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Solaris Healthcare Logo Solaris Healthcare · Health and Beauty

Admissions Coordinator

United States, Daytona Beach Employment contract · Job Posted May 16, 2026
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Job Description

Solaris HealthCare Daytona is now hiring. We are looking for caring and compassionate individuals to provide outstanding care to our residents each and every day. We are located at 550 National Healthcare Dr., Daytona Beach, FL 32114. Proud Partner of the Tampa Bay Buccaneers – join the spirited KARE KREWE of Daytona! You’ll love being part of our team—and you may also qualify for these amazing benefits: Affordable Health, Dental & Vision Insurance (family options included); Advanced Pay -get paid when YOU want; 401k with Company Match -plan for your future; Generous ETO, Holidays & Sick Time -we value work life balance; Tuition Reimbursement -invest in your growth; Life Insurance & Disability Coverage -peace of mind for you & your family; Uniforms Provided & Perks Programs -we've got your covered; Shift Differentials depending on location, position & shift! Join a team that invests in YOU - your health, future & your success! This role requires Florida AHCA Clearinghouse background screening. WEEKEND ADMISSION/RECEPTIONIST CONCIERGE. We’re looking for a strong healthcare professional to assist our Admission Department on the weekend while performing reception duties. Our strength is our focus on our patients, families, and community. Thank you for your interest in exploring a career with us…We look forward to meeting you! Purpose of Your Job Position: The primary purpose of your job position is to assist the Admissions Director in developing census and quality mix by providing prospective residents and/or responsible parties with appropriate information and assistance to the nursing center, in accordance with current federal, state, and local standards, guidelines and regulations, and Solaris HealthCare’s established policies and procedures.

Job Responsibility

  • Completes all assigned tasks in a timely manner as instructed by supervisor
  • Adheres to work schedules in completing and performing assigned tasks
  • Cooperates with department personnel to ensure services can be adequately maintained to meet the needs of residents
  • Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout Solaris HealthCare
  • Treats residents, residents family members, visitors and fellow employees with courtesy, respect and dignity
  • Meets with Supervisor on a regular basis to assist in identifying and correcting problem areas and/or improving services
  • Notifies facility when late arrival to or absence from work according to established center policy
  • Adheres to established employee policies
  • Adheres to established dress code
  • Meets acceptable center attendance requirements
  • Ensures that all care is provided in privacy
  • Alerts residents before entering residents rooms
  • Reports all grievances and complaints made by residents to supervisor
  • Reports all allegations of resident abuse and/or misappropriation of resident property
  • Handles walk in or telephone inquiries and documents on the inquiry logs
  • Follows up on inquiries by contacting case managers via telephone or through electronic referral systems at direction of Admissions Director
  • Conducts tours of the center, documents clinical and financial information on the inquiry form for follow up at direction of Admissions Director
  • Participates in community outreach events by greeting guests, setting up, offering tours and other duties as assigned
  • Uses formal waiting list policy and keeps future reservations for residents
  • Reviews list of unoccupied beds and makes preadmission reservations according to type of case and accommodation required
  • Ensures that a model room is maintained in the nursing center at direction of Admissions Director
  • Maintains necessary knowledge of served market areas, resident origin, and major referral sources
  • Gathers demographic or clinical information from social worker, floor nurse or family prior to admission at direction of Admissions Director
  • Enters new patient information into Matrixcare and scans/uploads required documents in a timely manner
  • Verifies primary and secondary insurances, checks FDLE at direction of Admissions Director
  • Assumes responsibility for timely and accurate completion of admission contract within 48 hours under supervision of Admissions Director
  • Explains differences in rates and charges, services and nursing home policy regarding payment of bills
  • Provides copies for families regarding limited liability treatment policy and legal surrogate
  • Gives families list of department heads and resident handbook, interprets regulations
  • Primary responsibility for presentation of admission agreements to new admissions within 48 hours
  • Contacts family of confused resident and schedules packet signing prior to or on day of admission
  • Requests and secures legal paperwork such as health care surrogate, durable power of attorney
  • Delivers copy of admission contract to resident or emails as per request
  • Checks each room to ensure new admission readiness and reports flaws
  • Proficient in Matrix, MVP, FDLE, all payer verification systems, Entrypoint, and all electronic referral systems
  • May assist Administrator in contacting families after admission and discharge to determine satisfaction
  • Provides timely follow up on family or guarantor complaints
  • Ensures Greeter Club/First Impression Program is in place at direction of Admissions Director
  • Assists Admission Director in training the Admission team
  • Orders, copies, and assembles admissions forms & booklets
  • Provides support to Care Transition Coordinator by maintaining inquiry logs, tracking inquiries
  • Contributes articles to center newsletter and sends newsletters to referral sources
  • Assists Admission Director with planning, coordinating, and executing community and referral source events
  • Reports observations concerning structural, equipment and furniture defects and malfunctioning
  • Coordinates work of department with work of other departments
  • Attends and participates in staff meetings, departmental head meetings, or other center meetings as directed
  • Maintains confidentiality of necessary information
  • Utilizes supplies and equipment properly and without waste
  • Thinks and acts calmly and logically to meet unusual occurrences
  • Performs any miscellaneous work assignments as required
  • Participates timely in in service training classes
  • Attends and participates in continuing educational programs
  • Participates in annual Solaris HealthCare in service training programs

Requirements

  • Must be able to read, write, speak, and understand the English language
  • Must possess the ability to make independent decisions when circumstances warrant such action
  • Must demonstrate the knowledge and skills necessary to provide care appropriate to the age related needs of the residents served
  • Must be a supportive team member, contribute to and be an example of team work and team concept
  • Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public
  • Must possess leadership ability and willingness to work harmoniously with and supervise other personnel
  • Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents based on whatever maturity level in which they are currently functioning
  • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing activities
  • Must be able to relate information concerning a residents condition
  • Must not pose a direct threat to the health or safety of other individuals in the workplace
  • Local travel engaging in outside sales calls, including periodic overnight travel, as needed or as directed by Administrator is required
  • College degree preferred
  • Sales experience, particularly in health care services, products or pharmaceuticals is desirable
  • Familiarity with long term care and/or health care services useful
  • This role requires Florida AHCA Clearinghouse background screening

Nice to have

  • Sales experience, particularly in health care services, products or pharmaceuticals is desirable
  • Familiarity with long term care and/or health care services useful

What we offer

  • Affordable Health, Dental & Vision Insurance (family options included)
  • Advanced Pay -get paid when YOU want
  • 401k with Company Match -plan for your future
  • Generous ETO, Holidays & Sick Time -we value work life balance
  • Tuition Reimbursement -invest in your growth
  • Life Insurance & Disability Coverage -peace of mind for you & your family
  • Uniforms Provided & Perks Programs -we've got your covered
  • Shift Differentials depending on location, position & shift
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  • Affordable Health, Dental & Vision Insurance (family options included)
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  • Generous ETO, Holidays & Sick Time - we value work life balance
  • Tuition Reimbursement - invest in your growth
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Expiration Date
Until further notice
Flip Icon
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  • Generous ETO, Holidays & Sick Time
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  • Meet acceptable center attendance requirements
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  • Advanced Pay -get paid when YOU want
  • 401k with Company Match -plan for your future
  • Generous ETO, Holidays & Sick Time -we value work life balance
  • Tuition Reimbursement -invest in your growth
  • Life Insurance & Disability Coverage -peace of mind for you & your family
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