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Administrator IV Office of Sponsored Program

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Advocate Health Care

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Location:
United States , Charlotte

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Category:
Finance

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Contract Type:
Not provided

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Salary:

35.50 - 53.25 USD / Hour
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Job Description:

This position is part of the Research Administration Business Partners (RABP) Team. The RABP Team supports departments in the Charlotte/Georgia regions with management of their pre- and post-award activities and interfaces with the organization’s central offices for sponsored programs administration. It consists of a pre-award sub team and a post-award sub team. This position will be part of the RABP post-award sub team, and it will assist departments with financial aspects of post-award administration such as the provision of monthly expenditure reports and assistance with maintenance of labor schedules. It is a fully remote position.

Job Responsibility:

  • Supports faculty members and department administrators in the various stages of grant and/or contract life cycle
  • Demonstrates knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle is required
  • Understands the negotiation and documentation process related to each stage of the grant and/or contract life cycle
  • Reviews financial information to ensure compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle
  • Demonstrates advanced understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements
  • Possesses advanced knowledge to provide support and guidance to stakeholders for grants and/or contracts entered into by the institution
  • Demonstrates advanced knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded
  • Represents and promotes the institution's research activities at meetings
  • Demonstrates mastery of advanced skills to record, report, review, and reconcile grant budgets and expenditures to ensure compliance with sponsor and institutional requirements and policies
  • Maintains a positive working relationship with stakeholders and provide needed support during the grants and/or contracts life cycle
  • Demonstrates mastery of advanced knowledge needed to assist and support the formulation and implementation of policies and procedures relating to the administration of grants and/or contracts
  • Performs other related duties incidental to the work described herein

Requirements:

  • Bachelor's degree in business, Law, Accounting, Finance or related field of study
  • Three years of experience in grant accounting, research administration, grant/contract application, review/negotiation, and/or paralegal experience
  • or, an equivalent combination of education and experience
  • Master's degree or Juris Doctor (JD) preferred
  • Certified Research Administrator (CRA) as granted by the Research Administrators Certification Council preferred or Certified Financial Research Administrator (CFRA) as granted by the Research Administrators Certification Council preferred
  • Highly detail oriented and organized with a focus on teamwork, creating usable and accessible administrative tools
  • Advanced ability to use all technologies related to grants and contracts management
  • Ability to manage multiple priorities/deadlines
  • Skilled knowledge of WFBMC/Non-Profit Organization research administration and financial processes and systems
  • Advanced comprehension, interpretation skills and application of laws, regulations, and policies
  • Excellent negotiation skills, and composition and analysis of business contract terms and language
  • Exceptional desire to manage a larger caseload and is an excellent self-starter and problem solver
  • Exceptional interpersonal, oral and written communication skills to work effectively with a large and diverse constituency, including senior leadership, faculty, support staff, granting agencies, and vendors

Nice to have:

  • Master's degree or Juris Doctor (JD)
  • Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA)
What we offer:
  • Paid Time Off programs
  • Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
  • Flexible Spending Accounts for eligible health care and dependent care expenses
  • Family benefits such as adoption assistance and paid parental leave
  • Defined contribution retirement plans with employer match and other financial wellness programs
  • Educational Assistance Program
  • Premium pay such as shift, on call, and more based on a teammate's job
  • Incentive pay for select positions
  • Opportunity for annual increases based on performance

Additional Information:

Job Posted:
January 30, 2026

Employment Type:
Fulltime
Work Type:
Remote work
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