Administrative Support Job at Beacon Hill (New York)

Administrative Support

We are looking for an Administrative Support team member to provide dependable f...

Location

United States , Odessa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative assistant, receptionist, or office support role
Ability to manage inbound calls, greet visitors professionally, and handle front-desk responsibilities with discretion
Strong data entry and recordkeeping skills with close attention to accuracy and detail
Experience supporting routine administrative office functions, including document preparation and supply coordination
Familiarity with basic accounts payable support tasks such as invoice handling and order verification
Effective written and verbal communication skills and the ability to interact professionally with the public and leadership
Proficiency with standard office software and general office equipment.

Job Responsibility

Oversee entry to the main office and gate area, helping maintain a secure and orderly reception process
Welcome guests, respond to general inquiries, and offer courteous assistance to members of the public and internal staff
Accept incoming packages and shipments, verify delivery details, and distribute items to the appropriate recipients
Support accounts payable activities by confirming ordered items have been received and routing invoices for processing
Track office supply usage, maintain inventory levels, and coordinate replenishment orders to avoid shortages
Draft and format business correspondence, internal memos, meeting agendas, and meeting notes as assigned by leadership
Provide day-to-day administrative support for department operations, including data entry, phone coverage, and document organization.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Administrative Support

A nonprofit organization is seeking an Administrative Support professional to pr...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience as a Legal Assistant, Legal Secretary, Administrative Assistant, or Executive Assistant
Experience supporting an attorney, legal department, compliance team, or executive preferred
Strong organizational and document management skills
Proficiency with Microsoft Outlook, PowerPoint, Adobe Acrobat, and Microsoft Office
Ability to handle sensitive and confidential information with discretion
Strong written and verbal communication skills
Bachelor’s degree or Paralegal Certificate preferred

Job Responsibility

Manage calendars, schedule meetings, and coordinate appointments
Prepare meeting agendas, minutes, correspondence, and other administrative documents
Maintain filing systems and organize electronic and physical records
Process invoices, timesheets, and expense tracking
Route contracts and other documents for signatures and execution
Assist with subpoenas, liens, document requests, and legal documentation
Support meeting, event, and training logistics
Provide administrative assistance to executive leadership as needed
Communicate professionally with internal departments, Board members, and external stakeholders

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Administrative Support

We are looking for a detail-oriented Administrative Support team member to provi...

Location

United States , Clearlake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent preferred
Associate degree, technical training, or a comparable combination of education and related administrative experience preferred
Demonstrated ability to deliver strong customer service in a detail-oriented office, healthcare, or patient-facing setting
Experience handling clerical and receptionist responsibilities, including document management, communication, and general office support
Familiarity with referrals, insurance authorization processes, and medical or patient record administration is preferred
Working knowledge of electronic medical records systems and standard office software tools is preferred
Strong written and verbal communication skills with the ability to maintain a detail-oriented presence
Ability to manage multiple tasks, maintain accuracy, and support special projects in a fast-paced environment

Job Responsibility

Coordinate front-desk and administrative activities to ensure smooth daily department operations and a positive experience for patients, staff, and external partners
Maintain organized department files, reports, statistics, and office records while supporting accurate documentation and timely information flow
Process patient-related documentation, including medical records and associated administrative paperwork, with careful attention to confidentiality and completeness
Manage intake support tasks such as handling referrals, tracking insurance authorizations, and monitoring related follow-up activities
Oversee electronic medical record order workflows, including distributing, receiving, retrieving, and organizing required documentation
Prepare and distribute routine department materials such as memos, meeting agendas, minutes, reports, and other internal communications
Monitor office supply levels, equipment inventories, and selected departmental cost information to help maintain efficient business operations
Assist with research assignments, special projects, and other administrative initiatives as directed by department leadership

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Support

We are currently looking for an administrative support.This person will work clo...

