Administrator

• Support with tender bid submissions, including preparing documentation in Word and PowerPoint
• Produce and format specifications and reports using Microsoft Word
• Manage monthly invoicing in line with forecast sheets using Sage
• Provide front-of-house support, including answering incoming calls and managing reception duties
• Monitor shared inboxes (Accounts and Energy) via Outlook
• Track incoming payments and update records accordingly
• Maintain the electronic cash book using Excel
• Log invoices and credit notes on the invoice tracker
• Issue monthly customer statements via Sage
• Create new job numbers and records using Excel
• Process cheques, including banking at the Post Office
• Prepare fortnightly Aged Debtors reports for Directors
• Provide administrative support and cover for colleagues as required

• Highly organised with a proactive approach to work
• Able to produce accurate documentation while meeting deadlines and adhering to brand standards
• Strong working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
• Confident and professional telephone manner, including handling queries relating to outstanding payments
• Ability to build effective working relationships and communicate confidently at all levels
• Sage experience is desirable, but not essential as training can be provided

Sage experience