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Administrator / Finance Assistant

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ABL

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Location:
Japan , Tokyo

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

OWC, an ABL Group company, is a technical and advisory consultancy specializing in renewable energy, including onshore & offshore, fixed/floating wind energy, onshore solar, floating solar, and hydrogen. OWC offers a global service offering, focused on project development services, owner’s engineering, technical due diligence, and independent engineering. We have an unrivalled reputation for providing high-quality, innovative, and reliable solutions, drawing on extensive technical knowledge and practical experience which goes back to the late 1990s in offshore renewables. We are currently seeking a highly motivated and experienced Administrator/ Finance assistant to join our dynamic team. If you have a passion for administrative support and thrive in a collaborative environment, we encourage you to apply.

Job Responsibility:

  • Responsible for all administration tasks
  • Issuing of approved invoices to clients in a timely manner
  • Update and monitoring of the job register
  • Issuing of engagement letters, purchase orders, work orders etc. in line with company procedures
  • Opening of projects within the company server, NetSuite, and hard folders in a timely manner
  • Ensuring timesheets are submitted frequently and monitoring of maritime department timesheet submission
  • Support the Office Manager as requested
  • Assisting with Finance team as and when needed
  • Liaise with the regional administrative and finance teams and assist when required
  • Photocopying and printing various documents
  • Always comply with the company QHSE policies, manuals, procedures, work systems and regulations at ABL premises, projects and client sites
  • Maintain financial files and records digitally in required systems
  • Setting up projects and maintaining in Netsuite with updating CTRs, intercompany/freelancers etc.
  • Processing intercompany incoming invoices and preparing outgoing intercompany invoices
  • Preparing and manually sending Client invoices according to contracts
  • Processing supplier and freelancer invoices
  • Manually preparing invoices, freelancers and expense payments in bank
  • Debt collection
  • Review Expenses and manually enter payments into bank
  • Maintain payroll, including manually entering expenses, pensions and overtime
  • Assist with Finance Manager/Managing Director
  • Assist with year ended statutory accounts and schedules and annual audits
  • Other duties as assigned

Requirements:

  • Administrative professional
  • At least 2 years relevant work experience
  • Familiar with Microsoft Word, Outlook and Excel software as a minimum
  • Fluent Japanese communicator both verbal and written
  • Good English communicator (written)
  • Good timekeeper
  • Excellent telephone manner and interpersonal skills
  • Organized and enthusiastic
  • A mature outgoing personality
  • Efficient and effective with the ability to work under own initiative
  • Team orientated with the ability to multi-task and work well under pressure

Nice to have:

  • Relevant professional qualification
  • Degree qualified to degree level of equivalent and working to obtain a recognized professional accounting qualification
  • Experience within company related industries
  • Good English communicator (verbal)
  • Solid understanding of current accounting standards and a good understanding of cost/management and reconciliation of cash, debtors and creditors
  • Experience with audit activities and reporting, payroll, budget and analyses, accounts payable and receivable

Additional Information:

Job Posted:
March 04, 2026

Expiration:
March 24, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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