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Administrative Support

canadianbaseoperators.com Logo

Canadian Base Operators

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Location:
Canada , Southport

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

Canadian Base Operators’ Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF). The Administrative Support position is a full-time, 13-month term located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel.

Job Responsibility:

  • Prepare routine reports and letters
  • Process reports and bookings in hotel software
  • Process claims, course reports and travel arrangements for staff and students
  • Transcribe and prepare meeting minutes
  • Prepare documents and welcome packages for new students
  • Conduct orientation briefings for new student courses
  • Assist with stocking supplies in other departments
  • Maintain reference library publications
  • Create building access cards and photo IDs for staff and students
  • Sort and distribute incoming regular and electronic mail
  • Coordinate the flow of information internally and with other departments
  • Provide back-up for the other Client Services personnel
  • Order and replenish office supplies
  • Maintain routine records, telephone lists and files
  • Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner
  • Greet vendors, customers, and visitors in a courteous and professional manner

Requirements:

  • Communicates Effectively
  • Customer Focus
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Values and respects others
  • High School Diploma or equivalent
  • Certificate in the administrative field or related an asset
  • 1-3 years of administrative experience in an office environment
  • Knowledgeable of RCAF administrative functions and processes an asset
  • High attention to detail and accuracy
  • Intermediate use of MS Office (Word, Excel, Outlook, Teams)
  • Organized and demonstrated time management
  • Works effectively with shifting priorities
  • Self-motivated, reliable and resourceful
  • Exceptional verbal and written communication
  • Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate

Nice to have:

  • Certificate in the administrative field or related
  • Knowledgeable of RCAF administrative functions and processes

Additional Information:

Job Posted:
January 09, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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