Administrator/ Bid Coordinator Job at Office Angels (City Of London)

Bid Administrator

A leading fire engineering consultancy seeks a Bid Administrator to join our tea...

Location

United Kingdom , London

Salary:

25000.00 - 27500.00 GBP / Year

Brandon James

Expiration Date

Until further notice

Requirements

Previous experience in bid administration, document control, or similar coordination roles
Excellent attention to detail and ability to work under tight deadlines
Strong written and verbal communication skills
Proficiency with Microsoft Office (particularly Word, PowerPoint, and Excel)
A collaborative mindset, with the confidence to engage colleagues at all levels

Job Responsibility

Supporting the bid team in producing compliant, compelling tender submissions
Coordinating inputs from technical teams and ensuring consistency across documents
Managing and formatting bid content, templates, and supporting materials
Monitoring deadlines and submission portals to ensure timely delivery
Maintaining bid libraries and supporting the continuous improvement of bid processes

What we offer

Pension
Flexible working – 37.5 hours working week
28 days annual leave
Early finish on last Fridays of the month

Fulltime

Administrative Coordinator

We are looking for a detail-oriented Administrative Coordinator to join our team...

Location

United States , New Castle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in an administrative role, preferably in the construction industry
Proficiency in CRM software and managing databases
Strong skills in answering inbound calls and delivering clear and effective communication
Experience with calendar management and scheduling tasks
Exceptional organizational abilities and attention to detail
Ability to handle multiple tasks in a fast-paced environment
Strong written and verbal communication skills
Familiarity with managing insurance certificates and bid-related documentation is a plus

Job Responsibility

Collaborate closely with the Estimating department to facilitate efficient communication and organize activities
Generate weekly Bid Tracker reports, update the database, and maintain bid documentation
Prepare and manage client prequalification materials and oversee subcontractor prequalification processes
Request and track insurance certificates for bids, ensuring subcontractor compliance
Coordinate and order bid bonds, performance bonds, and related documentation as needed
Print or request drawings, plans, and specifications to support project bids
Draft and revise proposal letters and clarifications to meet client requirements
Submit bid documents electronically, ensuring accuracy and timely delivery
Take on additional tasks assigned by senior management or related to the role

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Project Coordinator

Assist project teams with day-to-day construction administration tasks.

Location

United States , Denver

Salary:

Not provided

Howell Construction

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
Minimum 2 years of administrative or project coordination experience required
2+ years supporting construction or engineering projects preferred
Some background in a customer service environment preferred
Excellent verbal and written communication skills
High attention to detail and ability to work with precision
Strong organizational and time management skills
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Familiarity with construction project management tools (e.g., Procore, Bluebeam, Vista Viewpoint)
Critical thinking and problem-solving abilities

Job Responsibility

Gather, review, input, and file project documentation including contracts, submittals, change orders, and compliance records in alignment with company and project requirements
Maintain document control processes and ensure timely data entry into systems such as Procore, Vista Viewpoint and shared digital folders
Support the preconstruction and bidding process by preparing bid invitations, distributing specifications, and assisting with compliance and regulatory documentation
Assist in subcontractor onboarding, including issuing subcontracts, verifying insurance and bonding documentation, and coordinating access to project platforms
Monitor and maintain project dashboards and administrative tracking tools to ensure timely status updates on RFIs, submittals, and other deliverables
Prepare standard communications, such as emails, letters, meeting minutes, and tracking logs, ensuring clarity and professional formatting
Coordinate, compile and issue monthly owner billings, including incorporation of subcontractor pay applications into each bill
Collect and follow up on required documentation for payment processing, including lien waivers, certified payroll, diversity reports, and affidavits
Track and support change-management activities including pricing requests, proposal generation, and the distribution of change orders
Act as a liaison between internal departments and subcontractors to resolve document or compliance issues quickly and efficiently

What we offer

Competitive compensation
Bonus plan
Company benefits
Personal and professional development opportunities
Team bonding activities
Dog-friendly office environment
Company outings
Holiday celebrations
Community service opportunities
On-site fitness center

Fulltime

Project Coordinator

The Role & Responsibility is to be responsible for assisting the Project Manager...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience using Vista by Viewpoint and HCSS (Required)
Experience in the construction industry preferred
Associate Degree or higher preferred, or equivalent work experience
Self-starter with the ability to work under pressure while meeting critical time frames on multiple tasks/projects
Excellent organizational, interpersonal, and time management skills
Ability to think critically and work independently
Good verbal and written communication skills
Communicates clearly and concisely, both orally and in writing
Ability to work with multiple levels of management with a professional demeanor
Works independently in the absence of supervision

Job Responsibility

Schedule hand-off meetings, send out invites, and coordinate meeting logistics
Assist PM & Superintendent as directed to help execute the project
Work with the project team to streamline and improve processes and procedures
Create and maintain all project files, both physical and electronic
Input data into View Point and Heavy Job
Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures
Request Bonds and Insurance
Submit Pre-lien information
Process BAAQMD notifications and any other required notifications
Assist with Certified Payroll forms and submission of DAS forms

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Project Administrator

Project Administrator role within the Pre-Construction Division in Gillingham. R...

