Administrator - Accounts Payable Department Job at Office Angels (Dover, Kent)

Administrator - Accounts Payable Department

If you're a Finance Administrator or Accounts Payable Assistant and you'd like t...

Location

United Kingdom , Dover, Kent

Salary:

26000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Knowledge/experience of Accounts Payable
Experience within the freight industry is desirable
Someone who is quick to picking up new systems and enjoys working in a fast paced and productive role
Someone who enjoys working with and being part of a supportive team

Job Responsibility

Create all payments within Oracle Cloud and manually on the banking platforms - approximately 12 payments per day
Ensure SG&A invoices are approved to submission and payment
Ensure the majority of the invoices are processed by an external team, so the role's primary focus is handling inquiries and resolving discrepancies
Manage vendor and supplier details as required
Monitor all unvouchered items to ensure documents are received prompt and in the correct manner
Open, review and distribute all physical post
Manage incidents on existing loads and escalate when required
Work with internal reps to resolve carrier/vendor complaints
Regularly review carrier statements to ensure the creditors balance is accurate
Respond to all queries through shared inboxes from internal and external parties

What we offer

Onsite training and ongoing learning (LinkedIn Learning, Lean training etc)
Access to retail discount and benefits platform
Employee Assistance Programme
Group Life benefit
Free fruit in the office
Free car parking
Internal advancement based on performance
Diverse and Inclusive environment
Career progression - Promotions are based on individual performance over time

Fulltime

Accounts Payable Clerk

We are looking for a meticulous Accounts Payable Clerk to join a team in Arden H...

Location

United States , Arden Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts payable processes, including coding invoices and check runs
Familiarity with accounting software such as Sage Intacct
Strong organizational skills and the ability to manage a high volume of invoices (approximately 200 per month)
Effective communication skills, both verbal and written, to interact with colleagues and vendors
Ability to handle inbound calls and provide excellent customer service
Proficiency in basic administrative tasks, such as mail handling and inventory tracking
All candidates required to undergo verification processes, including credit checks, for this role

Job Responsibility

Process and manage accounts payable tasks, including coding invoices and handling check runs
Ensure accurate invoice processing and timely payments to vendors
Respond to inbound calls with professionalism and provide excellent customer service
Monitor office supplies and track inventory to ensure adequate stock levels
Assist in scanning and organizing documents to support the transition to paperless systems
Handle mail distribution and ensure timely delivery to appropriate recipients
Provide support during peak periods, such as open enrollment, to ensure smooth operations
Collaborate with HR and other departments when necessary to assist with administrative tasks
Maintain a business casual appearance and uphold high workplace standards
Utilize software tools such as Sage Intacct and Teams to perform daily tasks efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Clerk

Robert Half is looking for an experienced Accounts Payable Clerk for its client'...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting/Finance/Business Administration
3+ years of experience in accounts payable or general accounting
Law Firm Experience or Professional Services experience
Experience processing and verifying invoices, expense reports, and check requests
Strong attention to detail and organizational skills.

Job Responsibility

Process invoices, expense reports, and check requests with accuracy and timeliness
Verify and reconcile accounts to ensure correct financial records
Address and resolve discrepancies with vendors and internal departments professionally
Maintain compliance with legal billing standards and organizational policies
Collaborate with attorneys, staff, and vendors on payment-related inquiries
Perform regular account reconciliations and ensure proper coding of invoices
Monitor accounts payable transactions to identify and resolve issues promptly
Support the team in adhering to deadlines and financial reporting requirements
Utilize legal billing systems effectively to manage accounts payable workflows.

What we offer

Medical, vision, dental, and life and disability insurance
Access to top jobs
Competitive compensation
Free online training
Eligibility for the company 401(k) plan.

Accounts Payable Clerk

We are looking for a meticulous and organized Accounts Payable Clerk to join our...

Location

United States , Seaside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts payable or a similar financial role
Strong understanding of coding invoices and managing check runs
Proficiency in invoice processing and accounting software
Exceptional organizational skills and attention to detail
Ability to meet deadlines and work efficiently in a fast-paced environment
Strong communication skills to collaborate effectively with internal teams and vendors
Familiarity with financial regulations and compliance standards
Bachelor’s degree in accounting or a related field, or equivalent work experience preferred

Job Responsibility

Process vendor payments, reimbursements, and disbursements for staff, faculty, and students in accordance with organizational policies
Verify and match purchase orders with invoices, ensuring accuracy before entering them into accounting software
Maintain detailed records of all accounts payable transactions, adhering to departmental deadlines
Review and code invoices appropriately to ensure proper allocation of expenses
Prepare and execute check runs, ensuring timely payments to vendors and other stakeholders
Collaborate with internal departments to resolve discrepancies and clarify invoice issues
Assist in month-end closing activities related to accounts payable
Ensure compliance with financial regulations and organizational procedures in all aspects of accounts payable
Contribute to process improvement initiatives to enhance the efficiency of the accounts payable function
Perform additional administrative tasks as needed to support the accounting team

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Accounts Payable Specialist

We are seeking a detail-oriented and proactive Accounts Payable Specialist to jo...

