity with long term care and/or health care services useful

Nice to have

  • Sales experience, particularly in health care services, products or pharmaceuticals is desirable
  • Familiarity with long term care and/or health care services useful
  • College degree preferred

What we offer

  • Affordable Health, Dental & Vision Insurance
  • Advanced Pay - get paid when YOU want
  • 401k with Company Match
  • Generous ETO, Holidays & Sick Time
  • Tuition Reimbursement
  • Life Insurance & Disability Coverage
  • Uniforms Provided & Perks Programs
  • Shift Differentials depending on location, position & shift
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  • Affordable Health, Dental & Vision Insurance (family options included)
  • Advanced Pay - get paid when YOU want
  • 401k with Company Match - plan for your future
  • Generous ETO, Holidays & Sick Time - we value work life balance
  • Tuition Reimbursement - invest in your growth
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  • Must possess the ability to make independent decisions when circumstances warrant such action
  • Must demonstrate the knowledge and skills necessary to provide care appropriate to the age related needs of the residents served
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  • Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public
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  • Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents based on whatever maturity level in which they are currently functioning
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  • Must be able to read, write, speak, and understand the English language
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  • Must demonstrate the knowledge and skills necessary to provide care appropriate to the age related needs of the residents served
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  • Must possess leadership ability and willingness to work harmoniously with and supervise other personnel
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  • Completes all assigned tasks in a timely manner as instructed by supervisor
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  • Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout Solaris HealthCare
  • Treats residents, residents family members, visitors and fellow employees with courtesy, respect and dignity
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  • Meets acceptable center attendance requirements
What we offer
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  • Affordable Health, Dental & Vision Insurance (family options included)
  • Advanced Pay -get paid when YOU want
  • 401k with Company Match -plan for your future
  • Generous ETO, Holidays & Sick Time -we value work life balance
  • Tuition Reimbursement -invest in your growth
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  • Uniforms Provided & Perks Programs -we've got your covered
  • Shift Differentials depending on location, position & shift
  • Fulltime
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