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Be the backbone of seamless, compliant contracting operations in a global organization. Proclinical is seeking an Administrative Support professional to join a global team within the Contracting Center of Excellence (CoE). This role focuses on providing essential administrative, system, and coordination support to ensure the smooth execution of contracting activities. You will play a key role in managing systems, maintaining documentation, and supporting internal processes. Please note that to be considered for this role you must have the right to work in this location or hold an EU passport.
Job Responsibility:
Provide administrative support for ongoing contracting activities, including preparation and collection of required documentation
Maintain accurate contract folders, trackers, and internal documentation
Create, update, and manage activities in Ariba as per team instructions
Support supplier onboarding and follow-ups when necessary
Track Ariba request statuses and escalate delays or issues as needed
Maintain contract tracking tools and dashboards, ensuring data accuracy and timely updates
Prepare regular status reports and summaries
Coordinate with internal teams such as Finance, Procurement, Legal, and Master Data to ensure smooth workflows
Follow up on missing information and outstanding action items
Ensure compliance with internal processes and guidelines, supporting audit readiness through accurate documentation.
Requirements:
Experience in an administrative or coordination role, ideally in a corporate environment
Familiarity with systems like Ariba is advantageous
Strong organizational skills and attention to detail
Proficiency in working with Excel trackers and structured reporting
Excellent written and verbal communication skills.