Administrator and Office Coordinator

• First point of contact for Clue, in the office and via the phone
• Manage building access, alarms, CCTV, and fob/keycard systems
• Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
• Ensure office cleanliness and maintenance
• Monitor and replenish office supplies
• Oversee deliveries and post distribution
• Amazon account purchases for teams across Clue
• Conduct regular office checks aligned with ISO standards
• Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
• Act as HiBob super user for HRIS management
• Supporting timesheet processing from customer teams and liaising with finance
• Assist with new starter onboarding and general team admin support
• Ensure health & safety compliance in line with policy
• Conduct risk assessments, regular checks and be the go to person for this
• Act as first point of contact for mainline telephone enquiries
• Coordinate with external vendors for services and supplies
• Manage weekly lunch orders, dietary requirements, and vendor communications
• Plan and execute company-wide events
• Book venues, arrange catering, and manage logistics for internal and external meetings
• Circulating the weekly meeting agenda and writing up minutes
• Scheduling interviews
• Coordinating interview packs and guides
• Candidate communication
• Vetting coordination and follow up

• Proven background in office administration or office coordination
• Hands-on experience with HR administration, including onboarding and offboarding
• Event planning and coordination for internal and external meetings
• Recruitment support, including scheduling and candidate communication
• Office health & safety understanding and check required
• Exceptional organisational and time-management skills
• Strong communication and interpersonal abilities
• Detail-oriented with a proactive approach to problem-solving
• Ability to manage multiple priorities in a fast-paced environment

Familiarity with any HRIS systems (desirable if Hibob)