Administrator - Estate Agency Job at Office Angels (Cirencester)

Legal Administrative Assistant/Office Manager

Our client, a successful law firm, is seeking a Legal Administrative Assistant/O...

Location

United States , Rochester

Salary:

50000.00 - 75000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of legal admin/office manager experience in a law firm (litigation experience is a PLUS)
Excellent written and verbal communication skills with a professional and client-focused demeanor
Ability to work independently, exercise sound judgment, and maintain confidentiality of sensitive information
Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and Adobe Acrobat

Job Responsibility

Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition
Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance
Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence
Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials
Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies
Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records
Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements
Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance
Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality
Conduct basic legal and factual research and gather information needed to support attorneys in active matters

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Lettings Negotiator

Welcome to Thornley Groves, where property is done personally. As part of Lomond...

Location

United Kingdom , Sale

Salary:

28000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Great customer service
Experience in estate agency & administration is useful but not essential
Highly organised & able to work under pressure
Able to work Saturdays
Motivated & wants to join a growing business

Job Responsibility

Registration and management of Letting applicants
Arranging & completing viewings/appointments
Handle leads which are provided through various property portals and inbound calls
Provide constructive and informative feedback to Landlords
Generate and negotiate offers to get lets agreed
Complete necessary paperwork to ensure a smooth transaction
Liaise with Tenants, Landlords and the Property Management Department in order to process letting completions

What we offer

discounts at over 900 retailers
wellbeing centre resources
Employee Assistance Programme with free counselling support
annual leave purchase scheme (buy up to 5 extra days)
Smart Tech Scheme
Cycle2Work Scheme
enhanced Family Friendly Leave for maternity, paternity, adoption & IVF
competitive base pay plus incentivised commission and performance bonuses
loyalty celebrations
retirement pension

Fulltime

New

Paralegal / Corporate Legal Assistant

Our client a established corporation in the Pittsburgh area is seeking Paralegal...

Location

United States , Imperial

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience as a Paralegal, Corporate Legal Assistant, supporting legal or executive teams
Understanding of corporate governance, business entity management, corporate filings, or legal compliance
Experience reviewing legal documents, contracts, deeds, or real estate documentation
Excellent organizational skills with the ability to manage multiple priorities and deadlines

Job Responsibility

Manage annual corporate filings, state registrations, business licenses, and ongoing corporate compliance across multiple states
Prepare, review, and maintain corporate records, deeds, legal correspondence, and other legal documentation
Review real estate documents prior to recording and ensure accuracy and completeness
Review and assist with Master Service Agreements and other commercial contracts
Coordinate contractor licensing and maintain compliance with applicable state and local regulations
Assist with registering and maintaining corporate entities in new and existing jurisdictions
Support business expansion efforts, including coordinating payroll registrations and state compliance requirements for new markets
Maintain organized legal files and corporate records through document management systems
Serve as a professional point of contact for executives, business partners, government agencies, vendors, and internal leadership
Provide executive-level administrative and legal support to senior leadership as needed while acting as a trusted representative when executives are unavailable

What we offer

Competitive salary
discretionary bonus
comprehensive benefits
benefits available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

New

Legal Specialist

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of progressive experience in legal operations, compliance, contract administration, regulatory affairs, corporate governance, risk management, human resources, or a related business discipline
Demonstrated ability to manage multiple priorities and deadlines in a fast-paced, detail-focused setting
Strong analytical, organizational, and written and verbal communication skills
High degree of discretion, sound judgment, and ability to handle sensitive information confidentially
Proficiency with Microsoft Office and standard business systems used for documentation, tracking, and reporting
Experience supporting multi-state compliance activities, licensing obligations, or regulatory requirements is strongly preferred
Juris Doctor degree and active bar licensure in NE or the ability to become licensed in NE are preferred
Background working with outside counsel, legal budgets, commercial contracts, corporate governance, or commercial real estate and leasing matters is a plus

Job Responsibility

Oversee daily legal support activities and coordinate effectively with external counsel on matters requiring specialized review or representation
Contribute to the handling of disputes, investigations, claims, and internal compliance assessments to protect business interests and support operational decision-making
Evaluate legal and regulatory exposure across business functions and recommend practical steps to reduce contractual, compliance, and operational risk
Maintain organized legal files, tracking tools, and documentation systems to support visibility, record retention, and timely follow-up
Administer licensing, permitting, renewals, and required filings across multiple jurisdictions while keeping compliance schedules current and accurate
Track changes in applicable laws and regulations, communicate relevant updates to stakeholders, and assist with responses to audits, inspections, and agency inquiries
Prepare, review, and manage a variety of commercial agreements, including vendor, lease, service, and confidentiality documents, throughout the full contract lifecycle
Support board and committee administration by preparing materials, maintaining governance records, assisting with filings, and contributing to strategic projects such as due diligence and expansion initiatives
Partner with human resources and operations on employment-related compliance matters, workplace concerns, policy administration, training efforts, and process improvements across legal and compliance functions

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan
Free online training
access to top jobs
competitive compensation

Fulltime

New

Lettings Administrator

Welcome to Thornley Groves, where property is done personally. As part of Lomond...