Location

United Kingdom , Gillingham

Salary:

28000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Strong communication and organisational skills
High attention to detail and ability to manage multiple tasks
Experience supporting M&E projects, construction tenders, or bid processes
Familiarity with pre-construction workflows and documentation

Job Responsibility

Provide administrative support to the pre-construction team
Maintain document registers, job folders, and project trackers
Prepare tender documentation, submission letters, and pricing schedules
Attend meetings and produce accurate minutes
Assist with supplier enquiries and site surveys

What we offer

Competitive salary of £28,000
21 days holiday + bank holidays
Company pension scheme
Apple IT equipment provided
Ongoing training and career development
Supportive and inclusive team culture

Fulltime

New

Bid Coordinator

We are looking for a highly organized Bid Coordinator to join our team in Itasca...

Location

United States , Itasca

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in bid coordination, project management, or project coordination is a plus
Knowledge of RFQ (requests for quotes)
Strong accuracy and typing skills with the ability to manage large volumes of information with attention to detail
Proficiency with Microsoft Excel and Microsoft Word for document preparation, data tracking, and general office support
Ability to write clear and detail-focused email communications when working with internal teams and external partners
Experience organizing files, scanning documents, and maintaining structured records in both digital and physical formats
Comfortable performing basic calculations and reviewing numerical information for accuracy
Demonstrated customer service skills and the ability to manage multiple tasks in a deadline-driven environment

Job Responsibility

Receive and analyze Requests for Quotes (RFQ) to identify key requirements and develop a comprehensive bid strategy
Be completely knowledgeable and able to execute on the following contracts and tasks: Tailored Logistics Support (TLS) Special Operation Equipment (SOE), TLS Fire and Emergency Services (FESE)and Equipment and Federal/Government agency Requests for Quotes (RFQ)
Collaborate with teams to gather necessary information for the submission of Requests for Quotes (RFQ)
Read and extract data from manufacturer quotes for bid submission
Submit bids for SOE/FESE utilizing Salesforce
Track progress against bid timelines, identify potential issues, and escalate concerns to relevant stakeholders to meet submission deadlines
Communicate with Contracting Officials at the Defense Logistics Agency (DLA) on the status of RFQ's and pricing information requests
Monitor the status of submitted bids, analyze win/loss data, and provide feedback to improve future proposals
Coordinate and assemble bid and proposal documents by gathering required information, formatting materials, and checking for completeness before submission
Enter, update, and maintain data accurately across internal files, logs, and tracking systems to support day-to-day bid activity

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

Bid and Contracts Coordinator

You’ll play a key role in supporting bids, tenders, and contractual processes - ...

Location

United Kingdom , Derby

Salary:

27500.00 GBP / Year

Ganymede

Expiration Date

Until further notice

Requirements

Previous administration or coordination experience
Strong organisational skills and attention to detail
Confident communicator, able to work with stakeholders across the business
Ability to manage multiple deadlines in a fast-paced environment
Experience with bids, tenders, or procurement portals

Job Responsibility

Coordinating bid and tender activity from initial enquiry through to submission
Managing documentation, deadlines, and internal communication across bid teams
Supporting the preparation, formatting, and proofreading of proposals
Maintaining bid portals, procurement systems, and company profiles
Developing and managing a central Bid Library
Supporting contract reviews and ensuring client requirements are clearly captured
Assisting with supplier coordination and internal tender processes

What we offer

Real impact - Play a key role in securing major infrastructure projects
Supportive team - Collaborative, friendly, and driven environment
Industry exposure - Work across exciting UK-wide sectors

Fulltime

Bid Coordinator

We have partnered with a services company on their search for a Bid Coordinator ...

Location

United States , Chadds Ford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting/Finance/Business Administration
4+ years of Sales Support/Administration/Marketing Assistant experience
Construction industry experience highly preferred
Experience with Procure, Smartbid, Sage, BuildingConnected or Vista is a plus
Proficiency in Microsoft Office Suite, experience with proposal management
Attention to detail
Knowledge of real estate/construction laws and transaction best practices
Proven contract filing abilities

Job Responsibility

Coordinate and manage the various tasks involved in the settlement process
Coordinate the setup of sales contracts
Maintain sales forecasts
Utilize DocuSign for sending and receiving documents
Assist with administrative tasks during the sales process
Manage client contract files
Draft external correspondence for settlements
Ensure compliance with all relevant laws and regulations
Database Management
Process certificate of insurance request

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan
Access to top jobs, competitive compensation and benefits
Free online training

Fulltime

Administrator/ Bid Coordinator

Office Angels

Location:
United Kingdom , City Of London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
May 13, 2026

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