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Administrator

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Morson Talent

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Location:
United Kingdom , Portsmouth

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

25.00 GBP / Hour
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Job Description:

A fantastic opportunity has arisen for an Administrator with Share-point experience within the Site and Facilities Team with out prestigious client BAE Systems at their site in Portsmouth

Job Responsibility:

  • Support the Infrastructure & GFA Manager with Damages & Losses
  • Assist in coordinating between infrastructure and plant hire operations to ensure efficient communication and smooth project execution
  • Support with GFA asset tracking to identify emergent issues
  • Support the Infrastructure & GFA Manager with the daily administration of team and office duties
  • Maintain business and functional reporting requirements and attending meetings
  • Assist Infrastructure & GFA Manager with producing monthly plant forecasts for all Ship Repair projects, this includes producing forecasts for FTSPs and 4-week forecasts for Upkeeps
  • Assist Infrastructure & GFA Manager with updating the Building Custodian register, understanding where there are gaps and ensuring rectification
  • Collate and attend weekly meetings with the Projects, KBS & MOD associated with plant hire and GFA assets
  • Progress damage and loss cases, investigating discrepancies, and liaising with projects to recover costs where applicable
  • Run regular reports to display plant hire-related costs for the calendar year, helping to identify areas for potential cost savings
  • Analyse data to identify patterns in plant hire costs, damage, and losses, enabling us to take preventative actions
  • Apply initiative to progress chasing and identification of solutions and process adjustments to ensure continuous improvement implementation
  • Establish effective working relationships with both BAE Delivery teams and infrastructure/facility service providers
  • Support the Infrastructure team with help desk requests and the maintaining of tasks being completed in a timely manner
  • Working with KBS / MOD to update the asset register and support with the co-ordination and completion of this document
  • Working with Sites, Facilities & Infrastructure Team Lead in support of project administrative tasks
  • Assist Infrastructure & GFA Manager in day-to-day routine tasks

Requirements:

  • Knowledge and understanding of PM processes, procedures and systems
  • Project Management experience demonstrated in a professional role within a project
  • Good understanding of one or more Project Management tools techniques and practices
  • Knowledge of the Business environment for project
  • Have excellent interpersonal skills and be friendly, courteous and professional in dealing with all stakeholders
  • Be competent in drafting professional communications to distribute to all occupants of the Building
  • Be proficient in the use of appropriate IT packages including Microsoft Office Applications
  • Ability to respond to internal/external customer enquiries, providing information and guidance as appropriate and, where appropriate
  • Understand team budget and impact upon costs / opportunities for cost savings
  • Undertake any training necessary to maintain/improve their functional knowledge in support of the delivery of the Building Coordination task
  • Business Expertise (Requirements of the position for knowledge and expertise about the business rather than the technical expertise)
  • Understanding of project, its markets, customers, strategic priorities and culture
  • Some understanding of the wider Project Management environment, and of developments and practices in the field
  • Some understanding of the structure, organisation, processes and culture of the project, to be able to support implementation of appropriate Project Management approaches
  • A good understanding of how team integrates with other teams to achieve objectives
  • Understand the customer requirement and be customer focused for their delivery of their responsibilities
  • Understand how current base contractual requirements apply to the team
  • Always maintain a customer focus
  • Always engage with the customer professionally and effectively
  • Understand base processes and MOD requirements, structure and process
  • Lead through example as a team player, motivating and encouraging others to deliver the best possible service to the customer
  • Identify efficiency and potential cost saving opportunities
  • A high level of accuracy when inputting and cleansing data
  • Ability to analyse, maintain and produce management information, data and reports to meet MOD and BAE requirements
  • The ability to analyse and report issues within their area of responsibility to senior management to support solution development
  • The ability to analyse areas for potential change and to propose options to increase the effectiveness of the delivery
  • Ability to prioritise workload and meet customer expectations
  • Accountable as a member of the Sites, Facilities & Infrastructure Team for supporting development and implementation of appropriately tailored Project Management practices
  • Accountable for ensuring one or more aspects of Project Management practices in the project are suitable for purpose
  • Take responsibility for the personal learning and development, to identify opportunities to increase effectiveness

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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