Location

United Kingdom , Stockport

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Be able to work Saturdays
You have previous experience in Estate Agency
Excellent customer service skills
Excellent communication skills
You have a keen eye for attention to detail
You are highly organised and work well under pressure to meet deadlines

Job Responsibility

Liaising daily with tenants, landlords and the property management team to ensure smooth progression of lettings
Managing move-ins, ensuring all documentation, payments, referencing and compliance checks are completed on time
Preparing and issuing tenancy agreements and legal documentation in line with current lettings legislation
Ensuring all properties and tenancies meet regulatory and compliance requirements prior to tenancy start dates
Coordinating key releases and ensuring tenants receive the correct documentation and information at move-in
Responding to enquiries via phone, email and in person in a professional and timely manner
Supporting the lettings team with administrative tasks to ensure efficient office operations within a fast-paced city centre office environment
Maintaining accurate tenant, landlord and property records within the CRM system

What we offer

Smart spending app gives discounts at over 900 retailers
wellbeing centre with resources
Employee Assistance Programme offering free counselling support sessions
annual leave purchase scheme (buy up to an extra 5 days of holiday)
Smart Tech Scheme to get latest gadgets and appliances
Cycle2Work Scheme
enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF
competitive base pay plus incentivised commission and performance bonuses
loyalty celebrations for length of service
pension plan

Fulltime

New

Legal Assistant - Tax, Trusts & Estates

A mid-sized law firm headquartered in Parsippany, NJ, is seeking a detail-orient...

Location

United States , Parsippany

Salary:

Not provided

Porzio, Bromberg & Newman, P.C.

Expiration Date

Until further notice

Requirements

Minimum experience of two years as a legal assistant or equivalent
Skilled at managing complex schedules and coordinating team needs
Proficient in electronic document organization and retrieval
Familiar with legal administrative tasks such as intake, conflict checks
state and federal court and administrative agency rules, procedures and deadlines
Experience with billing procedures and software
Able to address administrative challenges and suggest improvements
Comfortable with Microsoft Office Suite, Outlook, CRM tools, and ideally AI tools
Experience with electronic filing and workflow systems for optimal efficiency.

Job Responsibility

Manage attorney schedules and coordinate client meetings
Oversee the client intake process, including communications, conflict checks, and internal file setup
Handle incoming and outgoing correspondence with professionalism
Maintain and organize client files and documents, ensuring efficient record management
Assist with billing and invoicing processes
Provide general administrative support to the legal team
Handle client inquiries and provide excellent customer service
Utilize and maintain efficient office systems and processes.

What we offer

Medical, Dental, and Vision insurance
401(k) retirement plan with employer matching
Individual and Dependent Life Insurance
Short- and Long-Term Disability
Paid Time Off
Paid Holidays
Employee Assistance Programs

Fulltime

Branch Coordinator

At KFH we are looking for a Branch Coordinator to join our Sales and Lettings te...

Location

United Kingdom , Blackheath

Salary:

28000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in a fast-paced administrative role, ideally within a London estate agency
Strong attention to detail and excellent organisational skills to keep everything running smoothly
Confident communication skills – face-to-face, over the phone, and via email
A proactive, can-do attitude and the ability to multitask effectively
Familiarity with using CRM systems, we’ll support you with training on our system: Reapit

Job Responsibility

Handling calls, emails, and messages professionally and efficiently
Preparing valuation packs, instruction letters, and property marketing materials
Managing property portals, compliance checks, and ID verification
Supporting sales and lettings progression including offer registration and documentation
Coordinating branch keys, petty cash, stationery, and health & safety checks

What we offer

Additional earning potential and discounts

Fulltime

Real Estate Legal Assistant

Our client, a successful full-service law firm, is seeking a Real Estate Legal A...

Location

United States , Worcester

Salary:

65000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of legal assistant experience supporting real estate attorneys (either res or comm)
Strong knowledge of real estate transactions and closing processes
Experience with title and survey review, financing transactions, and lease documentation is preferred
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Experience with document management, time and billing, and electronic signature platforms
Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously
Strong attention to detail and commitment to producing accurate, high-quality work
Excellent written and verbal communication skills
Ability to work independently while collaborating effectively within a team environment
Professionalism, sound judgment, and the ability to handle confidential information with discretion

Job Responsibility

Prepare, revise, proofread, and format a variety of real estate documents, including purchase and sale agreements, leases, easements, licenses, financing documents, organizational documents, and closing materials
Assist attorneys with commercial real estate transactions, including acquisitions, dispositions, financing, refinancing, leasing, and development projects
Coordinate due diligence activities, including reviewing title commitments, surveys, zoning information, and corporate documents
Prepare closing checklists, organize transaction files, track outstanding items, and coordinate document execution and closings
Order, review, and organize title, municipal lien, and other due diligence reports
Maintain transaction calendars and monitor critical deadlines for closings, permitting, and financing
Prepare signature packages and coordinate execution through electronic and traditional methods
File and retrieve documents with state agencies, registries of deeds, and other governmental entities as needed
Draft routine correspondence and communicate professionally with clients, lenders, opposing counsel, title companies, consultants, and government agencies
Manage attorney calendars, schedule meetings, and coordinate conference calls and project timelines

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

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Administrator - Estate Agency

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