Administrator / Healthcare Assistant Job at Alliance Medical Ltd (Guildford)

Administrative Assistant

We are offering a long-term contract employment opportunity within the Healthcar...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an administrative role, preferably in the healthcare, hospital, or social assistance sectors
Proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint
Demonstrated ability to answer inbound calls effectively and with detail orientation
Strong customer service skills, with the ability to interact with patients, staff, and other stakeholders in a detail oriented and courteous manner
Experience with data entry, ensuring accuracy and attention to detail
Ability to handle email correspondence, responding in a timely and detail oriented manner
Experience with both inbound and outbound calls, managing communications effectively
Ability to schedule appointments in a complex, fast-paced environment
Experience completing and processing expense reports accurately and efficiently
Proven ability to take meeting minutes, capturing key points and actions accurately

Job Responsibility

Efficiently and accurately process customer credit applications
Maintain precise records of customer credit
Resolve customer inquiries in a timely and detail-oriented manner
Monitor customer accounts and take appropriate actions when required
Answer inbound calls providing excellent customer service
Facilitate email correspondence effectively and in a detail-oriented way
Manage inbound and outbound calls
Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks
Schedule appointments as per requirements
Complete and process expense reports

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Specialist - Physician Assistant Program

We are seeking a dedicated and organized Administrative Assistant to support Dan...

Location

United States , Boston

Salary:

24.07 - 29.20 USD / Hour

Dana-Farber Cancer Institute

Expiration Date

Until further notice

Requirements

High school diploma required
Bachelor’s degree preferred
1 year of relevant experience
Good written and oral communication skills
Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts
Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail
Ability to organize, multi-task, prioritize, and follow-through

Job Responsibility

Provide administrative support for the department, clinicians, and/or faculty
Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues
Manage meeting planning and schedules for individuals and teams within assigned department group
May liaise between patient and clinical staff to provide scheduling support
Draft communications for members of the department or individuals that the position is supporting for review
May be responsible for data entry
Provide email and phone communication with internal and external teams or collaborators
May serve as onsite representative for external groups, visitors, or collaborators
Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing
Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering

Fulltime

Administrative Assistant

In this role, you will provide customer service and administrative support to pa...

Location

Australia , Castle Hill

Salary:

Not provided

APM Employment Services

Expiration Date

Until further notice

Requirements

Experience in Disability, Aged Care, Healthcare, or lived experience
Tertiary qualifications in Administration/Business Support or relevant experience
Strong communication and stakeholder management skills
Excellent planning, organisational, and relationship-building abilities
Proficiency in Microsoft Office (especially Excel)
Experience with CRM systems (Salesforce highly regarded)
High level of self-motivation and attention to detail

Job Responsibility

Respond to participant and stakeholder enquiries promptly and professionally
Manage leads and support conversion to active participants
Maintain accurate CRM records (Salesforce preferred)
Coordinate onboarding processes and stakeholder communication via phone and email
Process invoicing and billing accurately within required timeframes
Contribute to continuous improvement initiatives and quality service delivery
Participate in team meetings, training, and performance reviews

What we offer

A flexible, supportive, and friendly team environment
Ongoing training, career progression, and professional development opportunities
An attractive salary
Comprehensive Employee Assistance Program
Paid parental leave with top-up opportunities
Discounts at major retailers and an employee recognition program

Fulltime

Administrative Assistant

We're hiring an Administrative Assistant with experience handling some light HR ...

Location

United States , Darien

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business, management or communications
3-5 years of executive administrative experience in an entrepreneurial environment
3-5 years’ experience managing private company Human Resources, and Employee Benefits programs
Excellent organizational and administrative skills – ability to multi-task
Excellent communication and interpersonal skills
Strong analytical and problem-solving skills
Ability to take responsibility, work independently as well as with cross-functional teams (sales, operations, finance, etc.)
Proficient in Microsoft Office and Excel with aptitude to learn new software and systems

Job Responsibility

Oversee comprehensive administrative support to senior management, including calendar coordination, meeting arrangement, and expense report processing
Manage all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, and enrollments in HSA and 401k programs
Maintain and update personnel handbook and procedures, ensuring compliance with employment regulations
Manage corporate Insurance policies, including annual audits and renewals
Handle office management duties, including supply ordering, holiday posting, and liaison work with IT and Telecom
Monitor and manage annual budget for office supplies and employee-related costs
Ensure proper management of employee files, both electronic and paper, and track vacation and family medical leave
Oversee detailed itinerary arrangements for domestic and international flights
Assist in navigating and managing reporting needs for the executive team

