Administrator and Office Coordinator Jobs

Clue Software

Location:
United Kingdom, Bristol

Category:
Office Administration

Contract Type:
Not provided

Salary:

30000.00 GBP / Year

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Job Description:

We’re looking for someone adaptable and proactive, comfortable taking on a variety of tasks and delivering high-quality results no matter what challenges come their way.This is a varied role where you’ll be the go-to person for day to day operations, supporting senior stakeholders with ad hoc tasks, supporting recruitment coordination, and managing office administration. This role will require someone who is ready to bring energy to our office, being happy based 60% in the office and 40% from home, due to the nature of the responsibilities. A large part of your role will involve acting as an HR generalist, handling onboarding and offboarding, maintaining HR systems, and supporting employee experience initiatives. You’ll also champion health & safety compliance and help enhance processes across multiple departments. If you’re detail driven, people focused, and enjoy creating order while juggling a variety of responsibilities, from planning events to improving workflows, this is the perfect opportunity to make a real impact. At Clue Software, we’re actively adopting AI to enhance our products and workflows. You'll bring curiosity and a willingness to leverage AI tools and approaches that drive innovation.

Job Responsibility:

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management
Supporting timesheet processing from customer teams and liaising with finance
Assist with new starter onboarding and general team admin support
Ensure health & safety compliance in line with policy
Conduct risk assessments, regular checks and be the go to person for this
Act as first point of contact for mainline telephone enquiries
Coordinate with external vendors for services and supplies
Manage weekly lunch orders, dietary requirements, and vendor communications
Plan and execute company-wide events
Book venues, arrange catering, and manage logistics for internal and external meetings
Circulating the weekly meeting agenda and writing up minutes
Scheduling interviews
Coordinating interview packs and guides
Candidate communication
Vetting coordination and follow up

Requirements:

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Nice to have:

Familiarity with any HRIS systems (desirable if Hibob)

Additional Information:

Job Posted:
December 07, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Administrator and Office Coordinator