Administrator

• Oversee and coordinate all aspects of general office administration including maintaining administrative systems
• Provide administrative supervision to all office staff including booking flights, train tickets and hotel rooms and anything else that may be required
• On / off hires using COINS database, ordering necessary consumables, monitoring stock and utilisation levels
• Up- keep of asset records and documentation
• Dealing with Invoice and customer disputes
• Raise purchase orders and record delivery notes using COINS database
• Liaise with Purchase Ledger Team and suppliers regarding invoice queries
• Interact with colleagues, customers and visitors, maintaining a polite and helpful approach with all
• Prepare responses to correspondence containing routine inquiries
• File and retrieve company documents, records and reports and ensure all filing up to date and well-managed
• Create and modify documents such as invoices, reports, memos, SHEQ documentation letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office
• May conduct research, compile data and prepare papers for consideration and presentation to the management team
• Set up and coordinate meetings and conferences
• Collect and maintain inventory of office equipment and supplies
• Support staff in assigned project‐based work

• Educated to GCSE level
• Microsoft office experience in the areas Excel, Word and PowerPoint
• COINs experience desirable but not essential
• Ability to interpret procedures and policies of the organisation
• Ability to communicate effectively
• Ability to deal effectively with people
• Knowledge of administrative principles and their application
• Ability to manage a given list of tasks
• Ability to work well either alone or as part of a team
• Computer literate
• Good writing, analytical and problem-solving skills
• Ability to follow oral and written instructions
• Ability to handle situations and problems
• Know when to ask for help and guidance

COINs experience

• Generous holiday entitlement with the option to buy five days
• Flexible and adaptable working
• Family-friendly policies and work / life approach
• Mentoring programmes and continuous learning support
• Contributory pension scheme
• Annual incentive scheme
• Recognition scheme and long service awards
• Car scheme and private medical insurance (if applicable to the role)
• Option to participate in our share-save scheme
• Discounts including cycle to work and gym membership
• A support and advice service for colleagues and their families