Administrative Support Specialist

The individual selected for this position will assist the Sponsor by providing administrative and operational support to line management across a variety of functional areas, including: Scheduling appointments and maintaining calendars. Scheduling and coordinating staff and other meetings. Collating and distributing mail; preparing communications, such as memos, emails, invoices, reports, and other correspondence as required. Answering phones and greeting visitors. Writing and editing memos, letters, and other documents. Creating and maintaining filing systems (electronic and physical); managing office inventory and ensuring a regular supply of office materials. Setting up appointments, distributing reports, and managing coordination and correspondence between internal and external stakeholders; managing data in spreadsheets (e.g., Microsoft Excel). Operating office equipment, including printers, copiers, and multimedia equipment; traveling off-site, as needed, to deliver secure and non-secure reports or files to internal and external stakeholders.