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Robert Half Logo Robert Half · Office Administration

Administrative Support Specialist

United States, Long Beach Employment contract · Job Posted June 16, 2026
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Job Description

Our client, a growing women’s fashion brand, is seeking a polished and detail-oriented Administrative Support Specialist to provide day-to-day administrative and operational support. This position is ideal for someone who enjoys working in a fast-paced, creative environment and can help keep teams organized, responsive, and efficient. This company operates through a direct sales and personal styling model, so the ideal candidate will be comfortable supporting a business that works closely with independent stylists, customers, and internal teams rather than a traditional retail store environment.

Job Responsibility

  • Provide general administrative support to leadership and cross-functional teams
  • Manage calendars, schedule meetings, and coordinate internal communications
  • Prepare reports, presentations, spreadsheets, and correspondence
  • Maintain accurate records, files, and internal documentation
  • Support data entry, order-related administrative tasks, and system updates
  • Assist with meeting coordination, materials preparation, and follow-up items
  • Handle inbound emails, calls, and inquiries, routing information to the appropriate contacts
  • Coordinate travel arrangements and expense reporting, as needed
  • Monitor office supply levels and support general office operations
  • Assist with special projects related to sales support, stylist support, customer experience, or operations
  • Help ensure timely and professional communication across internal teams and external partners

Requirements

  • 2+ years of administrative, office support, or coordinator experience preferred
  • Strong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint
  • Excellent organizational skills and strong attention to detail
  • Ability to multitask and manage shifting priorities in a deadline-driven environment
  • Strong written and verbal communication skills
  • Professional, customer-focused approach with a high level of discretion
  • Ability to work both independently and collaboratively
  • Comfortable supporting a dynamic business with distributed sales or field-based teams

Nice to have

  • Experience in fashion, apparel, retail, consumer products, e-commerce, or direct sales environments
  • Prior experience supporting sales support, field teams, customer service, or business operations
  • Familiarity with CRM, ERP, or order management systems
  • Experience working in a brand-driven or entrepreneurial environment

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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