Administrator - commercial property Job at Randstad (North York)

Commercial Property Administrator

We are looking for a skilled Commercial Property Administrator to join our team ...

Location

United States , Belvedere Tiburon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred, though equivalent experience may be considered
1–3 years of experience in property management, real estate, or a related field
Strong verbal and written communication skills
Proficiency in Microsoft Office
experience with property management software like Yardi is advantageous
Excellent customer service skills and a detail-oriented approach
Ability to manage multiple tasks and deadlines effectively
Comfortable working in a fast-paced environment

Job Responsibility

Oversee daily property operations, including tenant communications, maintenance coordination, and vendor management
Respond to tenant inquiries and service requests promptly to ensure high levels of satisfaction
Coordinate property repairs, inspections, and preventive maintenance schedules
Assist with lease administration tasks, such as rent collection and financial reporting
Review invoices, process purchase orders, and support budget tracking efforts
Maintain accurate property records, files, and insurance documentation
Conduct routine site visits to ensure properties are well-maintained and comply with regulations
Collaborate on construction or improvement projects as needed
Provide support to the property manager and asset manager on various projects

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

New

Property Administrator

We are looking for a Property Administrator to support day-to-day property opera...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management, leasing, or administrative operations within residential, commercial, or mixed-use environments
Working knowledge of affordable housing programs and compliance standards, including LIHTC, HUD, and tax credit documentation
Familiarity with supportive housing recertification processes and occupancy-related recordkeeping
Hands-on experience using property management software such as Yardi, OneSite, or similar systems
Strong organizational skills with the ability to manage multiple deadlines, maintain accurate files, and follow detailed procedures
Clear written and verbal communication skills for interacting professionally with residents, applicants, and staff
Ability to work effectively in a fast-paced setting while maintaining discretion and attention to detail

Job Responsibility

Coordinate daily administrative activities for property operations, including maintaining files, preparing correspondence, and supporting office workflow for residential and commercial properties
Assist with leasing activity by responding to inquiries, scheduling tours, preparing application materials, and guiding applicants through the move-in process
Maintain accurate tenant and property records within platforms such as Yardi and OneSite, ensuring documentation is current and easily accessible
Support compliance-related processes for affordable housing programs, including LIHTC, HUD, tax credit, and supportive housing recertification requirements
Help monitor resident certifications, renewals, and occupancy documentation to promote timely processing and adherence to program standards
Serve as a point of contact for residents, applicants, vendors, and internal teams by addressing questions and routing issues for resolution
Prepare routine reports, track leasing and occupancy data, and assist with audits or file reviews as needed by property management leadership
Contribute to smooth property administration across senior housing and affordable housing communities by helping organize recertification timelines and operational follow-up

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Property Administrator

We are seeking a highly organized and detail-oriented Property Administrator to ...

Location

United States , Falls Church

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in property management, including resolving tenant-related issues
Experience using Yardi and Nexus software systems
Prior experience supporting commercial property management operations is preferred
Prior experience handling invoicing is required
Strong proficiency with property management software
Excellent verbal and written communication skills
Proven ability to multitask and manage competing priorities effectively
Experience conducting property inspections, coordinating with maintenance staff, and assisting with lease administration
Ability to support tenant move-ins and move-outs

Job Responsibility

Support day-to-day property management operations for commercial properties, including addressing and resolving tenant-related issues
Serve as a point of contact for tenants, vendors, and internal stakeholders
Utilize Yardi and Nexus software systems to manage property administration tasks and maintain accurate records
Process and track invoices, ensuring timely and accurate handling of property-related billing
Maintain strong working knowledge of property management software and use it to support daily administrative functions
Communicate effectively with tenants, vendors, maintenance teams, and internal stakeholders through both verbal and written correspondence
Manage multiple priorities in a fast-paced environment while maintaining a high level of organization and attention to detail
Conduct property inspections and coordinate closely with maintenance staff to address repairs and operational needs
Assist with lease administration, including file maintenance, documentation, and tracking important lease details
Support tenant move-ins and move-outs, ensuring a smooth and organized transition process

Fulltime

Commercial Property Manager

Our client, a large and well-established organization in Central San Diego, is s...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 4+ years of commercial property management experience
Proven experience managing multiple commercial properties and/or large commercial portfolios
Strong CAM reconciliation experience required
Experience overseeing high-touch tenant relationships and stakeholder communications
Background managing office, industrial, mixed-use, retail, or institutional properties preferred
Experience working within a large organization or complex portfolio environment
Strong understanding of commercial leases, property operations, and building systems
Advanced financial acumen including budgeting, forecasting, variance analysis, and expense management
Excellent organizational and project management skills
Ability to prioritize multiple responsibilities and deadlines simultaneously

