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Tucker Parker Smith Group Logo Tucker Parker Smith Group · Office Administration

Administrative Support Specialist

United States, Los Angeles Employment contract 30.00 USD / Hour · Job Posted February 14, 2026
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Job Description

The Administrative Support Specialist provides comprehensive administrative and programmatic support for alumni engagement and membership initiatives. This role blends executive-level administrative support with coordination of membership programs, fundraising activities, and events. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, development-focused environment.

Job Responsibility

  • Coordinate the full membership lifecycle, including invitations, acquisition, onboarding, and retention efforts
  • Maintain accurate membership data and reporting in Salesforce
  • Support the development and execution of annual recruitment and retention strategies
  • Create donor and member communications such as solicitations, newsletters, and social media content
  • Oversee stewardship activities including acknowledgment letters, birthday cards, and recognition initiatives
  • Coordinate student scholar and faculty award programs
  • Monitor Daily Gift Reports and Marketing Cloud analytics to track engagement
  • Coordinate member courtesies and liaise with campus vendors as needed
  • Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements
  • Support board operations by preparing agendas, materials, and presentations, and serving as a liaison with faculty
  • Maintain office and program inventory and assist with internal team coordination and workflows
  • Support the fundraising pipeline by scheduling prospect meetings and assisting with proposal preparation
  • Ensure data integrity in Salesforce through accurate updates, contact reporting, and biographic records
  • Track and report key metrics related to membership, fundraising, and engagement activities
  • Assist with planning and execution of events, including logistics, registration, signage, and post-event reporting
  • Coordinate sponsorship outreach and member engagement opportunities tied to events

Requirements

  • Bachelor's degree in business, communications, or a related field, or equivalent professional experience
  • 3–5 years of experience in development, membership programs, or executive administrative support roles
  • Proficiency with Salesforce, Microsoft Office Suite, and Marketing Cloud
  • Experience supporting events and board governance preferred
  • Familiarity with fundraising operations and stewardship best practices
  • Membership strategy and donor stewardship
  • Executive support and board relations
  • Data analysis and reporting
  • Excellent written and interpersonal communication skills
  • Ability to maintain confidentiality and exercise sound judgment
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