Administrative Support Assistant Job at Randstad (Québec)

Administrative Support Assistant

Are you detail-oriented and looking to join a dynamic team? We’re hiring an Admi...

Location

Canada , Quebec

Salary:

Not provided

Randstad

Expiration Date

February 15, 2026

Requirements

Relevant post-secondary education or have approximately one year of experience in a similar role
Have a strong customer service orientation
Demonstrate excellent communication skills in both French and English
Possess a very good command of French, both spoken and written
Be able to work independently while also collaborating effectively with colleagues

Job Responsibility

Scan documents received by the disability department
Set up direct deposits for disability files
Process invoice payments
Deposit and handle incoming checks
Manage the department’s email inboxes
Receive and process mail from Canada Post
Coordinate the sending of documents via courier or special delivery services
Distribute check copies
Prepare checks for issuing
Close disability files

What we offer

Join a collaborative and dynamic team
Full time hours
Opportunity to gain experience in document management and company tools

Fulltime

Administrative Support Assistant

Are you detail-oriented and looking to join a dynamic team? We’re hiring an Admi...

Location

Canada , Québec

Salary:

22.00 - 23.00 CAD / Hour

Randstad

Expiration Date

January 30, 2026

Requirements

Relevant post-secondary education or have approximately one year of experience in a similar role
Have a strong customer service orientation
Demonstrate excellent communication skills in both French and English
Possess a very good command of French, both spoken and written
Be able to work independently while also collaborating effectively with colleagues

Job Responsibility

Scan documents received by the disability department
Set up direct deposits for disability files
Process invoice payments
Deposit and handle incoming checks
In collaboration with the rest of the team, share the following tasks: Manage the department’s email inboxes
Receive and process mail from Canada Post
Coordinate the sending of documents via courier or special delivery services
Distribute check copies
Prepare checks for issuing
Close disability files

What we offer

Join a collaborative and dynamic team
Full time hours
Opportunity to gain experience in document management and company tools
Gain hands-on experience in document management
Work with a supportive team
Enhance your administrative skills

Fulltime

Business Support & Personal Assistant

We are seeking a dedicated and enthusiastic Business Assistant professional to p...

Location

United Kingdom , City of London

Salary:

40000.00 - 45000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

A degree is essential
Any previous experience within an Assistant position is highly desired
A proactive and detail-oriented individual with a passion for helping others
Excellent communicator with strong customer service skills
Tech-savvy, with a willingness to learn and adapt to new software and tools
A team player who enjoys collaborating and supporting colleagues.

Job Responsibility

Work with the Executive Support Director to ensure seamless coordination across C-Suite
Provide Executive Support to CEO
Liaising with other Senior Management to ensure they are meeting deadlines and staying aligned with business priorities
General secretarial and administrative support
Reactive to any business or personal requests as they arise
Work with discretion and confidentiality
Research AI tools and emerging technology to support business efficiencies
Be open and willing to get involved with wider business projects beyond day-to-day duties.

What we offer

Discretionary Bonus
Stunning offices based in the heart of the City with a great company culture and team environment
25 Days Holiday + 8 Bank Holidays
Season Ticket Loan
Study Support.

Fulltime

Executive Assistant, Product Support

As Executive Assistant to the VP, Product Support, you’ll be responsible for kee...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

5+ years of experience in a sr administrative support role
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external partners in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume
Dedication to being diligent, reliable, and maintaining the strictest confidentiality
Dedication to encouraging inclusivity and navigate initiative through an optimistic lens

Job Responsibility

Provide direct support to the VP and light assistance to their Directors on the leadership team
Act as the delegate signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a thought partner with a focus on team cohesion, operations, and planning
Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the VP using Figma tools
Partner with the Strategic Program Manager to coordinate large scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal team members
Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity
health, dental & vision benefits
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Administrative Assistant

We are looking for a proactive and adaptable Administrative Assistant to join ou...

Location

Canada , Mississauga

Salary:

27.00 - 30.00 CAD / Hour

PointClickCare

Expiration Date

Until further notice

Requirements

Proven experience as an Administrative Assistant or in a similar support role
Strong organizational skills and the ability to handle multiple tasks and prioritize work in a fast-paced environment
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools
Strong problem-solving skills with a proactive approach
Resourceful, adaptable, and flexible in handling shifting priorities
Excellent verbal and written communication skills

Job Responsibility

Provide direct assistance to Executive Assistants by managing administrative tasks such as meeting preparation, expense report processing, and handling overflow tasks
Assist with scheduling, travel arrangements, and expense reporting
Support the planning and execution of high-priority projects and events, both onsite and offsite, including venue booking, catering arrangements, IT support, and other logistical needs
Work with Executive Assistants to understand their needs, provide support to optimize workload distribution, and assist in tracking departmental project milestones and deadlines

Fulltime

Administrative Assistant

The Administrative Assistant will assist with office management tasks as well as...

Location

United States , New York

Salary:

90000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree
3-5 years of experience supporting C-suite executives
Experience handling PA tasks
Exceptional written and verbal communication skills
Ability to organize, prioritize, manage, and meet deadlines on multiple tasks simultaneously
Ability to work in a fast-paced, ever-changing environment

Job Responsibility

Provide heavy calendar management for the Principal as well as two other executives as needed
Provide travel coordination for the Principal and family members
Schedule personal appointments for the Principal
Provide light property management for a guest property in NYC
Manage and organize office supplies
Restock and manage office kitchen supplies
Sort, file, and distribute mail in-office and for guest property in NYC
Manage firm’s vendors
IT coordination for new hires
Event planning for quarterly outings and annual holiday party

Fulltime

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...

Location

United States of America , Charlotte

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
Knowledge of administrative and clerical procedures including typing, records management and data entry
Strong organizational skills with ability to manage multiple priorities and deadlines
Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
Ability to work with executives remotely
Experience in organizing travel, including international entry documentation and support
Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed

Job Responsibility

Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
Manage calendars, coordinate meetings and travel, handle correspondence
Serve as a key liaison across departments and with external partners
Organize and facilitate team events and activities
Organize workload to meet internal and external departmental deadlines
Prioritize, screen, route and answer routine correspondence
Screen and direct employees and visitors
Take, transcribe, compose, edit, and send correspondence
Maintain and update departmental files, records and publications
Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries

Fulltime

Litigation Legal Administrative Assistant

Our client, a national employment and labor law firm, is seeking 5 plus years ex...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Aderant software
Experience with Case Management Software
Proficient in CompuLaw
Familiarity with Billing Functions
Strong ability in Calendar Management
Experience in Claim Administration
Excellent Client Relations skills
Strong Communication skills
Experience in Civil Litigation
Knowledge of Commercial Litigation

Job Responsibility

Typing
Scheduling
Calendaring
Editing legal documents
Assisting with legal research
E-filings with the court systems
Assisting with preparation of pleadings
Assisting with all phases of prepping for trial
Completing and tracking CLE compliance
Assisting with presentations and training programs

What we offer

Medical
Dental
Vision
401k + match
Profit sharing
Vacation/sick/personal time off
Overtime pay for hours worked above 40 per week

Fulltime

Administrative Support Assistant

Randstad

Location:
Canada , Québec

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 18, 2026

Expiration:
March 01, 2026

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Location:Canada , Québec

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 18, 2026

Expiration:March 01, 2026

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Location:
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Category:
Office Administration

Contract Type:
Not provided

Job Posted:
January 18, 2026

Expiration:
March 01, 2026