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Assistant Executive Director

Location

United States , Great Neck

Salary:

118000.00 - 141600.00 USD / Year

Atria Senior Living

Expiration Date

Until further notice

Requirements

A Bachelor’s degree in business administration, healthcare administration, or related subject, and five years experience in operations management with demonstrated success in meeting financial goals specific to retirement living, assisted living, long term care or related fields such as hospitality
or equivalent combination of education or experience
Demonstrated success in operating or maintaining a quality, customer service workforce
Experience in recruiting and training others
Licensed as an administrator for assisted living in states requiring such license
Basic knowledge of computer systems, particularly Microsoft Excel and Word
Position requires driving responsibilities (may use Company provided vehicle and/or personal vehicle)
Must possess valid driver’s license
Must satisfactorily meet and be in compliance with Atria motor vehicle policy standards

Job Responsibility

Is active in local community activities
Establishes networks and resources for resident referrals
Performs regular reviews of, and makes recommendations on, building construction and preventative maintenance
Able to work in various positions at community and fill in as needed
Provide support for department heads in all disciplines as needed
Builds a high performing team and keeps morale high
Assists the Executive Director with all aspects of operations
Recruits and trains team members as assigned
Assists in supervision or may have direct supervisory responsibilities for some team members
Maintains high customer satisfaction and ensures a quality-oriented workforce

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Executive Assistant

We are offering a long-term contract employment opportunity for an Executive Ass...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in ADP - Financial Services
Familiarity with Cisco Webex Meetings
Experience with Concur
Proficiency in CRM software
Knowledge of Kronos Timekeeping System
Ability to utilize About Time software
Strong Calendar Management skills
Excellent Communication skills
Experience in managing Conference Calls
Ability to handle Correspondence

Job Responsibility

Coordinate and manage the CEO's calendar, scheduling appointments and meetings
Handle email correspondence and conference calls, ensuring clear and effective communication
Assist with the onboarding and offboarding of staff, ensuring a smooth transition for all parties
Maintain an organized filing system, ensuring easy access to important documents
Manage mail, sorting and distributing as necessary
Coordinate travel arrangements, ensuring all aspects of trips are well-planned
Prepare and manage expense reports, ensuring accurate and timely submission
Assist with the coordination of public events, ensuring they run smoothly

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Medical Office Assistant

Join us in changing our patients’ lives for the better and our goal is to help c...

Location

Canada , Edmonton; Spruce Grove

Salary:

Not provided

Glenwood Radiology

Expiration Date

Until further notice

Requirements

Requirements include multi tasking
60 wpm
strong anatomy knowledge
strong patient care
ability to handle a busy environment
Relevant training or experience as a Medical Office Assistant
A desire to learn new technologies plus savvy computer skills
Excellent organization and time management skills
Self-motivated to balance and organize a number of responsibilities in a fast-paced medical environment, while ensuring attention to detail, accuracy and efficiency

Job Responsibility

Dictation
running patients
changing patients
designation to area or technologist
maintenance
stocking of room
ensuring the success of our patient experience

What we offer

Exceptional extended health benefits plus unique lifestyle perks
On-site training to help ensure your success
Excellent career advancement opportunities with a successful, growing company

Medical Office Assistant

This is an excellent opportunity to work in an expanding corporation with a dedi...

Location

Canada

Salary:

22.00 CAD / Hour

Guardian Radiology

Expiration Date

Until further notice

Requirements

Proven proficiency with computers
Efficient typing skills
Ability to quickly learn and use new programs
Keen attention to accuracy and detail
Ability to maintain confidentiality
Effective organization and time management skills
Proven ability to multitask
Ability to work both independently and as a team

Job Responsibility

Greet patients
Answer and forward telephone calls
Receive and fax patient requisitions and other correspondence
Schedule and confirm appointments
Data entry

Administrator / Healthcare Assistant

Alliance Medical Ltd

Location:
United Kingdom , Guildford

Category:
Health and Beauty

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 01, 2026

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Job Posted:
February 01, 2026