Administrator/ Bid Coordinator Job at Office Angels (City Of London)

Bid Coordinator

BDP Quadrangle is seeking a Bid Coordinator to support the growth of the Studio ...

Location

Canada , Toronto

Salary:

65000.00 - 75000.00 USD / Year

BDP UK

Expiration Date

Until further notice

Requirements

2+ years of working experience in a business development, marketing role, or creative writing role, preferably in the AEC industry
Degree or diploma in Marketing, Architecture, Design, English Literature, Administration or related field preferred
Sharp attention to detail, ability to juggle multiple tasks, prioritise and work within tight deadlines
Proficiency in MS Office (Word, Excel, PowerPoint), Adobe Creative Suite (InDesign is mandatory)
Excellent editing, proofreading capabilities and graphic skills
Experience or understanding of the architectural, design, real estate or construction industry, with keen interest of continuous growth and understanding the industry
Strong collaboration and relationship building skills to successfully work with colleagues
Strong eye for design and creative thinking is an asset

Job Responsibility

Prepares marketing information and written content to support bids, presentations and other digital assets
Supports with client, contact, project and bid records, preparation of pipeline status reports, input and maintenance of bid collateral on our Marketing Information Systems (Zoho CRM, OpenAsset, Deltek Vision.)
Assists with maintaining the writing library, AI tools and project specific assets required for bids
Prepares background research on project opportunities, prospective clients and contacts
Preparing concise and informative meetings notes for internal and external distribution
Manages bidding portals, with timely communication of changes and client clarifications

What we offer

Personal days for work-life balance
Paid Holiday studio closure in December
Competitive insurance benefits program
Reimbursement for professional memberships
Incentivised programs for professional accreditation
Mentorship programs
Internal and external professional development opportunities
Extracurricular social events (sports teams, summer BBQ, Holiday party and much more)
Community involvement in our annual charitable events

Fulltime

Bid Coordinator

Binnies UK is seeking a Bid Coordinator / Administrator to support the coordinat...

Location

United Kingdom , Redhill

Salary:

Not provided

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Experience supporting bids/tenders or similar administration
Highly organised with excellent attention to detail
Confident managing multiple deadlines
Strong communication skills
Proficient in Word, Excel and PowerPoint
Experience using online tender portals

Job Responsibility

Coordinate tender programmes, meetings and submission deadlines
Manage tender portals, trackers and bid schedules
Collate, format, proofread and quality-check bid submissions
Coordinate bid presentations and supporting documents
Coordinate and maintain supplier accreditations and tender portals
Maintain bid database with standard company information and best practice tender responses
Provide wider marketing administration support during peak periods

What we offer

Flexible and hybrid working
Supportive, inclusive and people-focused culture
Strong focus on wellbeing and work–life balance
Opportunities to grow and develop within a leading engineering and environmental consultancy

Fulltime

Bid Coordinator

We are looking for a highly organized Bid Coordinator to join our team in Itasca...

Location

United States , Itasca

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in bid coordination, project management, or project coordination is a plus
Knowledge of RFQ (requests for quotes)
Strong accuracy and typing skills with the ability to manage large volumes of information with attention to detail
Proficiency with Microsoft Excel and Microsoft Word for document preparation, data tracking, and general office support
Ability to write clear and detail-focused email communications when working with internal teams and external partners
Experience organizing files, scanning documents, and maintaining structured records in both digital and physical formats
Comfortable performing basic calculations and reviewing numerical information for accuracy
Demonstrated customer service skills and the ability to manage multiple tasks in a deadline-driven environment

Job Responsibility

Receive and analyze Requests for Quotes (RFQ) to identify key requirements and develop a comprehensive bid strategy
Be completely knowledgeable and able to execute on the following contracts and tasks: Tailored Logistics Support (TLS) Special Operation Equipment (SOE), TLS Fire and Emergency Services (FESE)and Equipment and Federal/Government agency Requests for Quotes (RFQ)
Collaborate with teams to gather necessary information for the submission of Requests for Quotes (RFQ)
Read and extract data from manufacturer quotes for bid submission
Submit bids for SOE/FESE utilizing Salesforce
Track progress against bid timelines, identify potential issues, and escalate concerns to relevant stakeholders to meet submission deadlines
Communicate with Contracting Officials at the Defense Logistics Agency (DLA) on the status of RFQ's and pricing information requests
Monitor the status of submitted bids, analyze win/loss data, and provide feedback to improve future proposals
Coordinate and assemble bid and proposal documents by gathering required information, formatting materials, and checking for completeness before submission
Enter, update, and maintain data accurately across internal files, logs, and tracking systems to support day-to-day bid activity

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

Bid Coordinator

The Bid Coordinator will operate across SCE and coordinate the end-to-end bid pr...

Location

United Kingdom , Waltham Abbey

Salary:

35000.00 - 40000.00 GBP / Year

Sureserve

Expiration Date

Until further notice

Requirements

Highly proficient in MS Office packages, particularly word, outlook, teams, PowerPoint and excel
Experience in Local Authority / Social Housing (Desirable)
Previous experience in an administrative / coordination role would be beneficial
Excellent organisational skills and strong attention to detail
The ability to multi-task efficiently, work under pressure, and complete work to a high standard
A strong communicator who can liaise effectively and positively with team members and internal colleagues and within tight deadlines
Driving licence
Disclosure check.

