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Robert Half Logo Robert Half · Office Administration

Administrative Support

United States, Odessa · Job Posted June 15, 2026
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Job Description

We are looking for an Administrative Support team member to provide dependable front-office and operational assistance for a contract position based in Florida. This role serves as a key point of contact for visitors, vendors, and staff while helping maintain organized administrative processes across the office. The ideal candidate is detail-oriented, reliable, and comfortable managing reception, documentation, and routine office coordination in a fast-paced environment.

Job Responsibility

  • Oversee entry to the main office and gate area, helping maintain a secure and orderly reception process
  • Welcome guests, respond to general inquiries, and offer courteous assistance to members of the public and internal staff
  • Accept incoming packages and shipments, verify delivery details, and distribute items to the appropriate recipients
  • Support accounts payable activities by confirming ordered items have been received and routing invoices for processing
  • Track office supply usage, maintain inventory levels, and coordinate replenishment orders to avoid shortages
  • Draft and format business correspondence, internal memos, meeting agendas, and meeting notes as assigned by leadership
  • Provide day-to-day administrative support for department operations, including data entry, phone coverage, and document organization.

Requirements

  • Prior experience in an administrative assistant, receptionist, or office support role
  • Ability to manage inbound calls, greet visitors professionally, and handle front-desk responsibilities with discretion
  • Strong data entry and recordkeeping skills with close attention to accuracy and detail
  • Experience supporting routine administrative office functions, including document preparation and supply coordination
  • Familiarity with basic accounts payable support tasks such as invoice handling and order verification
  • Effective written and verbal communication skills and the ability to interact professionally with the public and leadership
  • Proficiency with standard office software and general office equipment.

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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