Administrative Support Job at Canadian Base Operators (Southport)

Job Description

Canadian Base Operators’ Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF). The Administrative Support position is a full-time, 13-month term located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel.

Job Responsibility

Prepare routine reports and letters
Process reports and bookings in hotel software
Process claims, course reports and travel arrangements for staff and students
Transcribe and prepare meeting minutes
Prepare documents and welcome packages for new students
Conduct orientation briefings for new student courses
Assist with stocking supplies in other departments
Maintain reference library publications
Create building access cards and photo IDs for staff and students
Sort and distribute incoming regular and electronic mail
Coordinate the flow of information internally and with other departments
Provide back-up for the other Client Services personnel
Order and replenish office supplies
Maintain routine records, telephone lists and files
Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner
Greet vendors, customers, and visitors in a courteous and professional manner

Requirements

Communicates Effectively
Customer Focus
Problem Solving and Innovation
Teamwork and Collaboration
Values and respects others
High School Diploma or equivalent
Certificate in the administrative field or related an asset
1-3 years of administrative experience in an office environment
Knowledgeable of RCAF administrative functions and processes an asset
High attention to detail and accuracy
Intermediate use of MS Office (Word, Excel, Outlook, Teams)
Organized and demonstrated time management
Works effectively with shifting priorities
Self-motivated, reliable and resourceful
Exceptional verbal and written communication
Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate

Nice to have

Certificate in the administrative field or related
Knowledgeable of RCAF administrative functions and processes

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Administrative Support

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