Job Responsibility

Support management of the end to end bid process with inputs from a variety of stakeholders
Management of the CRM / bid database / projects and pipeline tracker
Monitoring of portals, downloading information and setting up internal files
Preparation of pre-qualification and other Tender documents e.g. forms for submission
Collate all Tender documentation and ensure submission in good time before each deadline
Set dates for bid launch, reviews, adjudication meetings and presentation / dialogue preparation
Ensure clarifications and other Tender correspondence are robustly and promptly dealt with, and seek client feedback on submissions
Help to maintain a comprehensive bid library, updating documents such as certificates, boiler plate responses, team structure charts etc. as required
Research and collation of information.

What we offer

24 days annual leave + bank holidays
Flexible Benefits Scheme (including buy holidays, bike to work & EV car scheme)
Employee Assistance Programme with 24 hours telephone and online access and 6 counselling sessions
Sureserve Group Academy programme that acknowledges the success of our trainees and apprentices.

Fulltime

Bid Coordinator

As a Bid Coordinator, you’ll support Ipsum’s Business Development team by coordi...

Location

United Kingdom , Chorley

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong organisation and time-management skills
Ability to manage multiple deadlines while maintaining excellent attention to detail and high-quality output
Clear written and verbal communication
Confidence using Microsoft Office
Eye for producing polished, visually appealing documents
Flexible, adaptable, proactive
Comfortable working both independently and as part of a wider team
Ability to build effective relationships across the business
Ideally have experience supporting or producing successful bids, particularly within utilities, construction or industrial environments
An understanding of regulated public and utilities procurement processes is highly desirable

Job Responsibility

Coordinate bid schedules, brief contributors, and ensure all deadlines are met
Prepare and edit proposals, PQQs and standard response sections using approved templates
Gather, review and manage technical input from subject matter experts
Format, proofread and quality-check final bid documents to ensure clarity and consistency
Ensure win themes and key messages are clearly reflected in submissions
Manage online procurement portals, CRM updates and essential bid administration
Support reporting on bid activity and maintain document libraries and shared inboxes
Contribute to continuous improvement of templates, collateral and marketing materials
Monitor contract performance and feed insights back into future bids

What we offer

25 days annual leave plus bank holidays with the option to buy more
Group Personal Pension Plan
Career development and progression with the opportunity to earn professional qualifications
24/7 access to a virtual GP and Mental health support and counselling services
Cycle to Work scheme
Discount club - supermarkets, phone bills, gyms and more
Life assurance cover
Long service recognition
Enhanced Maternity Pay
Active local social committees

Bid Coordinator

Bid Coordinator – Leeds. On behalf of a renowned, market leading construction co...

Location

United Kingdom , Leeds

Salary:

35000.00 - 45000.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Previous experience within the construction industry
Ideally within a consultancy environment
Highly organised
Able to work under pressure
Excellent time-management

Job Responsibility

Logging projects
Coordinating bid information
Assisting with drafts
PQQ’s and ITTs
Capability documents
Assisting with 3-4 projects a time
Liaising with the bid and marketing team, PM’s QS’s and any other relevant parties
Minutes, reports
Assisting with marketing events
Ad-hoc admin tasks (invoicing, travel arrangements)

What we offer

25 days’ holiday
Private Healthcare
Life Assurance
6% pension
Cycle to Work Scheme
Gym membership scheme
Company car leasing scheme

Fulltime

Bid Coordinator

We have partnered with a services company on their search for a Bid Coordinator ...

Location

United States , Chadds Ford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting/Finance/Business Administration
4+ years of Sales Support/Administration/Marketing Assistant experience
Construction industry experience highly preferred
Experience with Procure, Smartbid, Sage, BuildingConnected or Vista is a plus
Proficiency in Microsoft Office Suite, experience with proposal management
Attention to detail
Knowledge of real estate/construction laws and transaction best practices
Proven contract filing abilities

Job Responsibility

Coordinate and manage the various tasks involved in the settlement process
Coordinate the setup of sales contracts
Maintain sales forecasts
Utilize DocuSign for sending and receiving documents
Assist with administrative tasks during the sales process
Manage client contract files
Draft external correspondence for settlements
Ensure compliance with all relevant laws and regulations
Database Management
Process certificate of insurance request

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan
Access to top jobs, competitive compensation and benefits
Free online training

Fulltime

Bid Administrator

A leading fire engineering consultancy seeks a Bid Administrator to join our tea...

Location

United Kingdom , London

Salary:

25000.00 - 27500.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Previous experience in bid administration, document control, or similar coordination roles
Excellent attention to detail and ability to work under tight deadlines
Strong written and verbal communication skills
Proficiency with Microsoft Office (particularly Word, PowerPoint, and Excel)
A collaborative mindset, with the confidence to engage colleagues at all levels

Job Responsibility

Supporting the bid team in producing compliant, compelling tender submissions
Coordinating inputs from technical teams and ensuring consistency across documents
Managing and formatting bid content, templates, and supporting materials
Monitoring deadlines and submission portals to ensure timely delivery
Maintaining bid libraries and supporting the continuous improvement of bid processes

What we offer

Pension
Flexible working – 37.5 hours working week
28 days annual leave
Early finish on last Fridays of the month

Fulltime

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Administrator/ Bid Coordinator

Job Responsibility

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