Location

Netherlands , Venlo

Salary:

Not provided

Belden, Inc

Expiration Date

Until further notice

Requirements

Proficiency in financial systems such as Basware, BPCS, SAP, and Navision, along with MS Office applications
Strong organizational and multitasking abilities, with a keen eye for detail
Ability to work independently while thriving in a team-oriented environment
A high level of ethics and professionalism in all business interactions
Flexibility and resilience under pressure, with the ability to adapt to changing priorities
A proactive approach to problem-solving and a growth mindset—willing to learn from challenges and strive for excellence
Previous experience in a similar role within accounts payable or financial administration

Job Responsibility

Process incoming invoices through our AP automation tool, Basware, ensuring accurate coding and timely approvals
Follow up with approvers to facilitate the timely posting of invoices, ensuring smooth payment processing by the Cash Department
Prepare weekly cash flow forecasts to support financial planning and liquidity management
Assist the finance department with various financial tasks and issue resolution
Maintain strong relationships with suppliers and internal stakeholders, providing support and resolving discrepancies as needed
Actively participate in month-end closing activities to ensure accurate financial reporting
Reconcile and clear Accounts Payable sub-ledgers to maintain accurate financial records
Ensure master data accuracy, requesting updates and corrections when necessary
Process T&E expenses using our automation tool Rydoo

Accounts Payable & Receivable Specialist

This full-time position can be based in Miami, Washington or New York, depending...

Location

United States , New York; Miami; Washington

Salary:

60000.00 - 65000.00 USD / Year

Mindspace

Expiration Date

Until further notice

Requirements

2+ years of accounting experience, including AP/AR and general ledger work
Experience working with SAP B1 - preferred
Strong understanding of accounting principles, including accruals, prepaids, fixed asset accounting
Strong Excel/Google Sheets skills
Ability to work both independently and collaboratively in a fast-paced and dynamic environment with exceptional attention to detail and accuracy
Experience with AP automation platforms - preferred
Team player with a proactive approach

Job Responsibility

Manage accounts receivable
Process and verify invoices from local and international vendors
Prepare and execute timely payment runs for various entities across multiple currencies and payment methods
Perform bank and corporate credit card reconciliations
Prepare journal entries and support full month-end close
Manage fixed asset accounting, including recording acquisitions, disposals, and depreciation
Handle vendor onboarding, inquiries, and payment disputes
Reconcile vendor statements, proactively resolve discrepancies, and prepare vendor aging reports and analysis
Handle day-to-day financial administration and provide ongoing assistance to other departments
Collaborate closely with local and international teams to resolve payment issues and ensure smooth financial operations

Fulltime

Accounts Payable Executive

Softcat is looking for an accounts payable executive to join our fast-growing in...

Location

United Kingdom , Marlow

Salary:

Not provided

Softcat

Expiration Date

Until further notice

Requirements

A background in Accounts Payable would be desirable
Experience with NetSuite preferable but not mandatory
Excellent communication skills and interpersonal skills
A pro-active approach with the ability to show personal drive and enthusiasm
Strong planning, time management, organisation and administration skills with an ability to prioritise
Ability to work with multiple stakeholders
Self-motivated who also works well within a team
Experience with international accounts payable would be beneficial but not essential

Job Responsibility

Reconcile supplier statements ensuring queries are identified and resolved in an efficient manner
Process supplier invoices ensuring all company controls are adhered to
Create and manage payment runs ensuring processed invoices are paid within a timely manner in accordance with the companies T&C's
Liaise with suppliers regarding debit balances and obtaining any monies due
Liaise with purchasing & customer service departments to help improve processes
Supporting managers with daily tasks and working to a high standard

What we offer

Pension
Share incentive plan
Life Assurance
Healthcare
Holiday
Trips
Vouchers
Partner/family Benefits
Perklife
Maternity, Paternity and Adoption support

P2P (Accounts Payable) Agent

Joining our TUI Global Business Services (TGBS) Team, you will be part of the Gl...

Location

Tunisia , Sousse

Salary:

Not provided

TUI

Expiration Date

Until further notice

Requirements

Business University degree advantageous
Excellent level of English and Spanish is mandatory, both written and verbal
Previous experience in AP department, administration, supplier or customer management
Ability to use MS Office tools such as Word, Outlook and Excel
ERP (enterprise resource planning) experience in SAP and Asterix/Atlas would be advantageous
Communication and influencing skills
Proven numeric skills and accounting acumen
Methodical, organized approach towards the execution of the assigned tasks

Job Responsibility

Process supplier incoming invoices and credit notes
Preparing payment proposals and ensure payments in an accurate and timely manner
Answering supplier queries, includes reviewing discrepancies and solve invoice incidences
Work with Business Partners to improve invoicing from suppliers
Assisting with the Supplier accounts management, providing stakeholders the right support to the Accounts Payable cycle
Maintain strong relationships with stakeholders and suppliers, communicate effectively, and propose improvements of any identified issues on supplier accounts
Undertake other ad hoc activities as deemed necessary

What we offer

Attractive remuneration
discretionary bonus schemes
generous travel benefits
extensive health & well-being support
flexible working schedule is 2 to 3 days per week in the office
access the TUI Learning Hub to level-up
opportunities to work on global projects and teams
involvement with incredible local charity and sustainability initiatives like the TUI Care Foundation

Fulltime

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Administrator - Accounts Payable Department

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