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Administrator - Health, Safety, Compliance & Facilities

ymcanorfolk.org Logo

YMCA Norfolk

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Location:
United Kingdom , Norwich

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

15561.00 GBP / Year ▼
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Job Description:

This is an exciting new role within our Health, Safety & Compliance and Facilities teams, providing crucial administrative and operational support to help us maintain safe, compliant and well‑run environments across all our sites and services. This is a dynamic and varied administrative role, ideal for someone who thrives on organisation, accuracy and collaboration.

Job Responsibility:

  • Maintaining accurate records, registers and documentation
  • Coordinating inspections, audits, contractor visits and training
  • Helping track statutory compliance deadlines (fire safety, water hygiene, PAT testing, gas safety etc.)
  • Supporting the development of policies, procedures, reports and dashboards
  • Managing shared inboxes and responding to routine queries
  • Keeping our digital systems and documentation up to date and audit‑ready
  • Acting as a liaison point for internal teams, contractors and external partners

Requirements:

  • Highly organised with excellent administrative skills
  • Strong communicator with clear written and verbal skills
  • Confident using Microsoft Office and digital systems
  • Able to manage competing priorities and work to deadlines
  • Analytical, with good attention to detail
  • Comfortable handling sensitive or confidential information
  • Proactive, adaptable and committed to continuous improvement

Nice to have:

  • Experience in health & safety, compliance, facilities or property management
  • Experience maintaining records, registers or logs
  • Understanding of health & safety or compliance requirements (HSWA, COSHH, RIDDOR, etc.)
  • Experience coordinating training or meetings
  • Familiarity with risk assessments, inspections or audit processes
  • Relevant training such as IOSH Working Safely or NVQ Level 3 in Business Administration
What we offer:
  • Health Care Plan
  • 34 days (pro rata) per annum inclusive of Bank and Public Holidays
  • An additional day of annual leave (pro rata) awarded after 5 and 10 years of continuous Long Service
  • Access to contributory stakeholder pension scheme after 3 months
  • Health and wellbeing events and activities
  • Family friendly policies
  • In service training opportunities and bursaries investing in your development
  • Annual staff day and staff awards to celebrate our successes
  • Death in service benefit of 2 x annual salary
  • Regular line management and support
  • Staff discount at Williams Kitchen Café, Explorers Soft Play & Muddy Puddles Nursery

Additional Information:

Job Posted:
March 19, 2026

Expiration:
March 25, 2026

Employment Type:
Parttime
Work Type:
Hybrid work
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