Administrative Support Assistant

• Provide administrative support to the Executive Assistant
• Follow up on files, including managing deadlines and reminders
• Ensure the updating, management, and filing of administrative documents
• Perform data entry and update information in internal systems
• Answer phone calls and emails while providing professional customer service
• Replace the receptionist during absences
• Collaborate with different departments to ensure smooth administrative operations
• Perform administrative tasks requested in close collaboration with the Executive Assistant, who remains responsible for coordinating and validating files
• Work closely with the Executive Assistant to ensure consistency and compliance in the processing of administrative files
• Perform any other related administrative duties

• Excellent command of French, both spoken and written
• Good command of English (intermediate or advanced level) to communicate with various stakeholders
• Knowledge of Spanish is considered an asset
• Excellent knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• High level of discretion, professionalism, and confidentiality
• Ability to follow established procedures and work under supervision
• Excellent customer service skills and attention to detail
• Strong organizational skills and ability to manage priorities while following work instructions

Knowledge of Spanish

• Comprehensive group insurance plan including dental coverage (50% of premiums paid by the employer)
• Subsidized daycare exclusively for employees, located on-site
• Retirement savings plan with employer contribution
• 10 paid sick days and 3 paid personal days per year
• 3 weeks of vacation after 2 years of service
• Fitness room accessible at all times (24/7)
• Employee recognition program
• Corporate social activities, including the annual Holiday Party event