Job Responsibility

Manage day-to-day operations of multiple commercial properties within a large portfolio
Serve as the primary point of contact for tenants, vendors, contractors, and internal departments
Conduct regular property inspections to ensure buildings, common areas, and grounds are maintained to company standards
Coordinate maintenance, repairs, capital improvement projects, and vendor services
Ensure compliance with local, state, and federal regulations as well as company policies and procedures
Respond promptly and professionally to tenant requests, concerns, and service issues
Develop and maintain strong relationships with tenants through proactive communication and exceptional customer service
Coordinate tenant move-ins, move-outs, expansions, and renewals
Address tenant concerns and facilitate timely resolution of issues
Support lease administration and ensure compliance with lease obligations

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Property Administrator

We are looking for a detail-oriented Property Administrator to support day-to-da...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in a residential, commercial, or mixed-property environment
Background in leasing coordination or tenant-facing administrative work
Working knowledge of property management practices, lease documentation, and day-to-day site administration
Proficiency with Yardi software for recordkeeping, reporting, or lease administration
Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
Effective written and verbal communication skills for interacting with tenants, vendors, and internal stakeholders
Ability to work independently in a fast-paced Contract role while maintaining professionalism and attention to detail

Job Responsibility

Oversee administrative activities for assigned properties, ensuring leases, tenant files, and operational records remain accurate and up to date
Coordinate leasing support by preparing documentation, responding to prospective tenant inquiries, and assisting with move-in and renewal processes
Serve as a point of contact for residents, tenants, vendors, and internal teams to resolve routine property-related matters efficiently
Maintain rent rolls, work order tracking, and property reports while monitoring deadlines and compliance requirements
Support both residential and commercial property operations by helping manage service requests, inspections, and vendor scheduling
Use Yardi software to enter data, generate reports, track lease information, and maintain organized property management records
Assist with occupancy, billing, and general office functions that contribute to smooth daily property performance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Bilingual Spanish Property Administrator

We are looking for a detail-oriented Part Time Property Administrator to support...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting residential or commercial property operations in an administrative, leasing, or property management capacity
Working knowledge of property management practices, including tenant communication, maintenance coordination, and payment handling
Ability to use Yardi Software or comparable property management platforms to maintain records and support daily workflows
Strong organizational skills with the ability to manage multiple priorities and respond effectively to changing property needs
Clear communication skills and a detail-oriented approach when interacting with residents, prospects, vendors, and internal stakeholders
Availability to work part-time hours in Los Angeles, California within a contract assignment

Job Responsibility

Conduct apartment tours for prospective residents and help maintain a positive leasing experience from initial inquiry through follow-up
Receive and process rent or other property-related payments accurately, including preparing deposits and maintaining organized financial records
Respond to maintenance concerns from tenants, coordinate service requests, and assist with urgent on-site issues as they arise
Track supply levels for the property, order needed materials, and help ensure essential inventory is available for daily operations
Schedule and communicate with outside contractors and service providers to support timely completion of property needs
Assist the Property Manager with routine administrative duties that support occupancy, resident relations, and overall site operations
Maintain accurate documentation related to leasing activity, vendor services, and resident communications using property management systems as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

Property Administrator

We are looking for a Property Administrator to support daily property operations...

Location

United States , Suitland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting property management operations in residential, commercial, or mixed-use environments
Knowledge of leasing processes, tenant relations, and property administration best practices
Proficiency with Yardi Software for recordkeeping, lease support, or operational reporting
Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
Clear written and verbal communication skills with a detail-oriented, service-focused approach
Ability to work independently while collaborating effectively with property teams, tenants, and vendors
Familiarity with standard office systems and administrative procedures related to property operations

Job Responsibility

Coordinate day-to-day administrative functions for assigned properties, ensuring files, correspondence, and operational records remain accurate and current
Assist with leasing activities by preparing documents, supporting applicant and tenant communications, and helping move-ins and renewals progress efficiently
Serve as a point of contact for residents, tenants, vendors, and internal teams by addressing questions and routing issues for timely resolution
Maintain property data and reporting in Yardi Software, including updates related to tenant information, lease details, and operational tracking
Support both residential and commercial property management tasks by monitoring deadlines, organizing service requests, and following up on outstanding items
Help oversee vendor scheduling, work order coordination, and general office processes that keep property operations running smoothly
Prepare routine reports, notices, and administrative documentation in compliance with company policies and property requirements
Contribute to occupancy and retention efforts by delivering attentive service and helping create a positive experience for current and prospective tenants

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Commercial Property Assistant

We are seeking a detail-oriented Commercial Property Assistant to support the da...

Location

United States , Falls Church

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management is required, with commercial property management experience preferred
Strong working knowledge of the Microsoft Office Suite is required
Experience using Yardi and Nexus software is preferred
Must have previous experience processing invoices
Must be able to multitask and perform effectively in a fast-paced environment

Job Responsibility

Provide administrative support to property management staff
Respond to tenant inquiries and route service requests appropriately
Coordinate vendors, maintenance visits, and property inspections
Maintain tenant files, lease documents, certificates of insurance, and service contracts
Assist with rent rolls, invoicing, accounts payable, and reporting
Track work orders and follow up to ensure timely resolution
Maintain accurate records in property management systems and spreadsheets

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Administrator - commercial property

Job Description

Job Responsibility

Requirements

What we offer

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