Administrator Company Secretarial Administrator Job at Randstad (Cambridge)

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Company Secretary

Company Secretary role working alongside the Group Company Secretary and Head of...

Location

United Kingdom , London

Salary:

40000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent attention to detail and work ethic
Excellent communications skills
A flexible approach to varied tasks, with an eagerness to tackle new challenges
A legal degree is beneficial

Job Responsibility

Attending and minuting weekly Management Approval and Executive Approval Process meetings
Organising meetings, collating meeting packs, drafting minutes, and following up
Preparing agendas and reporting schedules for Board meetings
Maintaining the group's corporate structure chart and managing a small portfolio of subsidiary entities
Ensuring timely filing of statutory information
Advising the Asset Management Team on internal approval thresholds
Taking primary responsibility for maintaining and auditing corporate records
Handling any other secretarial duties as needed to support the team

Fulltime

Associate Company Secretary

We are currently looking for an Associate Company Secretary to join our Corporat...

Location

Greece , Athens

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Law, Business Administration, Governance, or a related field
3+ years of experience in a company secretarial, governance, or compliance role within a corporate setting
Solid understanding of corporate governance principles, statutory requirements, and best practices
Experience supporting senior executives and managing confidential governance documents
Familiarity with governance software tools
A proactive, collaborative, and adaptable approach to cross-functional work.

Job Responsibility

Provide day-to-day support in implementing and maintaining governance policies aligned with internal strategy and regulatory standards
Assist in the coordination of director inductions, training programs, and ongoing governance initiatives
Maintain statutory registers and ensure the accuracy of company records in collaboration with internal teams
Support the preparation of agendas, reports, and minutes for Board and Committee meetings
Attend meetings as needed and track action items and follow-ups in coordination with the Company Secretary
Coordinate with internal stakeholders and external advisors to ensure timely statutory filings and returns
Contribute to the planning and execution of shareholder meetings, including the Annual General Meeting (AGM)
Support the development and enhancement of governance structures, including committees and reporting lines.

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance Plan
Preferential household electricity plan
Pension Plan.

Fulltime

Company Secretarial Assistant

This role involves assisting in corporate governance, handling company filings, ...

Location

United Kingdom , West Malling

Salary:

13.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

ICSA/CGI qualification (part-qualified or studying) is desirable but not essential
Prior experience in a company secretarial or corporate compliance role
Strong working knowledge of Companies House processes and online filing systems like Diligent Entity Management
Experience with UBO/KYC compliance and due diligence documentation
Excellent attention to detail and organisational skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office applications
familiarity with entity management software is a plus

Job Responsibility

Assist with the preparation and submission of Companies House filings, including confirmation statements, director appointments/resignations, and share allotments
Coordinate responses to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests
Maintain and update statutory registers and company records diligently
Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes
Ensure compliance with corporate governance and regulatory requirements at all times
Liaise with internal teams, external advisers, and regulatory bodies
Assist with other administrative and compliance-related tasks within corporate governance

What we offer

Weekly Pay
Up to 28 days annual leave
Dedicated consultant to support your job search
First opportunity to see permanent positions
Access to free eyecare vouchers
Temp of the Month awards
Timesheets can be completed on mobile device
Perks at work
Discount schemes
Access to Well-being platforms

Fulltime

Office Administrator

Beacon Technologies is seeking an Office Administrator for our client partner in...

Location

United States , Chicago

Salary:

Not provided

Beacon Technologies

Expiration Date

Until further notice

Requirements

Experience in an administration role
Customer service experience
Administrative/secretarial experience in a sizable company
Experience in a secretarial, or administration role
MS Office – PPT, Word, Outlook, Excel

Job Responsibility

Maintain a healthy and safe office environment
Develop and maintain effective hard and soft copy filing systems
Address all enquiries from customers professionally and accurately
Manage accurate flow of incoming and outgoing information, ensuring confidentiality and highlighting pressing deadlines
Book meetings, organize events, arrange travel and file expense reports
Order supplies, stationary and maintain consumables stock
Coordinate meeting, agenda and matter lists for internal team meetings
Provide a professional, business-like and efficient interface point with internal and external representatives
Assist in preparing and reviewing reports, spreadsheets and presentations
Initiate special projects and process improvements based on department needs

What we offer

Career advancement opportunities
Extensive training
Excellent benefits including paying for health and dental premiums for salaried employees

Parttime

Temporary Medical Secretary

Our client, a reputable healthcare organisation, is seeking a dedicated Temporar...

Location

United Kingdom , London

Salary:

18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a medical secretary or in a similar administrative role within healthcare is preferred
Strong organisational skills and the ability to manage multiple tasks efficiently
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office Suite and familiarity with medical terminology
A commitment to providing exceptional patient care

Job Responsibility

Efficiently book patients for the London-based site and other private practise locations
Respond promptly to all correspondence via email, post, and telephone calls
Type and format medical letters, ensuring accuracy and professionalism
Conduct regular audits to ensure optimal service delivery
Complete referrals and diagnostic requests with precision
Liaise with consultants and clinicians to foster a positive service culture and enhance clinician satisfaction
Develop strong communication with patients to promote a welcoming environment and high levels of patient satisfaction
Conduct ad hoc audits on patient satisfaction measures
Manage clinic diaries, ensuring appointments run smoothly and on time
Create invoices and collect payments on the day of appointments

What we offer

Holiday pay

Fulltime