Administrative Support

• Processes incoming daily mail and packages
• Opens, sorts, logs and delivers mail to designated mail location within each section
• Process outgoing mail using mail machinery to print, fold, stuff, seal and another mailroom machinery as needed
• Delivers bulk mail to appropriate designated pick-up /drop-off point
• Notifies manager of mechanical problems which impacts timely mail processing
• Maintains the mail room in an orderly and tidy fashion
• Moves empty and unneeded boxes to the area by the freight elevators daily
• Stores two-wheelers, dollies and other moving equipment out of the way of mail room users when not needed
• Makes occasional pick-up and delivery of mail and/or packages to and from outside offices (including the State House, Office of the Attorney General and the Secretary of State's Office)within walking distance(up to one mile) of Division headquarters
• Answers and routes incoming inquiries as required and assist in-person visitors during the standard hours of operation from 8:45 a.m.to 4:45 p.m
• Ensure that all agency departments have continuous adequate supply of copy paper and envelopes and deliver new stock as needed using wheeled handcart or dolly
• Performs copying, scanning and other special projects as directed
• Performs daily review of assessments and accounts payable Outlook mailboxes
• processes incoming email correspondence as directed

• MS Office – 3 years of experience
• Attention to detail and organizational skills
• Mailroom experience – Highly desired
• Strong written and verbal communication with confidentiality
• Strong problem-solving skills and strong interpersonal communication
• Ability to navigate minor technology related to mailroom machinery
• Ability to lift 50lbs
• Knowledge of and ability to use PC technology, specifically Microsoft Office Suite including Outlook, Word, Excel and Access
• Ability to work in a fast-paced environment with high volumes of mail and inquiries
• Ability to provide excellent customer service by telephone, e-mail and in person
• Ability to assemble information according to procedures
• excellent organizational skills
• Ability to communicate effectively in oral expression, to deal tactfully with others, to exercise discretion in handling confidential information
• Ability to work accurately with names and other pertinent information
• Ability to work independently with minimal supervision
• Knowledge of and ability to use general office equipment

Mailroom experience