Administrator/Reception

• Reception & Visitor Management: Greet and welcome visitors in a professional manner
• Notify staff of visitor arrivals
• Offer hospitality (coat check, refreshments as appropriate)
• Maintain a clean, organized, and professional reception area & meeting rooms
• Office Operations & Administration: Manage incoming calls, emails, and general correspondence (low volume)
• Coordinate meeting room scheduling and availability
• Prepare couriers and manage outgoing mail
• Order and maintain office and kitchen supplies
• Keep kitchen and common areas tidy (including dishwasher, upkeep, etc.)
• Organize team lunches and small office events
• Data Entry: Enter and process Accounts Payable supplier invoices
• Assist with ad-hoc customer or operational reporting

• Experience in reception or administration
• Strong verbal communication
• Experience with MS Dynamics 365 is an asset
• Ability to multitask
• Manage multi-line switchboard
• Professional demeanor

Experience with MS Dynamics 365

• Monday to Friday either 9am - 5pm or 8am - 4pm
• Full time hours with flexible start and end between 8am - 5pm
• 10 week contract with the potential to be extended