Administrator Job at Morson Talent (Portsmouth)

Job Description

A fantastic opportunity has arisen for an Administrator with Share-point experience within the Site and Facilities Team with out prestigious client BAE Systems at their site in Portsmouth

Job Responsibility

Support the Infrastructure & GFA Manager with Damages & Losses
Assist in coordinating between infrastructure and plant hire operations to ensure efficient communication and smooth project execution
Support with GFA asset tracking to identify emergent issues
Support the Infrastructure & GFA Manager with the daily administration of team and office duties
Maintain business and functional reporting requirements and attending meetings
Assist Infrastructure & GFA Manager with producing monthly plant forecasts for all Ship Repair projects, this includes producing forecasts for FTSPs and 4-week forecasts for Upkeeps
Assist Infrastructure & GFA Manager with updating the Building Custodian register, understanding where there are gaps and ensuring rectification
Collate and attend weekly meetings with the Projects, KBS & MOD associated with plant hire and GFA assets
Progress damage and loss cases, investigating discrepancies, and liaising with projects to recover costs where applicable
Run regular reports to display plant hire-related costs for the calendar year, helping to identify areas for potential cost savings
Analyse data to identify patterns in plant hire costs, damage, and losses, enabling us to take preventative actions
Apply initiative to progress chasing and identification of solutions and process adjustments to ensure continuous improvement implementation
Establish effective working relationships with both BAE Delivery teams and infrastructure/facility service providers
Support the Infrastructure team with help desk requests and the maintaining of tasks being completed in a timely manner
Working with KBS / MOD to update the asset register and support with the co-ordination and completion of this document
Working with Sites, Facilities & Infrastructure Team Lead in support of project administrative tasks
Assist Infrastructure & GFA Manager in day-to-day routine tasks

Requirements

Knowledge and understanding of PM processes, procedures and systems
Project Management experience demonstrated in a professional role within a project
Good understanding of one or more Project Management tools techniques and practices
Knowledge of the Business environment for project
Have excellent interpersonal skills and be friendly, courteous and professional in dealing with all stakeholders
Be competent in drafting professional communications to distribute to all occupants of the Building
Be proficient in the use of appropriate IT packages including Microsoft Office Applications
Ability to respond to internal/external customer enquiries, providing information and guidance as appropriate and, where appropriate
Understand team budget and impact upon costs / opportunities for cost savings
Undertake any training necessary to maintain/improve their functional knowledge in support of the delivery of the Building Coordination task
Business Expertise (Requirements of the position for knowledge and expertise about the business rather than the technical expertise)
Understanding of project, its markets, customers, strategic priorities and culture
Some understanding of the wider Project Management environment, and of developments and practices in the field
Some understanding of the structure, organisation, processes and culture of the project, to be able to support implementation of appropriate Project Management approaches
A good understanding of how team integrates with other teams to achieve objectives
Understand the customer requirement and be customer focused for their delivery of their responsibilities
Understand how current base contractual requirements apply to the team
Always maintain a customer focus
Always engage with the customer professionally and effectively
Understand base processes and MOD requirements, structure and process
Lead through example as a team player, motivating and encouraging others to deliver the best possible service to the customer
Identify efficiency and potential cost saving opportunities
A high level of accuracy when inputting and cleansing data
Ability to analyse, maintain and produce management information, data and reports to meet MOD and BAE requirements
The ability to analyse and report issues within their area of responsibility to senior management to support solution development
The ability to analyse areas for potential change and to propose options to increase the effectiveness of the delivery
Ability to prioritise workload and meet customer expectations
Accountable as a member of the Sites, Facilities & Infrastructure Team for supporting development and implementation of appropriately tailored Project Management practices
Accountable for ensuring one or more aspects of Project Management practices in the project are suitable for purpose
Take responsibility for the personal learning and development, to identify opportunities to increase effectiveness

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