Location

Canada , Sainte-Anne-de-Bellevue

Salary:

22.00 USD / Hour

Randstad

Expiration Date

July 11, 2026

Requirements

Secondary diploma
Experience with Microsoft Excel, including formulas
High attention to detail
Excellent reading/writing skills
Strong time management skills and ability to multi-task and easily and rapidly shift priorities
Ability to interact and communicate effectively in English
English spoken with a functional French (spoken and written)

Job Responsibility

Back end management of our customer contact database
entering all data
Data entry within the computer software program
Work with the Marketing Manager to establish the customer criteria for various mailing and email marketing efforts
Sort, clean and organize contact lists for our various marketing efforts
Finalize email communications and schedule to go out to customers
Triage incoming requests (email and social media) and assign to correct teams
Formulate and post public responses to customer reviews
Assist in various projects in support of our on-going marketing and corporate efforts
Execute routine audit procedures to ensure the best processes

What we offer

Monday - Friday 8AM-5PM
Advancement opportunities
Business Casual
Dress down Fridays
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance

Fulltime

Administrative Support

Job Description: Processes incoming daily mail and packages. Opens, sorts, logs ...

Location

United States , Boston

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

MS Office – 3 years of experience
Attention to detail and organizational skills
Mailroom experience – Highly desired
Strong written and verbal communication with confidentiality
Strong problem-solving skills and strong interpersonal communication
Ability to navigate minor technology related to mailroom machinery
Ability to lift 50lbs
Knowledge of and ability to use PC technology, specifically Microsoft Office Suite including Outlook, Word, Excel and Access
Ability to work in a fast-paced environment with high volumes of mail and inquiries
Ability to provide excellent customer service by telephone, e-mail and in person

Job Responsibility

Processes incoming daily mail and packages
Opens, sorts, logs and delivers mail to designated mail location within each section
Process outgoing mail using mail machinery to print, fold, stuff, seal and another mailroom machinery as needed
Delivers bulk mail to appropriate designated pick-up /drop-off point
Notifies manager of mechanical problems which impacts timely mail processing
Maintains the mail room in an orderly and tidy fashion
Moves empty and unneeded boxes to the area by the freight elevators daily
Stores two-wheelers, dollies and other moving equipment out of the way of mail room users when not needed
Makes occasional pick-up and delivery of mail and/or packages to and from outside offices (including the State House, Office of the Attorney General and the Secretary of State's Office)within walking distance(up to one mile) of Division headquarters
Answers and routes incoming inquiries as required and assist in-person visitors during the standard hours of operation from 8:45 a.m.to 4:45 p.m

Administrative Support

Canadian Base Operators’ Southport team is growing! If you are committed and col...

Location

Canada , Southport

Salary:

Not provided

Canadian Base Operators

Expiration Date

Until further notice

Requirements

Communicates Effectively
Customer Focus
Problem Solving and Innovation
Teamwork and Collaboration
Values and respects others
High School Diploma or equivalent
Certificate in the administrative field or related an asset
1-3 years of administrative experience in an office environment
Knowledgeable of RCAF administrative functions and processes an asset
High attention to detail and accuracy

Job Responsibility

Prepare routine reports and letters
Process reports and bookings in hotel software
Process claims, course reports and travel arrangements for staff and students
Transcribe and prepare meeting minutes
Prepare documents and welcome packages for new students
Conduct orientation briefings for new student courses
Assist with stocking supplies in other departments
Maintain reference library publications
Create building access cards and photo IDs for staff and students
Sort and distribute incoming regular and electronic mail

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, PULSE

Capital One is seeking an exceptionally bright, self-motivated, and experienced ...

Location

United States , Plano

Salary:

73500.00 - 83900.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Job Responsibility

Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes
Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports
Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment
Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

What we offer

Comprehensive, competitive, and inclusive set of health, financial and other benefits

Fulltime

Senior Administrative Assistant (Administrative Support Assistant III) - Card Strategy

Capital One is seeking an exceptionally bright, self-motivated, and experienced ...

Location

United States , McLean, Virginia; Richmond, Virginia

Salary:

73500.00 - 92300.00 USD / Year

Capital One

Expiration Date

Until further notice

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Job Responsibility

Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes
Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports
Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment
Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

Fulltime

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Senior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network, PULSE

Senior Administrative Assistant (Administrative Support Assistant III) - Card Strategy

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