Administrative Support Specialist Job at Astrion (Bedford / Hanscom AFB, Massachusetts)

Administrative Support Specialist

Astrion

Location:
United States , Bedford / Hanscom AFB, Massachusetts

Category:
Office Administration

Contract Type:
Not provided

Salary:

65000.00 - 75000.00 USD / Year

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Job Description:

Astrion has an exciting opportunity for a journeyman Administrative Support Specialist to directly support the Aerospace Management Systems Division (AFLCMC/ESA) whic is located within the Electronic Systems Directorate and located at Hanscom AFB, MA. This position is aligned to the Front Office Group (FOG), which enables division-level execution and supports the Senior Materiel Leader and Integrated Product Teams through centralized program execution and administrative oversight.

Job Responsibility:

Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
Monitors progress toward accomplishment of various taskings and initiatives
Provides support by supplying the information and background for the preparation of program events
Drafts documents for the approval and signature of leadership
Disseminates program policy and specific initiative guidance for members of the organization
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
Maintain appointment calendars and conference room schedules
Answer telephones, forward messages, and provide responses to routine queries
Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation of and updates to program office file management documents
Prepare agendas, reports and briefings for staff meetings
Assist Government with management of organization’s workflow
Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries

Requirements:

GED and 10 years of administrative support experience (including 5 years of DoD experience preferred)
Ability to effectively communicate orally and in writing
Must have an ACTIVE Secret Clearance
Must be a US citizen

What we offer:

Competitive salaries
Continuing education assistance
Professional development
Multiple healthcare benefits package options
401K with employer matching
Competitive time off policy along with a federally recognized holiday schedule

Additional Information:

Job Posted:
February 21, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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